HO The Clarence Hall Crickhowell A company limited by guarantee: No 11971202 Charity Registration: No 1187701 (formerly 501687) Report and Financial Statements For the Year Ended 31 March 2025
The Clarence Hall Cri¢khowell Financlal Ststements for Year Ended 31 Marth 2025 INDEX Contents Page Legal and Administrative Information Report of the Members of the Committee Statement of Financial Activities Balance Sheet Notes forming part of the financial statements io Independent Examinerfs Report 14
The Clarence Hall Crfckhowell Financial Statements for Year Ended 31 March 2025 Report of the Trustees & Dirertors for the year ended 31 March 2025 The Board of Trustees presents its report and financial statements for the year ended 31 March 2025. LEGAL AND ADMINISTRATIVE INFORMATION Charity Name & Company Name The Clarence Hall Crickhowell Charity Registration Number 1187701 {formerly 5016871 Company Number 11971202 Operational Address Beaufort Street Crickhowell NP8 IBN Contart Address Llanfair, Ll3nfair Lane Crickhowell NP8 IRB Members of the Commlttee Mr C M Christy Mrs A Chamberlain MrJ EGoreing Mrj Morris Mr M J Chamberlain Mr Djererniah M5 L Alexander-carter Mrs D I Winter Mr M H Davies Mr D H Mclnnes Ms R L Games Mr DTWilliams Mr J Llewellyn-Bowen Chairman Secretary Treasurer Resigned 13 August 2025 Resigned 4 April 2025 Appointed 12June 2024 Appointed 6 February 2025 Appointed 10 April 20241 Resigned 11 June 2025 Custodian Trustee Crickhowell Town Council Bankers Lloyds Bank Abergavenny Monmouthshire Independent Examlner Catherine A Williams Ltd Chartered Accountants Crickhowell
The Clareno Hall Crickhowell Financial Statements for Year Ended 31 March 2025 REPORTOF THE MEMBERS OF THE COMMtrTEE Governing Document The organi5ation is a registered charity and was entered on the Register of Charitie5 on 31 May 1973. As at 31 March 2019, the organisation had applied for registration as a company limited by guarantee. This registration was approved in April 2019 and a company registration number allocated, 11971202. The orBanisation was granted a new charity registration on 3 February 2020, registration number 1187701. The trustees of the charity are also directors of the limited company. In the event of the company being wound up, members (who are also directors) are required to contribute an amount not exceeding £10 per rnember. President The Honourable Dame Shan Legge-Bourke DCVO has graciously agreed to continue as president of the Clarence Hall Crickhowell. Organi5ational structure The Clarence H311 has 13 trustees as at 31 March 2025. Members of the Unitary Authority and other local organisations are represented on the Committee. The members meet regularly and are responsible for the strategic direction and policy of the charity. A scheme of delegation is in place in respect of day to day administration of the activities of the org3nisation which is co-ordinated by the Chairman. Recruitm&nt and appointment of Trustees Trustees are re-appointed each year at an Annual General Meeting. The next Annual General Meeting is scheduled for 11 December 2025. Traditional technical, business and administrative skills are well represented on the Committee and in the event of particular skills being lost due to retirement, individuals would be approached to offer themselve5 for election. Staffing The charity is mainly staffed by volunteers but does maintain one part time employee in the caretaker role.
The Clarence Hall Crickhowell Financial Ststernents lor Year Ended 31 March 2025 Risk management The Committee 15 continually reviewing the major risks to which the charity is exposed and remedial action is taken where necessary. To this end, a set of formal policies have been prepared and adopted that cover all aspects of the organisation's activities. These policies include: Complaints Conflicts of Interest Equality & Diversity Financial Health, Safety & Fire Safeguarding Welsh Language Whistleblowing Related parties In so far as it is complernentary to the charit(s objetts, the charity is guided by the local policies of Powys County Council, CADW and Bannau Brycheiniog/Brecon Beacons National Park. Objectives and activities The comp3ntys main object and principal activities are: 'The provision and maintenance of a village hall for the use of the inhabitants of the area formerly known as the Parish of Crickhowell Ithe area of benefit), without distinction of political, religious or other opinions, including the use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants and purposes ancillary thereto" The land and buildin8S shall be held upon trust for the purpose5 of a village hall a5 aforesaid. Achlevements and perforrnan This year has seen an increased use of the premises particularly by Crickhowell Volunteer Bureau for their various social events and activities. The year also saw the effective end of stage one of the redevelopment of the Hall. During the period, we secured an additional £36,000 in grants to support the development, bringingthe total spent on the alterations to £520,000. These accomplishments would not have been possible without the unwavering dedication of our volunteers and trustees. We are deeply thankful for the financial support from our grant providers, without whom these transformative changes would not have been possible. We also appreciate the strong backing from our community and the numerous suppliers who have provided invaluable assistance throughout the year.
The Clarence Hall Crickhowell Financlal Statements for Year Endod 31 Mèrth 2025 Financlal review The extensive redevelopment continues to obscure the underlying financial performance of the Hall in the overall figure5. Income levels without grants are at a record high. This is partly due to record rental income but Iso high hire fees reflerting how busythe premises have been. However, expenditure has also jumped. This is largely due to considerable maintenance work during the period focused on fire safety work which is unlikely to continue at the same rate. It also reflects a significant increase in electricity and cleaning costs. The electricity cost is partly due to errors arising when SSE took over SWALEC meaning some costs from the previous year are included here,. and partly as we were on an unsuitable tariff. Daytime electricity costs (when the building was historically empty) were very high with evening and weekend costs at a more reasonable level. This tariff ha5 now ended and costs Should stabilise considerably. Increased cleaning costs reflect the increased usage. We are showing a negative current assets position as loan repayments increased along wtth office occupancy from April 2025 and so the amount we expected to pay in the next 12 months rose Sharply. Also, we have provided for two payment5 to the main building contractor totallin8 just over £20,000 as the works were largely complete at the year end but were awaiting snagging and contrartual formalities. The contract has now been formally ended and these payments have been made, As of the date of this note we have returned to a positive current a55ets positlon. The organisation recorded a deficit of £719 on unrestrirted fund5 and £10,045 on restrirted fvnds for the year. The surplus on restricted funds has been spent on post year Ènd invoices for refurbishment works. Prlncipal funding sources The organisation's primary sources of funding during the year were grants, rental income from Clarence House Offices, and Hall hire fees. Investment and roserves poll¢y The charity has minimal reserves available for investment. loan repayments continue to be prioritised from surplus income. Specific grants will be used strictly for their designated purposes. The charity follows a cautious reserwe5 policy to ensure that tt can meet its liabilities as they arise. Plans for future periods Our immediate goal is to update some of our systems to better cope with the increased use of the Hall such as an automated booking system and updating a hearing loop. Lookingforward, we will be drawing up plans for phase two of the redevelopment. We plan to conduct a new community survey to gather input on the detailed requirements of phase two to ensure that the Hall can fully serve the needs of the community. Based on this feedback, we will begin detailed planning and exploring funding options.
The Clarence Hall Crlckhowell Financlal Statements for Year Ended 31 March 2025 Respon5ibillty of trustees In respert of Financlal Statements The charit(s trustees are aware of their responsibilities for the preparation of accounts. The trustees consider that an audit is not required for this year {under section 14412} of the Charitie5 Act) and that an independent examination is needed. The trustees are responsible for preparing the trustees, annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards. Charity13w requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of the affairs of the charitable company and of incoming resources and application of resources, including the income and expenditure of the period. In preparing the financial statements. the trustees have therefore: Selected suitable accounting policies and applied them consistently,. Observed the methods and principles in the Charitie5 SORP; Made judgements and estimates that are reasonably prudent,. Stated whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; Prepared the financial statements on a going concern basis. The trustees acknowledge their responsibility for keeping proper accounting records that disclose, with reasonable accuracy at any time, the financial position of the charity, and to enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees further acknowledge their responsibilities for safe-guarding the companvs assets and take reasonable steps for the prevention and detection of fraud and other irregularities. Statement of the Members of the Management Committee The financial statements forthe year ended 31 March 2025 were approved by the Members of the Charity and Directors of the Company on 10 December 2025. In approvingthese financial statements as trustees of the company, we hereby confirm that.. The charitys trustee5 are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (the Act). Proper accounting records are kept in accordance with section 130 of the Act, The chariws trustees consider that an audit is not required for this year under section 144 of the Act, however, the trustees consider that an Independent Examinerfs Report is required. Forthe year ending 31 March 2025 the company was entitled to exernption from audit under section 477121 of the Companies Act 2006.
