The Huddersfield African Caribbean Cultural Trust
Charity number 1188155
Annual Report and Financial Statements
for the year ended 31 October 2023
The Huddersfield African Caribbean Cultural Trust
Annual Report and Financial Statements for the year ended 31 October 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 9 |
Prepared by West Yorkshire Community Accountancy Service CIO
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The Huddersfield African Caribbean Cultural Trust
Trustees' report for the year ended 31 October 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Angela Phillip Resigned 9th May 2023 Matthew Cummings Treasurer Resigned 9th May 2023 Paige Phillip Interim Chair Raheem Lindsey Resigned 9th July 2021 Orvill Smith Appointed 1st May 2023 Michelle Welch Appointed 1st May 2023 Carlyn Ferreira Chair Appointed 18th April 2023 Sara Dearnley Treasurer Appointed 18th April 2023 Caroline Devonport Appointed 18th April 2023 Shelley Jordan Appointed 18th April 2023 Justin Buckle Appointed 18th April 2023 Lillalee Wright Appointed 18th April 2023
Charity number
1188155
Registered in England and Wales
Registered and principal address
Bankers
Unit 28 Gatehouse Enterprise Center The Royal Bank of Scotland Albert Street 27 Market Place Lockwood Huddersfield Huddersfield HD1 2AD HD1 3QD
Independent examiner
E J Beverley FCCA
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 20 February 2020 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
Objectives and activities
The charity's objects
1) To advance, promote, encourage and develop appreciation of and participation in African-Caribbean culture including Carnival and street arts, their traditions, music and crafts in particular but not exclusively through the provision of arts workshops, activities and events throughout the year and by the promotion and organisation of an annual carnival in Huddersfield.
2) To further or benefit the residents of Huddersfield and the neighbourhood, without distinction of sex, sexual orientation, race, disability, age or of political, religious, or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
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The Huddersfield African Caribbean Cultural Trust
Trustees' report (continued) for the year ended 31 October 2023
Objectives and activities continued
In furtherance of this object but not otherwise, the trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for the activities promoted by the charity in furtherance of the above objects.
3) To advance any purpose which is exclusively charitable according to the laws of England and Wales for the benefit of the public in Huddersfield and surrounding area by the provision of grants and funding to local charities as the trustees shall determine.
The charity's main activities
Our activities are based around the promotion, advancement and the development of appreciation of AfricanCaribbean culture and the promotion and organisation of the annual Caribbean Carnival.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of African Caribbean arts and culture and the advancement of social welfare with the object of improving the condition of life of the local inhabitants.
Achievements and performance
This year, we achieved remarkable milestones, notably orchestrating a full-scale carnival event featuring a vibrant parade and park festivities that drew thousands of attendees. This celebration was made possible through funding from Kirklees Year of Music, Arts Council England, and National Lottery Community Fund. The parade showcased local Mas Bands exhibiting Caribbean carnival costumes and dance. It also included diverse groups such as Samba band and Bhangra dancers. The stage show included an International Soca artist all the way from Trinidad as well as National and local singers and musicians. Additionally, the funding supported local Mas bands with costume-making workshops and costs towards resources. The day concluded with an afterparty event with a renowned National DJ, successfully raising funds for future events.
We have also established a weekly steel pan group, Legacy Steel Pan. The aim to bring back and keep alive a traditional art form that used to thrive in Huddersfield. The group is aiming for self-sufficiency through community performances. This was made possible by funding from Department for Levelling Up, Housing and Communities (DLUHC).
Financial review
The net receipts for the year were £4,250, including net receipts of £1,213 on unrestricted funds and net receipts of £3,037 on restricted funds after transfers.
Reserves policy
The charity's free reserves, at the year end were £15,923.
We have a reserves policy to hold a minimum of £9,000 to cover rent, utility and insurance costs. Any reserves above this will go towards future carnivals. This policy is to be reviewed regularly considering the available funds in the account.
