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2021-07-31-accounts

Cambridge Community Arts A company limited by guarantee ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 July 2021 Improving Mental Health with Creativity Company Number.. 08934371 Charity Number: 1187718

Cambridge CommunityArts Trustees, Annual Report for the year ended 31 July 2021 Page Trustees, Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements io Administrative Information 14 Independent Review 15 I have both mental and physical health challenge5 and CCA give5 me a really Positive experience of Something to look forward to each week

Cambridge CommunityArts Trustees, Annual Reportforthe year ended 31July 2021 The Trustees of Cambridge Community Arts Ithe Charity) present their annual report together with the unaudited financial statements of the charitable company for the year ended 31 July 2021. The administrative information on page 14 forms part of this report. Objects & Objectives for the public benefrt The charitable object of Cambridge Community Arts is to promote social inclusion for the public benefit by preventing people from becoming socially excluded. relieving the needs of those people who are socially excluded and assisting them to integrate into society. particularly but not exclusively through the provision of arts-based actNlties. For the purpose of this clause'socially excluded, means being exclLtded from society. or parts of society. as a result of one or more of the following factors.. unemployment.. financial hardship.. youth or old age; ill health (physical or mentall: substance abuse or dependency including alcohol and drugs,. discrimination on the grounds of sex, race, disabilrty. ethnic origin, religion, belief, creed, Sexual orientation or gender re-a55ignment; poor educational or skills attainment,. relationship and family breakdown,. poor housing Ithat is housing that does not meet basic habitable standards); crirne leither as a victim of crime or a5 an offender rehabilitating into 50cietyl. Cambrldge Community Arts vision Is of healihier communities empowered by their own creativlty. It Is our mission to support adults to overcome heatth barriers to social inclusion through creative participation and learnin8. Our values encompass everythin8 we do. These a￿.. Welcoming. Empathetic. Inclusive, Respectful & Empowering. Our guiding principles underpin evewhing we do.. The quality and inlegrity of our Work are paramount. Creativity and wellbeing are central to all we do. Collaboration (with team member5, trustees, learners, creative practitioners, funders, and all partnersl is key to our success The Trustees have referred to the guidance in the Chartly Commission's 8eneral guidance on Public Benefit when reviewing our aims and objectives and in planning the Charity's future aciivities and believe that the activities of the Charity clearly demonstrate a direct public benefit. Our main activities and who we try to help are described below. All our charrtable attivr(ies focus on the promotion of social inclusion and 3SSlStin8 those who a￿ socially excluded to integrate into society and are undertaken to further our charitable PLbrposes for the public benefit. Contribution made by volunteers The creative learning programme was run by professional creative tutor5 who were supported by volunteers. This role offers valuable experience and volunteers included past learner5 Ibeneficiariesl and artists wishing to develop careers in Community Arts for Health. Review of the year

Cambridge CommunityArts Trustees, Annual Reportforthe year ended 31July 2021 COURSES CCA ran the following programme of creative arts activities for adults at risk of social exclusion in a variety of community centres across Cambridge and Fenland.. 7 x Year-long accredited ¢¢urses in Digttal Art & Design x 2, Drama, Music Produrtion, Photographv, Printmaking IFenlandl, Visual Arts leadin8 to Level 2 Certrfitate in Skills for Working in the Creative & Design Indu51ries. 22 x 8-week onllne ¢ourses in Beginners Guitar x 2. Beginner's Origami, Beginners Patchwork Book Arts.. Experiment, Explore & Play x 2, Creative Writing x 3, Developing Your Designs x2, Drama= Creating Digital Characters. Expressive Painting x 2. Fun with Portr31ts x 2 How to sell your Music online, Intro to Song writing. Music production, Personally Pleasing Postcards, Raw Charcoal, Selling Your Work IVisu31 Arts). PROJECTS CCA ran two projects in response to the COVID pandemic: Virtual CreatNe Clubs- The provision of a safe place for adults with complex physical and mental health conditions to meet with others online to Share and develop their creative interest. Funded by Cambridgeshire Community Foundation. Virtual Creative Summer School - working online with 13 Creative Practitioners developing skills to create and deliver online courses. Funded by Arts Council England Dlgitsl Arts Incluslon Programme: a programme of digital arts courses, the provision of digital equipment for those and future courses. Funded by Qualcomm Foundation via CAF America Next Steps- The provision of support for unemployed and economically inactive adults with health conditions to enable them to engage with further learnin8, trainin8, volunteerin8 and employment. Funded by National Lottery Community Fund and European Social Fund through the Building Better Opportunities project. The following projects received funding in the period to be delivered in 2021-22 CreatNe Clubs- the employment of a Creative Community Development Worker to support the transition, post-pandemic, back into face-to-face community centres. Funded by Cambridge City Council Community Grant5 Short Courses- 2 short creative art5 courses to be delivered in wards in the East Area of Cambridge. Funded by Cambridge City Council Community Grants (East Areal CCA provided 1287 guided learning hours, 272 participants directly benefited from the courses and projects. Of the 20-21 learner cohort 74% had a mental health condition: with over half experiencing anxiety and depression. Other disclosed diagnoses include Bipolar Disorder, Clinical Depression, Personality Disorder, Post-Traumatic Stress Disorder, Psychosis and Schizophrenia. One third of our learners had complex health conditions disclosing between three and six concurrent challenges that in addition to the above