The Clarence Hall Crl¢khowell Finan¢lal Ststements for Year Ended 31 March 202S The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for: ensuring the company keeps accounting records which comply with Section 386; and preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit or loss for the financial year, in accordance with the requirements of settion 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as is applicable to the company. Signed on behalf of the trustees and directors of the Clarence Hall Crickhowell C M Christy Chairman
The Clance Hall Crlfkhowell Finan¢lal Statements for Year Ended 31 March 2025 STATEMENT OF FINANCIAL ACTIVITIES (including Income & Expenditure Account) for the Year ended 31 March 2025 Charity No: 1187701 Note Unfestrirted Funds Restricted Funds Total Funds 2024 Note Income Donations, grants & le Charitable activities Other income acies 35,889 35,889 21,270 30.403 125,81X) 19,203 22,181 21,270 22.625 7,778 Total incoming reserves 43,895 43,667 87,562 167,184 Expenditure Charitable activities Other expenditure Raising funds 36,224 7,610 36,224 41,232 780 25,681 31,374 780 33,622 Total resources expended 44,614 33,622 78,236 57,835 Surplus deficit) for year (719) 10,045 9,326 109,349 Reserves b/fwd 2,5031 402,959 4(Kl.456 291,107 Total reserves c/fwd 13,222) 413.004 409.782 400.456 The statement of financial activities includes all gains and 1055es In the year. All Incoming resources and resources expended derive from continuing activities.
The Clarence Hall Crlckhowell Financial Statements for Year Ended 31 March 2025 BALANCE SHEET AS AT 31 MARCH 2025 Note Unrestricted Funds Restricted Funds Totsl Funds 2024 Note Fixed Assets Leasehold improvements- New Build Leasehold improvements- Renovations 274,217 167,918 274,217 167,918 286,426 119,412 Totsl Fixed Assets 442,135 442,135 405,838 Current Assets Stocks Debtors & prepayments 8ank and cash 338 3,123 16,663 338 3.123 16.663 315 3,626 38,928 Creditors: amounts falling due within one year 21,446 20,321 41,767 34,351 Net Current A55ets {1,322) 120,3211 {21,6431 8,518 Creditors= amounts falling due after more than one year 8,810 10,710 13.9QKJ Net Assets/lLiabilitlesl (3,2221 413,004 409.782 41)0,456 Accumulated funds Unrestricted funds Restricted funds Total funds io 13,2221 413,004 409,782 12,5031 402,959 400,456 Approved by the trustees of the Clarence Hall Crickhowell on 11 December 2025 and signed on their behalf by: C M Christy Chaimian
The Clarence Hall Crlckhowell Flnancial Statements ftsr Year Ended 31 Marth 2025 NOTES FORMING PART OF THE FINANCIAL STATEMEKf5 For the year ended 31 March 2025 l. Accounting Policies a) Basis of measurement and preparation of accounts The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 102} issued on 16 July 2014 and the Charities Act 2011. b) Fund Accounting Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objective5 of the charity. Restricted funds are subjerted to restrictions on their expenditure imposed by the donor. c) Incomlng Resources All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Rents and hire charges are included in full in the Statement of Financial Activities when receivable. Grants, donations and bank interest are included when received. d) Going Concern The accounts have been prepared under the convention of a going concern. The loans are long term and unsecured and may, or may not be, subject to interest. Repayments of capital and interest are made only after all other liabilities have been discharged. el Fixed Assets Depreciation 15 charged on the Leasehold Improvefflents to the building over a 10 year period for renovations and 25 years in the case of the new build extension. f) Employees The organisation employed one person in a part time role as caretaker. io
The Clarence Hall Crickhowell Flnancial Statements for Year Ended 31 March 2025 2. Resources expended Expenditure is reco8nised on an accruals basi5 a5 a liability is incurred. Unrestricted 2025 Restrirted 2025 Total 2025 2024 Charitable activities Administration Overheads Other expenditure Repairs & renewals Depreciation Raising funds Fundraisin8 Costs 4,187 32,037 4,187 32,037 3,686 21,995 7.610 7,610 33,622 4.744 26,630 33,622 780 780 780 Total costs 44,614 33,622 78,236 57,835 3. Net Incoming Resources The charity income for the year is as follows: Unrestricted 2025 Restrirted 2025 Total 2025 2024 Donatlons, grants and legacies Grants & donations Charltable activlties Hall hire Other income Fundraising OfFice rents Surplus on internal lottery Bank interest 35,889 35,889 125,8CK) 21,270 21,270 19,203 6,267 6,267 19,815 4,269 52 5,263 12,590 3,825 503 19,815 2,758 52 1,511 Total 43,895 43,667 87,562 167,184 4. Trustee remuneratlon and related party transaction No member of the Committee received any remuneration or re-imbursement of travel costs during the year and no member of the Committee had any personal interest in any contract or transaction entered into by the charity during the year ended 31 March 2025. Two loans were made to the charity during the year 202012021 amounting to £21,000 each. One was a personal loan from the current Treasurer, the other loan contributed by the Chairman was via his company Forge House Investments Ltd. The loans are currently being repaid by monthly instalments. Interest may or may not be paid at a later date, depending on finances. Further loans from the same parties have been made in the yeartowards upgrades to the building contract. These amount to £9,000 at the year end with the overall loan balance now £22,700 in total. li
The Clarence Hall Crlckhowell Financlal Statements for Year Ended 31 March 2025 A donation of £5,500 was received duringthe period from The Marjivy Trust (charity number 12013671 towards the refurbishment projert. Two of the Trustees of the Marjivy Trust are also Trustees / Directors of The Clarence Hall. 5. Taxatlon The Clarence Hall Crickhowell has no taxation liabilities. The Clarence Hall Crickhowell is a charity for tax purposes in line with Paragraph l of Schedule 6 Finance Act 2010 and 15 recognised by HM Revenue & Customs as a charitable company. 6. Tangible Fixed Assets leasehold Improvements New Build Renovations Total Opening balance Acquisitions Disposals 305,232 144,207 69,919 449,439 69,919 Total 305,232 214,126 519,358 Depreciation blfvid De reciation in eriod Term in years 118,8061 12,2091 25 124,7951 121,4131 io 143,601 133,6221 Closinz balance 274,216 167,918 442,135 The only fixed assets the charity own5 are the Leasehold improvements recently carried out. The Clarence Hall building that it administer5 and maintains is a non-saleable asset vested in the trustees of the Clarence Hall. In the unlikely event of the organisation ceasing to operate, the land and buildings must be handed over to Crickhowell Town Council under the terms of deed of conveyance dated 31 March 1947 and confirmed by The Charity Commission under a sealed order dated 5 April 1973. Currently, the charity is seeking to register the building in the name of The Clarence Hall Crickhowell. 7. Debtors 2025 2024 Sales invoices Bad debt rovision Prepayments 3,123 3.626 Debtors total 3,123 3,626 12
Thè Clarence Hall Crkkhowell Financial Statements for Year Ended 31 March 2025 8. Creditors". Amounts falling due wlthin one year 2025 2024 Deposits held Provision lottery prizes Trade creditor5 and accruals Other creditors Loans re able within l year 2,845 341 26,581 170 341 26,640 12,0(Xl 7,200 Creditor5 total 41,767 34,351 9. Credltors due after more than one year Mr C M Christy Ichairmanl. via his company, Forge House Investment Ltd, plus the current treasurer have financed the refurbishment of the Clarence House Offices. The loans are long- tem) and unsecured: only repayable when surplus rents are achieved or when grant funding is received. Loan interest is 1% per annum and only payable as and when funds are available. To date, no interest has been paid or accrued. Both lenders are aware that in the unlikely event that the charity ceases to operate, the balance will be repaid out of available funds once preferential creditors have been paid. 10. Analysis of Net Assets between Funds Unrestrl¢ted Funds Restricted Fund5 2025 Funds 2024 Fixed Assets Current Assets 442,135 442,135 20,125 405,838 42,869 20,125 Current liabilities Net Current Assets Creditors due after more than I year 21,446 11,3221 1,900 20,321 120,321) 8,810 41,767 (21,6431 10,710 34,351 8,518 13,900 Net assets/liabilities as at 31 March 2025 13,222) 413,Ot14 409,782 400,456 11. Legal status of the charlty The Clarence Hall Crickhowell is a registered charity and a company limited by guarantee with the use of "Limited" exemption. 13
Thè Cl3rente Hall Crickhowtll IndependeTrt Examiner's report to the board of Tru5tee$ on the preparztlon of the unaudited Statutory ac¢ounts of The Clarence Hall Crickh¢iwell, a cornpany limited by guarantee with use of 'Llmited' exemption. We report to the charity trustees, who are 3150 the directors of the Gomp8ny, on the examination of the cornpany accounts for thè year ended 31st M3rch 2025, which are set out on pages I to 14. Respertlve re$pon51brlitles of trustees and examlner Your attention is dr8wn to the fact that the charity ha5 prepared the accounts in accordance wlth Accotjnting and Reportin8 by Charities preparing their accounts in accordance with the Financial Reporting Standèrd applltable in the UK and Republic of Ireland IFRS IQ21 in preference to the Accounting 8nd Reporting by Charities.. Statement of Recommended Practice issued on l Aprll 2005 which is referred to In the ertant regulations but has been withrjrawn. We understand that this has been done in order for the atcounts to provide a'true and fair, vlew in accordance wkh the Generallv Ae¢epted Accounting Prartice IGAAPI effettive foraccountlng periods beginning on or after l January 2015. As the charivs trustees of the Company land 3150 its dlrÈctor5 for the purposes of company lawl you are responsible for the preparation of the accounts in aciordance wlth the requirements of the Companies Act 2QK)6 1.the 2006 Act'l. H3ving satisfi ourselves that thÈ accounts of the Company are not required to be audited undÈr Part 16 of the 2006 Att and are eligible for independent examination. We report in respert of the e¥amination of your charitV'S 3Ctounts as carried out under sÈction 145 of the Charitie5 Act 2011 I'the 2011 A1. In carrying out our examination we have followed the D1ctionS given by the Charity Commission under section 14515) Ibl of the 2011 Art. The Charity's trustees are responsible for the preparatTh of the accounts. The ChaFity'5 trustee5 consider that an audit is not required forth15 year (under section 144121 of the Charitie5 Act 2011 Ithe 2011 Act) and that an independent eminatIon is needed. It is our responsibility to.. examine the accounts under section 145 of the 2011 Act,. to follow the procedures laid Llown in the General Direction5 gen by the Charlty Commission undersection 14515llbl of the 2011 Act,'and - to state whether partiiular matter5 have come to our attention Basls of the indepEndeni ¢Mamlner's report Our examination wa5 C3rried out in accordance with the General dirertions wven by the Ch3rity Cornmissioner5. An examination includes a review of the accounting records kept by the charity and 3 comparison of the 3ccounts presented with those records. It also include5 consideration of any unusual items or disclosures in the accounts and seeking explanatlQll5 from you as trustees COnEerning such matters. The prDcedures undertaken do not prÉ)vide 311 thE evidence that would be requSred of an audit, and Consequent we do not express an audit opinion on the view given by thE accounts. Independent examifier's statsment In the coursÈ of our examination, no matter has come to ourattention lotherthan that discloserl bplpwl., IA) which give5 us reasonable cause to b@Ileve that in. any material respett, the tAJStees h3ve not mei the requirernents to ensure that., proper accounting records are kÈpt in accordance with section 130 of the 2011 Act-, and accounts are prepared which agree wff(h thè accounting Tecords and comply with the 3cc0unting requirements of the 2011 Att., or IBI to whlch, in cur opinion, attention should be drawn In orderto enable a proper understanding of the 3ccounts to be reached. Cathèrine AWilliarn5 Ltd Chartered A£countsn15 The Old Bank Beaufort Street Crickhowell Powys NP8 IAD ! J.112025 Page 15