Approved by the board of trustees on 14/08/2024
S Dearnley (Trustee)
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The Huddersfield African Caribbean Cultural Trust
Independent examiner's report to the trustees of The Huddersfield African Caribbean Cultural Trust
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2023, which are set out on pages 5 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
28/08/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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The Huddersfield African Caribbean Cultural Trust
Receipts and payments account for the year ended 31 October 2023
| Notes 2023 Unrestricted funds £ Receipts Grants and donations (2) 731 Carnival and bar takings 100 Sponsorship - Fundraising 6,949 Total receipts 7,780 Payments Rent, rates insurance and licences 923 Telephone, internet, postage and stationery 382 Accounts and independent examination 600 Room hire 50 Carnival event costs - Publicity and advertising 17 Utilities 268 Costumes, artistes and compares-carnival - Freelance workers and tutors - Repairs and maintenance - Committee expenses 60 Equipment 27 Grant repayment - Fundraising 4,266 Sundry expenses 80 Volunteer expenses 4 Total payments 6,677 Net receipts / (payments) 1,103 Transfers between funds 110 Net movement in funds 1,213 Fund balances brought forward 14,710 Fund balances carried forward (3) 15,923 |
2023 Restricted funds £ 93,647 8,341 2,500 - 104,488 1,134 - - 500 82,901 1,225 - 4,816 5,357 - - 467 3,827 - 932 182 101,341 3,147 (110) 3,037 12,452 15,489 |
2023 Total funds £ 94,378 8,441 2,500 6,949 112,268 2,057 382 600 550 82,901 1,242 268 4,816 5,357 - 60 494 3,827 4,266 1,012 186 108,018 4,250 - 4,250 27,162 31,412 |
2022 Total funds £ 16,078 1,640 - 811 18,529 732 1,418 780 - 11,216 914 602 8,202 - 24 - 529 - 403 140 400 25,360 (6,831) - (6,831) 33,993 27,162 |
|---|---|---|---|
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The Huddersfield African Caribbean Cultural Trust Statement of assets and liabilities
| as at 31 October 2023 2023 Unrestricted £ Cash funds Cash at bank 15,891 Cash in hand 32 Total cash funds 15,923 |
2023 Restricted £ 15,489 - 15,489 |
2023 Total £ 31,380 32 31,412 |
2022 Total £ 27,119 43 27,162 |
|---|---|---|---|
| Assets retained for the charity's own use Fixtures and fittings Equipment Laptop Liabilities Accruals |
2023 £ 726 726 |
|---|---|
The financial statements were approved by the board of trustees on 14/08/2024
S Dearnley (Trustee)
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The Huddersfield African Caribbean Cultural Trust
Notes to the accounts
for the year ended 31 October 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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The Huddersfield African Caribbean Cultural Trust
Notes to the accounts continued
for the year ended 31 October 2023
| 2 Grants and donations Kirklees Council Windrush Arts Council England The National Lottery Community Fund Other donations |
2023 Unrestricted funds £ - - - - 731 731 |
2023 Restricted funds £ 34,000 - 49,500 9,720 427 93,647 |
2023 Total funds £ 34,000 - 49,500 9,720 1,158 94,378 |
2022 Total funds £ 3,000 13,000 - - 78 16,078 |
|---|---|---|---|---|
| 3 Restricted funds Kirklees Council Kirklees Council (2) Arts Council England Windrush Huddersfield Carnival TNL Community Fund |
Balance b/f £ (3,561) 2,167 1,633 12,213 - - 12,452 |
Incoming £ 9,000 - - - 85,768 9,720 104,488 |
Outgoing £ 1,357 277 1,535 9,513 79,750 8,909 101,341 |
Transfers £ - 2,688 (98) (2,700) - - (110) |
Balance c/f £ 4,082 4,578 - - 6,018 811 15,489 |
|---|---|---|---|---|---|
Fund name
Kirklees Council Kirklees Council (2)
Purpose of restriction
Towards the Huddersfield High Street Heritage Action Zone. Towards the Kirklees Year of Music.
The transfer relates to costs for the Windrush project recorded on this fund in the previous financial year.
Arts Council England
Towards the Keep the Vibe Alive project.
The transfer relates to the small balance on the account being moved to unrestricted.
Windrush
Huddersfield Carnival
TNL Community Fund
Towards the Windrush Legacy Steelpan Project.
The transfer relates to costs for this project recorded on the Kirklees Year of Music in the previous financial year. Arts Council England and Kirklees Council funding towards the Carnival Arts and Music.
Towards the tradition of sound systems at the Carnival.
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The Huddersfield African Caribbean Cultural Trust
Notes to the accounts continued
for the year ended 31 October 2023
Related party transactions
Trustee expenses
During the year 5 trustees were paid a total of £191 in respect of travel (previous year: £0).
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Other transactions with trustees or related parties
| Other transactions with trustees or related parties Robert Pusey Name of trustee or related party Relationship to charity Description of transaction Partner of Sara Dearnley Payment for use of sound system |
2023 £ 350 350 |
2022 £ - - |
|---|---|---|
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