Cambridge CommunityArts Trustees, Annual Reportforthe year ended 31July 2021 included mobility. sensory impairments. autistic spectrum disorder. learning differences, cognitive impairments, and chronic health conditions. The top three barriers to learning were ability to concentrate, tiredness, and mobility. These were overcome by keeping group sizes small and having additional help and meeting ac￿55 needs where required Outcomes reported by Learners: 94% said they found the course aC￿SsIble & inclusive whi15t 97% felt safe & supported 83% reported improved confidence as a direct result of the course 83% newly felt part of a wider community 75+% said their mental health had improved as a direct result of the course 42% had ideas to go onto further learning 25% had intentions to start work or volunteering 33% said these improvements had resulted in less visits to their GP Data from Warwick & Edinburgh Wellbeing Scale showed that the number of people with low wellbeing before the course was reduced after the course and those with moderate wellbeing before the course increased after the course. CCA filled a gap in provision in geographical areas of extreme deprivation including North Cambridge and Fenland delivering in a range community centres. A further 61 people were engaged with six different creative clubs that were held online due to the pandemic. Of 25 people that engaged with our Next Steps programme, 6 moved into further education or training, 2 began volunteering, l is actively job searching, 2 are starting careers as creative practitioners and 7 moved into employment. A¢hlevements agaln5t objectlves set The Trustees worked with the staff to learn from the past. consider the future and listen to our community. From this process we have developed our aims for the next three year5: To become more financially sustainable by diversifying income streams and holding more strong financial partnerships. To communicate who we are to our communities by reviewing and creating a strong brand and identity that expands our reputation as a leader in the field of creativity and wellbeing. To maintain and develop our excellent quality by supporting the development of Creative Practitioners to develop shared good practices and by improving our evaluation processes to measure impact. To continue to manaEe and resource Erowth by ensuing we have enough people with the right support and skills to deliver our seNices- finding a home based in Cambridge,. increasing delivery locations throughout the region and increasing our use of good IT.

Cambridge CommunityArts Trustees, Annual Report for the year ended 31 July 2021 To respond to the needs of our community by identifying and engaging with those who need us most and to work with our learners to consider their next steps. Going concern implication5 The Trustees consider that the Charity has sufficient reserves to weather the financial storm resulting from the effects of the measures taken to control of the pandemic. They recognise that there may well be some drop in income but this will not be severe enough to threaten the Charitws ability to continue its work. Flnancial Review The majority of the Charities income comes from contracts which are ongoing. In addition CCA has been successful in obtainin8 8rants towards the costs of specific projects. How the incoming resources are spent is laid out in note 5. The net result for the year wa5 a loss of £11.51312020: surplus of £68.1161. Reserves pollcv During the year, the Trustees, in accordance with the Charity Commission's guidance (Charity Commissioners Booklet CC19 'Charity Reserves'l, reviewed its reserves and after assessing the potential threats and risks agreed that its policy should be to maintain sufficient general reserves to ensure the continued avoidance of net current liabilities and to provide sufficient liquid resources to meet both revenue and capital needs. This year the Charity has set aside £15,CX)O in a designated fund to allow resources to be available for the plannin8 and development of future projetts. Grants received for Specific projects are held in a restricted fund: the balance at the end of the year wa5 £7,50012020: £18.9141. It is anticipated that these resources will be spent in the coming year. Golng Concern The Trustees have considered possible events or condition5 that might cast significant doubt on the ability of the Charity to continue as 3 going concern. The Trustees have made this assessment for a period of at least one year from the date of approval of these financial Statements. In particular. the Trustee5 have considered the Charity'5 forecast5 and projections and have taken account of pressures on investments. After making enquiries the Trustees have concluded that there is a reasonable expectation that the Charity has adequate resources to continue in operation for the foreseeable future. The Charity

Cambridge CommunityArts Trustees, Annual Reportforthe year ended 31July 2021 therefore continues to adopt the goinE concern basis in preparing these financial statements. Risk Review The Trustees have conducted their own review of the major risks, financial, physical and operational to which the Charity is exp05ed and sy5tem5 have if necessary been modified to mitigate those risks. Procedures have been put in plate to minimise both external and internal risks and these procedures are reviewed annually to ensure that they still meet the needs of the Charity. Structure, Governance and Management The organisation is a charitable company limited by guarantee incorporated in England and Wales, on 11 March 2014 and registered as a Charity with the Charity Commission on 3rd February 2020. The Company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association, amended by special resolution on 4 July 2019. Trustees meet as a full 8oard at least four times a year. There is in addition a finance sub committee which meets no less than three times a year. Trustees have delegated day to day management to senior staff. ststernent of Trustees, Responsibilities The Trustee5 (who are a150 directors of Cambridge Community Arts for the purposes of company lawl are responsible for preparing the Trustees, Report and the financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company and of the incoming resources and application of resour￿$, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently,. observe the methods and principles in the Charities SORP IFRS 1021: make judEements and estimates that are reasonable and prudent-

Cambridge CommunityArts Trustees, Annual Report for the year ended 31 July 2021 state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements- prepare the financial statements on the going concern basis unless it IS inappropriate to presume that the charitable company will continue in business. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statement5 comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included in the Charitrfs website. Legislation in the United Kingdom governing the preparation and dissemination of the financial statements may differ from le8islation in other jurisdictions. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Signed on behalf of the Trustees Alice Newton Chair 15 December 2021

Cambridge Community Arts

Statement of Financial Activities (incorporating an Income & Expenditure Account) for the year ended 31 July 2021

Unrestricted
Funds
Notes
2021
£
Income from
Grants
2
-
Charitable activities
3
165,146
Donations
564
Other
1,730
Total income
167,440
Expenditure on
Raising funds:
4
2,024
Charitable activities:
5
165,515
Total expenditure
167,539
7
(99)
Net movement in funds
(99)
Balances at 1 August
69,141
Balances at 31 July
69,042
Net (expenditure)/income
for the year		 Restricted
Funds
2021
£
58,112
-
-
-
58,112
-
69,526
69,526
(11,414)
(11,414)
18,914
7,500		 Total
Funds
2021
£
58,112
165,146
564
1,730
225,552
2,024
235,041
237,065
(11,513)
(11,513)
88,055
76,542		 Unrestricted
Funds
2020
£
5,169
220,161
30
4,237
229,597
2,187
178,208
180,395
49,202
49,202
19,939
69,141		 Restricted
Funds
2020
£
70,309
-
-
-
70,309
-
51,395
51,395
18,914
18,914
-
18,914		 Total
Funds
2020
£
75,478
220,161
30
4,237
299,906
2,187
229,603
231,790
68,116
68,116
19,939
88,055

All amounts relate to continuing activities. There were no recognised gains or losses other than those included above.

The notes on pages 10 to 14 form a part of these financial statements.

8

Cambridge Community Arts Balance Sheet as at 31 July 2021

Notes
Fixed Assets
Tangible fixed assets
9
Current Assets
Debtors
10
Cash at bank and in hand
11
Net current assets
Total Net Assets
Funds
General reserve
Designated funds
Total unrestricted funds
Restricted funds
12
Creditors: amounts falling
due within one year		 Unrestricted
Funds
2021
£
-
-
90
74,846
74,936
(5,894)
69,042
69,042
54,042
15,000
69,042
-
69,042		 Restricted
Funds
2021
£
-
-
-
7,500
7,500
-
7,500.00
7,500.00
-
-
-
7,500
7,500		 Total
Funds
2021
£
-
-
90
82,346
82,436
( 5,894)
76,542
76,542
54,042
15,000
69,042
7,500
76,542		 Unrestricted
Funds
2020
£
1,129
1,129
309
73,005
73,314
(5,302)
68,012
69,141
54,141
15,000
69,141
69,141		 Restricted
Funds
2020
£
-
-
-
18,914
18,914
-
18,914
18,914
-
18,914
18,914		 Total
Funds
2020
£
1,129
1,129
309
91,919
92,228
( 5,302)
86,926
88,055
54,141
15,000
69,141
18,914
88,055

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and in accordance with the Financial Reporting Standard 102. Company number 08934371

The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006

The members have not required the company to obtain an audit in accordance with section 476 of the Act

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts

Approved by the Trustees, and authorised for issue, on 15 December 2021

………………………………….

Alice Newton (Chair)

The notes on pages 10 to 14 form a part of these financial statements.

9

Cambridge Community Arts

Notes to the Financial Statements

for the year ended 31 July 2021

Basis of preparation

These financial statements are prepared on a going concern basis, as modified by the revaluation of investments, under the historical cost convention.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)), and the Companies Act 2006. The Charity constitutes a public benefit entity as defined by FRS 102.

The presentation currency is the British £.

Going Concern

The trustees have considered possible events or conditions that might cast significant doubt on the ability of the Charity to continue as a going concern. The trustees have made this assessment for a period of at least one year from the date of approval of these financial statements. In particular, the trustees have considered the Charity's forecast and projections and have taken account of pressures on investments.

After making enquiries the trustees have concluded that there is a reasonable expectation that the Charity has adequate resources to continue in operation for the foreseeable future. The Charity therefore continues to adopt the going concern basis in preparing these financial statements.

Critical accounting estimates and areas of judgement

The preparation of the financial statemenents requires the Trustees and management to make significant judgements and estimates.

The items in the financial statements where such judgements and estimates have been made include estimating the useful economic life of fixed assets.

Cash at bank and in hand

Cash at bank and in hand is taken to mean cash and short term highly liquid investment deposits with a maturity date of three months or less.

2 Grants

Accounting policy : Income from grants is recognised gross when notification of approval is received and treated as unrestricted unless they are specifically restricted by the donor.

.
CAF
CCC - Creative Clubs
CCC - Short Courses
Arts Council England
BBO
Cambs Community Fund		 Unrestricted
2021
£
-
-
-
-
-
-		 Restricted
2021
£
12,907
4,000
3,500
3,472
34,233
-
58,112		 TOTAL
2021
£
12,907
4,000
3,500
3,472
34,233
-
58,112		 Unrestricted
2020
£
5,169
-
-
5,169		 Restricted
2020
£
7,622
35,048
23,029
4,610
70,309		 TOTAL
2020
£
12,791
35,048
23,029
4,610
75,478

10

for the year ended 31 July 2021

Cambridge Community Arts

Notes to the Financial Statements

3 Income from charitable activities

Accounting policy : Incoming resources from charitable activities is included gross when it is due.

----- Start of picture text -----
Unrestricted Restricted TOTAL Unrestricted Restricted TOTAL
2021 2021 2021 2020 2020 2020
£ £ £ £ £ £
Contracts 155,067 - 155,067 209,543 - 209,543
Learner fees 9,640 - 9,640 8,523 - 8,523
Club fees 438 - 438 2,095 - 2,095
- -
165,145 165,145 220,161 220,161
----- End of picture text -----

4 Raising funds

Accounting policy: expenditure on raising funds consists of cost of marketing the learner programme

Marketing Unrestricted
2021
£
2,024		 Restricted
2021
£
-		 TOTAL
2021
£
2,024		 Unrestricted
2020
£
2,187		 Restricted
2020
£
-		 TOTAL
2020
£
2,187

5 Charitable activities costs

Accounting policy: Resources expended are recognised in the period in which they are incurred and include irrecoverable VAT where applicable. Resources are allocated to the particular activity where the cost relates directly to an activity. Salary costs are allocated on the basis of hours worked. Support and governance costs are allocated based on an estimate of staff time.

Learner
programme
2021
£
Costs directly allocated to activities
Tutor fees
51,485
Course costs
11,250
Events
587
Exam fees
1,748
Hardship fund
210
Staff costs
136,288
Training
1,002
Support costs allocated to activities
Professional fees
270
Insurance
874
Premises costs
7,800
Office costs
11,498
Travel
698
IT
8,376
232,086		 Governance
costs
2021
£
-
-
-
-
-
2,955
-
-
-
-
-
-
-
2,955		 TOTAL
2021
£
51,485
11,250
587
1,748
210
139,243
1,002
270
874
7,800
11,498
698
8,376
235,041		 Learner
programme
2020
£
45,904
17,700
995
2,732
270
128,718
489
1,616
858
6,899
14,370
2,039
3,861
226,451		 Governance
costs
2020
£
3,153
3,153		 TOTAL
2020
£
45,904
17,700
995
2,732
270
131,870
489
1,616
858
6,899
14,370
2,039
3,861
229,603

11

Cambridge Community Arts

Notes to the Financial Statements

for the year ended 31 July 2021

6 Staff Costs and remuneration of key management personnel

Staff Costs:
Wages and salaries
Social security
Other pension costs		 2021
£
129,220
7,198
2,825
139,243		 2020
£
123,893
5,799
2,178
131,870

The Trust considers its key management personnel comprise the trustees and the Charity CEO. The total employment benefits including pension contributions of the key management personnel were £29,547 (2020: £31,525)

Average number of employees 2021
6		 2020
6

No member of staff was paid a salary in excess of £60,000.

The above numbers do not include Trustees who are not permitted to receive remuneration for their duties.

No Trustee was reimbursed travel expenses incurred on Charity business (2020: nil) .

7 Net income

2021 2020 £ £ This is stated after charging: Depreciation 1,129 2,126

8 Pensions

Accounting policy : The Charity contributes to the personal pension policies of employees. Its commitment to these defined contribution schemes is limited to the contributions payable, which are accounted for as expenditure in the year in which they are incurred.

----- Start of picture text -----
2021 2020
£ £
Pension contribution 2,825 2,178
----- End of picture text -----

12

Cambridge Community Arts Notes to the Financial Statements for the year ended 31 July 2021

Accounting policy : Expenditure in excess of £2,000 resulting in a tangible fixed asset is capitalised. Assets are reviewed for impairment if circumstances dictate that their carrying value might exceed their net realisable value. Depreciation is provided to write off the cost of tangible fixed assets over their estimated useful lives, on a straight line basis over the number of years from the year of acquisition as below.

----- Start of picture text -----
Office Equipment 4 years
Office
Equipment
£
Costs
As at 1 August 2020 7,060
Additions -
As at 31 July 2021 7,060
Depreciation
As at 1 August 2020 5,931
Charge for year 1,129
As at 31 July 2021 7,060
-
NBV at 31 July 2021
NBV at 31 July 2020 1,129
----- End of picture text -----

10 Debtors

Accounting policy : other debtors are shown as the amount due. Prepayments are valued at the amount prepaid. Debtors are considered to be basic financial instruments under FRS 102.

Other debtors 2021
£
90
90		 2020
£
309
309

11 Creditors: Amounts falling due within one year

Accounting policy : creditors and provisions are recognised when the Charity has a present obligation resulting from a past event which will result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are recognised at their settlement value. With the exception of accruals, creditors are considered to be basic financial instruments under FRS102 and are measured at fair value.

Trade creditors
Tax and Social Security		 2021
£
2,850
3,044
5,894		 2020
£
3,344
1,958
5,302

13

Cambridge Community Arts Notes to the Financial Statements for the year ended 31 July 2021

12 Funds

Accounting policy : Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the objects of the charity. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes. Restricted funds are subject to restrictions on their spending, imposed by the donor.

Unrestricted Funds
General reserve
Designated Funds
Restricted Funds
Total Funds		 Balance at
1 August 2020
£
54,141
15,000
69,141
18,914
88,055
Incoming
Resources
£
167,440
167,440
58,112
225,552		 Resources
Expended
£
(167,539)
( 167,539)
( 69,526)
( 237,065)		 Transfers
£
-
-
-		 Balance at
31 July
2021
£
54,042
15,000
69,042
7,500
76,542

Designated Funds Funds set aside for development of future projects The Charity receives occasional grants and donations for specific charitable purposes. Any Restricted Funds balances will be spent in the coming year to complete the projects.

13 Administrative information

Company number 8934371 Charity number 1187718 Registered Office 16-18 Arbury Court Cambridge CB4 2JQ

Trustees who are also directors under company law, who served during the year and up to the date of this report were as follows: Umaima Ahmad (appt July 2021) Matthew Bryan (appt July 2021) Ruth Clark (resigned December 2021) Kim Cridland Rupa Grahame (appt July 2021) Alice Newton (Chair) Hilary Seaward (resigned December 2021) Anne Taylor Michael Thelwall (appt January 2021) Lesley Thompson (resigned April 2021)

Key management personnel Jane Rich CEO & Company Secretary

Independent Reviewer Gary Eves FCCA Association of Chartered Certified Accountants Websters Cambridge Limited 10 Wellington Street Cambridge CB1 1HW

Bankers Co-op Bank PO Box 250 Skelmersdale WN8 6WT

14