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2023-03-31-accounts

The Hive Cornwall

Charity number: 1187981

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

The Hive Cornwall Charity Number 1187981 Annual Report 2023

Contents

Heading Page
Reference and administrative information 1
Trustees' report 2
Independent examiners report to the trustees 6
Statement of financial activities 7
Balance sheet 9
Statement of Cashflows 10
Notes to the financial statements 11

Reference and Administrative Information

Charity name The Hive Cornwall CIO Registered Charity number 1187981 Registered Company number CE020717 Registered address Fentenfenna Farm Ruthvoes St Columb TR9 6HT

Trustees serving in the period

Matthew Thomson

Barbara Rounsevell MBE

Amber Duddridge

Independent Examiners Swell Accounting & Business Solutions 11 St Annes Road Newquay Cornwall TR7 2SA

Bankers

The Co-operative Bank P.O. Box 250 Skelmersdale Lancashire WN8 6WT

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Trustees Report

Structure, Governance and Management

The Charity was registered as a Charitable Incorporated Organisation (CIO) on 14[th] February 2020 and has no paid staff, operating solely through volunteers.

Charitable Objects

The charity was registered with the core purpose to process and extend the life of free surplus (waste) food into a nutritious product and provide this at no cost to disadvantaged families. The charity has registered the following charitable objects with the Charity Commission:

to help:

Acknowledgements

Trustees would like to take this opportunity to thank our funders in the year:

Trustees offer their profuse thanks to Brakes Food Service who have provided the vast majority of food donations received through the Charity’s third full year of operation, and again to St Ewe Eggs for their generous donations of high quality eggs and egg products.

Trustees would also like to thank staff and volunteers of our principal community partners CHAOS Cornwall CIC, Growing Links CIC and Treverbyn Hall for keeping the Hive Cornwall operation ticking throughout the year. Thanks also to Rame Peninsula Trust and the Cornwall Voluntary Sector Forum Food Access Alliance for their support and encouragement.

Outside of the core Hive Cornwall partnership, the charity depended on cooperation with an ecosystem of over 30 voluntary, community and social enterprise groups across Cornwall, including Transformation CPR and DISC Newquay who were notable for the large amounts of food they were able to distribute effectively, often at very short notice. The Hive Cornwall is profoundly grateful to all in this network.

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Activities and Achievements

The Hive Cornwall’s main operational activities in the year were the collection and redistribution of food surplus otherwise destined to become waste. Cornwall’s food aid system continued to experience dynamic change as the rising cost of living reached crisis point. The charity responded by focusing on:

As well as food, the Hive Cornwall fleet was intermittently used by partners to move other equipment around local charity networks, including domestic and office furniture, fridges and freezers. This logistics capability facilitated more resource sharing and exchange between diverse community groups, preventing waste and maximising social value in line with the principle of circularity that was the founding principle of the charity.

Working with more diverse community groups trustees found that the social value of the food distributed extended beyond satisfying hunger into becoming an important means of engaging people in a wide array of community services – including counselling and advice, employability support, training and social activities that provided meaningful purpose for hundreds of participants in diverse initiatives across Cornwall.

Through the year the Hive Cornwall worked directly with 12 regular volunteers to collect and redistribute 2-3 pallets of food three times every week through the year, supplying around 350 tonnes of food to 32 community groups serving upwards of 6000 people on a regular basis. The Christmas runs included donated turkeys and Christmas hampers. This was therefore a year where trustees concentrated on strengthening partnerships with wholesalers and logistics companies as well as with grassroots person-centred community food groups active in Cornwall’s diverse communities.

Trustees continued to progress the objectives funded by Cornwall’s Contained Outbreak Management Fund (COMF) through Cornwall Council to mitigate Covid 19 impacts and support community resilience and recovery to create a processing facility and a modern distribution fleet to extend the life and maximise the value of rescued food surplus.

The industrial unit intended to house the food production unit has been built at the Cornwall Council owned Fentenfenna Farm, near St Columb, and Trustees have worked throughout the year with Cornwall Council and Fentenfenna Farm CIC to finalise planning and lease conditions in order to take occupancy. While progress with this has been slower than hoped, Trustees have continued to develop and adapt designs, use case and business plans to reflect the latest situation, supported by external consultants including the charity’s founder.

In keeping with our name and founding spirit, The Hive Cornwall trustees recognise their responsibility to ensure the charity works effectively as part of Cornwall’s food system. The Hive

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Cornwall will thrive only if it works in harmony with the businesses, organisations, communities and other stakeholders who between them comprise Cornwall’s food system. To that end, The Hive Cornwall helped establish the Sustainable Food Cornwall Partnership capable of holding and supporting a sustainable food strategy for Cornwall. Trustees established a new community interest company to progress the work of the Sustainable Food Cornwall partnership outside of the Hive Cornwall’s charitable activities and secured a second development grant from the Sustainable Food Places programme (run by Sustain, Food Matters and Soil Association) to contribute to the funding of a coordinator for the Sustainable Food Cornwall partnership, appointed in March 2023.

Reserves Policy

The charity currently has few ongoing cost commitments which are limited to supporting an average of 4-5 collection and delivery rounds per month, and the overheads associated with fleet maintenance. The trustees have set a reserves policy to hold around 6 months’ worth of free unrestricted reserves to cover costs in the event of close down. The current unrestricted free reserves value of £34,101 represents 7.16 months.

Going Concern

While the charity retains sufficient funding to continue its current operations for another 12 months, and these accounts have been prepared on that basis, trustees are now working with its charitable and community partners to find more effective ways of fulfilling its charitable objects through the transfer of assets to them. As the local food surplus system continues to contract, trustees have consulted the Charity Commission about transferring 100% of its assets to partners to fulfil the Hive Cornwall’s charitable purposes and winding down the charity. (see Future Plans below)

Financial Review

The financial results of the charity for the year are set out on page 5.

The charity's reserves are held to cover unexpected expenses and future operating deficits. There are few fixed costs and so no reserve is required to cover these in the event of closure.

Future Plans

The Hive Hub at Fentenfenna and the Hive Cornwall fleet of 4 vans are important assets for Cornwall’s food system – in terms both of their potential to support the production and distribution of food surplus rescued, and to support Cornwall’s community growing network. Throughout 2023 the volumes of food surplus arising within the regional wholesale system have contracted

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

dramatically while the amount of fresh food gleaned and grown has increased and trustees have been adapting both regular operations and the Hive Cornwall’s future plans accordingly.

The charity relies more than ever on its community partners to deliver its charitable objects, and trustees’ plans for the future are now geared to the streamlining of the Hive Cornwall’s asset register and operations so as to empower its partners as effectively as possible. In particular, trustees are working with Cornwall Council, Fentenfenna Farm CIC, Growing Links CIC and Liskeard and Looe Foodbank to adapt the original Hive vision to current circumstances, and find better ways of deploying its assets, building on the Sustainable Food Places work The Hive Cornwall helped catalyse.

On behalf of the Hive Cornwall Trustees

Trustee: Matthew Thomson

Date…31[st] January 2024

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Independent examiner’s report to the trustees of The Hive Cornwall

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity’s trustees of the you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2018 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Simon Beckham Swell Accounting & Business Solutions

Dated: 27[th] January 2024

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Statement of Financial Activity

Note
Income and Endowments
from
Donations & Grants
2
Charitable Activities
3
Total
Resources Expended
Expenditure on:
Raising funds
4
Charitable Activities
5/6
Total
Net income/(expenditure)
before transfers
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total Funds
2023
Total Funds
2022
£
£
£
£
0
34,233
34,233
253,016
0
0
0
0
0
34,233
34,233
253,016
0
0
0
0
0
57,089
57,089
69,791
0
57,089
57,089
69,791
0
(22,856)
(22,856)
183,225
34,101
196,552
230,653
47,428
34,101
173,696
207,897
230,653

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Statement of Financial Activity

(to 31/03/2022)

Note
Income and Endowments
from
Donations & Grants
2
Charitable Activities
3
Total
Resources Expended
Expenditure on:
Raising funds
4
Charitable Activities
5/6
Total
Net income/(expenditure)
before transfers
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total Funds
2022
Total Funds
2021
£
£
£
£
849
252,167
253,016
116,600
0
0
0
16,652
849
252,167
253,016
133,252
0
0
0
0
0
69,791
69,791
85,824
0
69,791
69,791
85,824
849
182,376
183,225
47,428
33,252
14,176
47,428
0
34,101
196,552
230,653
47,428

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The Hive Cornwall Charity Number 1187981

Annual Report 2023

Balance Sheet

Note
Fixed Assets:
Tangible Assets
13
Total Fixed Assets
Current Assets:
Debtors & prepayments
11
Cash at bank & in hand
18
Total current assets
Liabilities:
Creditors: amounts
falling due within 12
months
10
Net current assets
Total assets less current
liabilities
The funds of the charity
Restricted income funds
16
Unrestricted funds
15
Total charity funds		 Total Funds 2023
£
124,319
124,319
124
83,655
83,779
(300)
79,124
207,798
173,696
34,101
207,798		 Total Funds 2022
£
151,529
151,529
137
90,685
90,822
(11,698)
79,124
230,653
196,552
34,101
230,653

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements were approved by the board on:

And signed on its behalf by:

Trustee: Matthew Thomson Date: 31[st] January 2023

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Statement of Cashflows

Note
Cash flows from operating activities:
Net cash provided by (used in)
operating activities
16
Cash flows from investing activities
Dividends, interest and rents from
investments
Proceeds from sale of property, plant and
equipment
Purchase of property, plant and equipment
Net cash provided by (used in) investing
activities
Change in cash and cash equivalents in
the reporting period:
Cash and cash equivalents at the
beginning of the reporting period
17
Cash and cash equivalents at the end of
the reporting period
17		 Total Funds
2023
Prior Period
Funds 2022
£
£
(7,030)
187,711
0
0
0
0
0
(160,550)
0
(160,550)
(7,030)
27,161
90,685
63,524
83,655
90,685

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Notes to the Financial Statements

1. Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

The Hive Cornwall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Income and endowments

All incoming resources are included in the statement of financial activities when it is probable the charity will be entitled to the income and the amount can be quantified with reasonable accuracy.

Fund accounting policy

Unrestricted Income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Further details of each fund are disclosed in notes 13, 14 and 15.

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

Incoming resources

Donations are recognised on a cash receipts basis.

Incoming resources from tax reclaims are included in the statement of financial activities when received. Income from charitable activities includes income earned, which is recognised when the related goods or services are provided.

Resources expended

Liabilities are recognised as soon as there is a legal obligation committing the charity to the expenditure. Expenditure is accounted for on an accruals basis where appropriate.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It Includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs Include administrative expenses, costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.

Support costs

Support costs include central functions but not administrative expenses and have been allocated to activity cost categories on a basis consistent with the use of resources.

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

2. Income from Donations & Grants

Grants
Donations
Total		 Unrestricted
Restricted
2022
Total
2022
Total
£
£
£
£
0
34,233
34,233
252,167
0
0
0
849
0
34,233
34,233
253,016

3. Income from Charitable Activities

Provision of meals
Total		 Unrestricted
Restricted
2022 Total 2022 Total
£
£
£
£
0
0
0
0
0
0
0
0

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The Hive Cornwall Charity Number 1187981

Annual Report 2023

4. Cost of Raising Funds

4. Cost of Raising Funds
Unrestricted Restricted 2023 2022
Total Total
Costs of Raising Funds £ £ £ £
Fundraising Expenses 0 0 0 0
Total 0 0 0 0
. Cost of Charitable Activities
Unrestricted Restricted 2023 2022
Total Total
Charitable Activities £ £ £ £
Meals and ingredients 0 0 0 5,892
Equipment and Sundries 0 0 0 22,605
Transport and Delivery 0 6,483 6,483 13,025
Vehicle Hire 0 4,986 4,986 9,900
Food Partnerships 0 4,770 4,770 0
Advertising & Marketing 0 0 0 456
Accountancy Fees 0 480 480 2,160
Cleaning & Waste Disposal 0 0 0 120
Legal Expenses 0 1,020 1,020 0
Consulting 0 11,063 11,063 5,566
Depreciation 0 27,210 27,210 9,021
IT Software and Consumables 0 202 202 0
Vehicle Expenses 0 179 179 302
Travel Expenses 0 251 251 0
Subscriptions 0 445 445 744
Total 0 57,089 57,089 69,791

5. Cost of Charitable Activities

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

6. Analysis of Support and Governance Costs

. Analysis of Support and Governance Costs
Meals and ingredients
Equipment and Sundries
Transport and Delivery
Vehicle Hire
Food Partnerships
Advertising & Marketing
Accountancy Fees
Cleaning & Waste Disposal
Legal Expenses
Consulting
Depreciation
IT Software and Consumables
Vehicle Expenses
Travel Expenses
Subscriptions
Total		 Direct
Support Governance
2022 Total
£
£
£
0
0
0
5,892
0
0
0
22,605
6,483
0
0
13,025
4,986
0
0
9,900
4,770
0
0
0
0
0
0
456
0
180
300
2,160
0
0
0
120
1,020
0
0
0
11,063
0
0
5,566
27,210
0
0
9,021
202
0
0
0
179
0
0
302
251
0
0
0
445
0
0
744
56,609
180
300
69,791

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

7. Net outgoing resources for the period

Net outgoing resources is stated after charging

Independent examiners remuneration

2023 Total 2022 Total
£ £
300 760

8. Trustee Remuneration

No Trustee received any remuneration for acting as a trustee during the current year. No Trustees were paid any expenses during the current year.

