Trustees’ Annual Report for the period
From 01 June 2023 To 31 May 2024
Charity name: Market Deeping Model Railway Club CIO
Charity registration number: 1187779
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance public education and foster an understanding of the skills, heritage and development of model railways and to develop a high standard of modelling by members of the club. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Club sessions for members, workshops for members and the wider public, annual exhibition, demonstrations, community outreach projects. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not make grants |
| Policy on social investment including program related investment |
Para 1.38 | The charity has neither received nor made financial social investment (see below). |
| Contribution made by volunteers |
Para 1.38 | All activities are undertaken and carried through by volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity successfully organised and ran one of the largest club-organised railway modelling exhibitions in East Anglia. It organised a wide variety of skill based workshops. It developed its heritage display of donated items. It built layouts for outreach projects (e.g. to take into care homes, to display at other charities’ fund raising events). And, as a result, has developed the skill of its own members and drawn the attention to the hobby (and, therefore, the skills involved) of members of the wider public. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The charity met its objectives but numbers attending the annual exhibition were lower than anticipated. This was widely regarded as due to fantastic weather after weeks of rain and wind and an inadequate advertising strategy. |
| Performance of fundraising activities against objectives set |
Para 1.41 | As a result of lower than expected attendance as outlined above, it was not possible to increase the charity’s reserves |
| Investment performance against objectives |
Para 1.41 | The trustees developed an investment policy and are working towards effecting that policy. Investment performance objectives are in the process of being agreed. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity was seen by its Independent Examiner as being in a strong financial position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity’s 25 year lease on its premises will be costly to renew. Trustees have taken the view that, by building reserves through the next 25 years sufficient to buy a new lease, the charity’s future will be secured well into the future. |
| Amount of reserves held | Para 1.22 | £40000 to be invested in a CAF fund £12000 held as reserve for loan repayment and investing in ongoing activity. |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No such uncertainties exist |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Annual Exhibition Membership subscriptions Donations |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | 1. To secure the future of the charity by ensuring reserves are sufficient to purchase new lease; 2. Investments should pose no financial risk to the stability of the charity 3. The charity will continue to invest in the development of its outreach work |
| A description of the principal risks facing the charity |
Para 1.46 | Unless carefully managed and appropriately budgeted and monitored, the annual exhibition could pose a financial risk to the charity |
| Other | The charity invests heavily in insurance for the content of its premises, its layouts while under construction, in transit and away on exhibition, trustee indemnity and for the annual exhibition itself. |
Structure, Governance and Management
| Description of charity’s trusts: |
N/a | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Association |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | (a) Every charity trustee must be a natural person, eligible and over the age of 18. (b) No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees are made familiar with the history of the charity, its policies, procedures and objectives. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a board of trustees with its own chairman and secretary, dealing with legal and financial matters affecting the charity. The charity has a committee of members (on which trustees sit ex officio) which administers the charity’s day to day activities. |
| Relationship with any related parties |
Para 1.51 | The charity maintains cordial relationships with other like minded organisations and groups, contributes to their events and welcomes contributions from them but has no other relationship with them. |
| Other |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees are made familiar with the history of the charity, its policies, procedures and objectives. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a board of trustees with its own chairman and secretary, dealing with legal and financial matters affecting the charity. The charity has a committee of members (on which trustees sit ex officio) which administers the charity’s day to day activities. |
| Relationship with any related parties |
Para 1.51 | The charity maintains cordial relationships with other like minded organisations and groups, contributes to their events and welcomes contributions from them but has no other relationship with them. |
| Other |
Reference and Administrative details
Charity name Other name the charity uses Registered charity number Charity’s principal address
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Davies | Chairman | |||
| Alan Hancock | ||||
| Brian Driscoll | ||||
| Mark Warrick | ||||
| Stephen Rouse | ||||
| David Ashwood | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Market Deeping Model Railway Club CIO
Registered Charity No 1187779
Accounts for the year 1st June 2023 to 31st May 2024 General Revenue and Expenditure Account
| Revenue Subscriptions Don's Café Amazon Smile Misc Sales Stamford Exhibition Pen & Sword Peco Publications TryBooking/SumUp Buffet & Raffle Easy Fundraising Bank Interest Donations HMRC Gift Aid Clothing Sales Annual Dinner North Norfolk Visit Total Revenue** |
2022/2023 2023/2024 Expenses |
2022/2023 2023/2024 Expenses |
2022/2023 2023/2024 Expenses |
2022/2023 2023/2024 |
2022/2023 2023/2024 |
|---|---|---|---|---|---|
| 4,148.25 £ 526.95 £ 88.14 £ 625.65 £ 21,821.89 £ 1,000.00 £ 16.04 £ 1.41 £ 13,060.02 £ 4,790.55 £ |
4,332.50 £ 635.91 £ 510.77 £ 13,637.00 £ 2,148.00 £ 4,736.04 £ 290.00 £ 42.88 £ 5,231.06 £ 613.45 £ 270.00 £ |
Rent Electricity Insurance Club Layouts CMRA Subscription Stamford Exhibition Other Expenses Club House Misc. Essendine Building Essendine Fitting etc Essendine Lift Test Track Social Events Website Loan Repayment Junior Club Club Clothing |
120.00 £ 278.67 £ 1,296.47 £ 3,392.68 £ 40.00 £ 10,913.50 £ 1,238.84 £ 1,555.45 £ 3,640.95 £ 32,029.98 £ 249.16 £ 325.00 £ 1,000.00 £ 60.00 £ |
120.00 £ 307.08 £ 1,747.64 £ 4,187.39 £ 9,589.94 £ 706.01 £ 3,967.41 £ 112.80 £ 181.35 £ 208.51 £ 74.38 £ 1,000.00 £ 308.38 £ |
|
| 46,078.90 £ |
32,447.61 £ |
Total Expenses | 56,140.70 £ |
22,510.89 £ |
Note
Layout Expenses
| Amberdale Opening Closing Canons Cross Barclays Mitchell Junction Community Account 217.98 £ - £ Market Obthorpe Premium Account 12,142.20 £ - £ 0 Gauge Charity Account 21,952.72 £ 45,587.23 £ Sutterton Interest Free Loan 9,000.00 £ 8,000.00 £ Woodcroft DCC Deeping Road Euston Junction New 009 TT120 Peterborough East General Repairs Club Funds at Year End 43,312.90 £ 53,587.23 £ Total Bank Reconciliation |
2022/2023 2023/2024 |
2022/2023 2023/2024 |
|---|---|---|
| £1,537.59 £138.32 £158.14 £1,309.97 £187.00 £53.16 £8.50 |
£10.50 £2,154.53 £317.21 £13.00 £50.98 £1,267.11 £376.06 |
|
| £3,384.18 | £4,189.39 |
Increase/Decreases in the year 1st June 23 to 31st May 24
Bank Balance £ 10,274.33 Revenue -£ 13,631.29 Expenses -£ 33,629.81 Outstanding Debtors Stamford Exhibition £ 1,124.00 Others £ 1,124.00
Note
The Community and Premium Accounts are now closed with the funds being transferred to the Charity Account.
Outstanding Creditors Interest Free Loan £ 8,000.00 Stamford Welland Acy £ 3,074.50 Cheque not presented until June
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Market Deeping Model Railway Club CIO
| On accounts for the year ended Set out on pages |
31 May 2024 | Charity no (if any) |
1187779 |
|---|---|---|---|
| 1 (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/05/2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 28/10/2024 Name: Nicholas Evans Relevant professional FCA qualification(s) or body (if any): Address: 23 High Street Market Deeping Lincolnshire PE6 8ED
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER