## **Trustees’ Annual Report for the period**
**From 01 June 2023 To 31 May 2024**
**Charity name: Market Deeping Model Railway Club CIO**
## **Charity registration number: 1187779**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance public education and foster an
understanding of the skills, heritage and
development of model railways and to
develop a high standard of modelling by
members of the club.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Club sessions for members, workshops for
members and the wider public, annual
exhibition, demonstrations, community
outreach projects.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity does not make grants|
|Policy on social investment
including program related
investment|Para 1.38|The charity has neither received nor made
financial social investment (see below).|
|Contribution made by
volunteers|Para 1.38|All activities are undertaken and carried
through by volunteers.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity successfully organised and ran
one of the largest club-organised railway
modelling exhibitions in East Anglia. It
organised a wide variety of skill based
workshops. It developed its heritage
display of donated items. It built layouts for
outreach projects (e.g. to take into care
homes, to display at other charities’ fund
raising events). And, as a result, has
developed the skill of its own members and
drawn the attention to the hobby (and,
therefore, the skills involved) of members
of the wider public.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|The charity met its objectives but numbers
attending the annual exhibition were lower
than anticipated. This was widely regarded
as due to fantastic weather after weeks of
rain and wind and an inadequate
advertising strategy.|
|Performance of fundraising
activities against objectives
set|Para 1.41|As a result of lower than expected
attendance as outlined above, it was not
possible to increase the charity’s reserves|
|Investment performance
against objectives|Para 1.41|The trustees developed an investment
policy and are working towards effecting
that policy. Investment performance
objectives are in the process of being
agreed.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity was seen by its Independent
Examiner as being in a strong financial
position.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s 25 year lease on its premises
will be costly to renew. Trustees have taken
the view that, by building reserves through
the next 25 years sufficient to buy a new
lease, the charity’s future will be secured
well into the future.|
|Amount of reserves held|Para 1.22|£40000 to be invested in a CAF fund
£12000 held as reserve for loan repayment
and investing in ongoing activity.|
|Reasons for holding zero
reserves|Para 1.22|N/a|
|Details of fund materially in
deficit|Para 1.24|N/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No such uncertainties exist|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Annual Exhibition
Membership subscriptions
Donations|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|1.
To secure the future of the charity by
ensuring reserves are sufficient to
purchase new lease;
2.
Investments should pose no financial
risk to the stability of the charity
3.
The charity will continue to invest in
the development of its outreach work|
|A description of the principal
risks facing the charity|Para 1.46|Unless carefully managed and
appropriately budgeted and monitored, the
annual exhibition could pose a financial risk
to the charity|
|Other||The charity invests heavily in insurance for
the content of its premises, its layouts while
under construction, in transit and away on
exhibition, trustee indemnity and for the
annual exhibition itself.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/a**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO Association**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(a) Every charity trustee must be a natural
person, eligible and over the age of 18.
(b) No one is entitled to act as a charity
trustee whether on appointment or on any
re-appointment until he or she has
expressly acknowledged, in whatever way
the charity trustees decide, his or her
acceptance of the office of charity trustee.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All trustees are made familiar with the
history of the charity, its policies,
procedures and objectives.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has a board of trustees with its
own chairman and secretary, dealing with
legal and financial matters affecting the
charity.
The charity has a committee of members
(on which trustees sit ex officio) which
administers the charity’s day to day
activities.|
|Relationship with any
related parties|Para 1.51|The charity maintains cordial relationships
with other like minded organisations and
groups, contributes to their events and
welcomes contributions from them but has
no other relationship with them.|
|Other|||
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All trustees are made familiar with the
history of the charity, its policies,
procedures and objectives.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has a board of trustees with its
own chairman and secretary, dealing with
legal and financial matters affecting the
charity.
The charity has a committee of members
(on which trustees sit ex officio) which
administers the charity’s day to day
activities.|
|Relationship with any
related parties|Para 1.51|The charity maintains cordial relationships
with other like minded organisations and
groups, contributes to their events and
welcomes contributions from them but has
no other relationship with them.|
|Other|||
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number Charity’s principal address
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Peter Davies|Chairman|||
||Alan Hancock||||
||Brian Driscoll||||
||Mark Warrick||||
||Stephen Rouse||||
||David Ashwood||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## **Market Deeping Model Railway Club CIO**
## **Registered Charity No 1187779**
## **Accounts for the year 1st June 2023 to 31st May 2024 General Revenue and Expenditure Account**
|**Revenue**
Subscriptions
Don's Café
Amazon Smile
Misc Sales
Stamford Exhibition **
Pen & Sword
Peco Publications
TryBooking/SumUp
Buffet & Raffle
Easy Fundraising
Bank Interest
Donations
HMRC Gift Aid
Clothing Sales
Annual Dinner
North Norfolk Visit
**Total Revenue**|**2022/2023**
**2023/2024**
**Expenses**|**2022/2023**
**2023/2024**
**Expenses**|**2022/2023**
**2023/2024**
**Expenses**|**2022/2023**
**2023/2024**|**2022/2023**
**2023/2024**|
|---|---|---|---|---|---|
||4,148.25
£
526.95
£
88.14
£
625.65
£
21,821.89
£
1,000.00
£
16.04
£
1.41
£
13,060.02
£
4,790.55
£|4,332.50
£
635.91
£
510.77
£
13,637.00
£
2,148.00
£
4,736.04
£
290.00
£
42.88
£
5,231.06
£
613.45
£
270.00
£|Rent
Electricity
Insurance
Club Layouts
CMRA Subscription
Stamford Exhibition
Other Expenses
Club House Misc.
Essendine Building
Essendine Fitting etc
Essendine Lift
Test Track
Social Events
Website
Loan Repayment
Junior Club
Club Clothing|120.00
£
278.67
£
1,296.47
£
3,392.68
£
40.00
£
10,913.50
£
1,238.84
£
1,555.45
£
3,640.95
£
32,029.98
£
249.16
£
325.00
£
1,000.00
£
60.00
£|120.00
£
307.08
£
1,747.64
£
4,187.39
£
9,589.94
£
706.01
£
3,967.41
£
112.80
£
181.35
£
208.51
£
74.38
£
1,000.00
£
308.38
£|
||**46,078.90**
**£**|**32,447.61**
**£**|**Total Expenses**|**56,140.70**
**£**|**22,510.89**
**£**|
_**Note**_
## **Layout Expenses**
|Amberdale
**Opening**
**Closing**
Canons Cross
**Barclays**
Mitchell Junction
Community Account
217.98
£
-
£
Market Obthorpe
Premium Account
12,142.20
£
-
£
0 Gauge
Charity Account
21,952.72
£
45,587.23
£
Sutterton
Interest Free Loan
9,000.00
£
8,000.00
£
Woodcroft
DCC Deeping Road
Euston Junction
New 009
TT120
Peterborough East
General Repairs
**Club Funds at Year End**
**43,312.90**
**£**
**53,587.23**
**£**
**Total**
**Bank Reconciliation**|2022/2023
2023/2024|2022/2023
2023/2024|
|---|---|---|
||£1,537.59
£138.32
£158.14
£1,309.97
£187.00
£53.16
£8.50|£10.50
£2,154.53
£317.21
£13.00
£50.98
£1,267.11
£376.06|
||£3,384.18|£4,189.39|
**Increase/Decreases in the year 1st June 23 to 31st May 24**
**Bank Balance £ 10,274.33** Revenue **-£ 13,631.29** Expenses **-£ 33,629.81 Outstanding Debtors** Stamford Exhibition £ 1,124.00 Others £ 1,124.00
## _**Note**_
_The Community and Premium Accounts are now closed with the funds being transferred to the Charity Account._
**Outstanding Creditors** Interest Free Loan £ 8,000.00 Stamford Welland Acy £ 3,074.50 Cheque not presented until June
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees**
Charity Name Market Deeping Model Railway Club CIO
|**On accounts for the year**
**ended**
**Set out on pages**|31 May 2024|**Charity no**
**(if any)**|1187779|
|---|---|---|---|
|||||
||1
(remember to include the page numbers of additional sheets)|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/05/2024.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 28/10/2024 **Name:** Nicholas Evans **Relevant professional** FCA **qualification(s) or body (if any): Address:** 23 High Street Market Deeping Lincolnshire PE6 8ED
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**