9. Employees

. Employees
Employment costs 2023 Total 2022 Total
£ £
Wages and salaries 0 0
Employee Numbers 2023 Total 2022 Total
Charitable Activities 0 0

No employee received emoluments of more than £60,000

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

10. Creditors: amounts falling due within one year

Accounts Payable 2023
2022
£
£
0
11,698
0
11,698

11. Debtors and Prepayments

Prepayments 2023 2022
£
£
124
137
124
137

12. Related Party transaction

There were no related party transaction in the period.

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The Hive Cornwall Charity Number 1187981

Annual Report 2023

13. Tangible Fixed Assets

3. Tangible Fixed Assets
Leasehold Plant &
Motor		 Total
Improvements
Machinery
Vehicles
£ £ £ £
Cost
At 1 April 2022 1,824 31,747 126,979
160,550
Additions 0 0 0 0
Disposals 0 0 0 0
Transfers 0 0 0 0
At 31 March 2022 1,824 31,747 126,979
160,550
Depreciation
At 1 April 2022 101 605 8,315 9,021
Provided in Year 303 3,174 23,733 27,210
On Disposals 0 0 0 0
At 31 March 2023 404 3,779 32,048 35,231
Net book value at 31 March 2023 1,420 27,968 94,931
124,319
Net book value at 1 April 2022 1,723 23,432 126,374
151,529
4. Analysis of net assets between funds
Current Period Unrestricted Restricted Total
Funds Funds Funds
£ £ £
Fund balances as at 31 March 2023 as represented
by:
Tangible Fixed Assets 0 124,319
124,319
Current Assets 34,101 49,777
83,778
Current Liabilities and provisions 0 (300) (300)
Total 34,101 173,696
207,798
Unrestricted Restricted Total
Previous Period Funds Funds Funds
£ £ £
Fund balances as at 31 March 2022 as represented
by:
Tangible Fixed Assets 0 151,529
151,529
Current Assets 45,799 45,023
90,822
Current Liabilities and provisions (11,698) 0
(11,698)
Total 34,101 196,552
230,653

14. Analysis of net assets between funds

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

15. Analysis of Unrestricted Funds

At 1 April Incoming Outgoing Transfers At 31 March
2022 Resources Resources 2023
£ £ £ £ £
Unrestricted 34,101 0 000 0 34,101
Fund
At 1 April Incoming Outgoing Transfers At 31 March
2021 Resources Resources 2022
£ £ £ £ £
Unrestricted 33,252 849 0 0 34,101
Fund

16. Analysis of Restricted Funds

At 01 April Incoming Outgoing Transfers At 31 March
2022 Resources Resources 2023
£ £ £ £
COMF-Cornwall Council 196,552 26,233 56,639 166,146
Soil Association 0 8,000 450 0 7,550
196,552 34,233 57,089 0 173,696

Of the £173,797 restricted reserves £124,319 is a depreciation reserve for assets purchased with restricted funds. The remaining £49,478 is cash held for future delivery and services.

At 01 April Incoming Outgoing Transfers At 31 March
2021 Resources Resources 2022
£ £ £ £
Big Lottery- Revenue fund 14,176 0 14,176 0 0
for provision of services and
organisational development
COMF-Cornwall Council 0 251,167 54,615 196,552
Sustainable Food Places- 0 1,000 1,000 0 0
partnership development
14,176 252,167 69,791 0 196,552

Of the £196,552 restricted reserves £151,528 is a depreciation reserve for assets purchased with restricted funds. The remaining £45,024 is cash held for future delivery and services.

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The Hive Cornwall Charity Number 1187981 Annual Report 2023

17. Reconciliation of net income/(expenditure) to net cash flow from operating activities

operating activities
2023 2022
£ £
Net income/(expenditure) for the reporting period (as per the (22,856) 183,225
statement of financial activities)
Adjustments for:
Depreciation Charges 27,210 9,021
(Gains)/Losses on investments 0 0
Dividends, interest and rents from investments 0 0
Loss/(profit) on the sale of fixed assets 0 0
Increase/(decrease) in provision for liabilities 0 0
(Increase)/decrease in debtors 14 (137)
Increase/(decrease) in creditors (11,398) (4,398)
Net cash provided by (used in) operating activities (7,030) 187,711

18. Analysis of cash and cash equivalents

2023 2022
£ £
Cash in hand 83,655 90,685
Total cash and cash equivalents 83,655 90,685

20