HO
The Clarence Hall Crickhowell
A company limited by guarantee: No 11971202
Charity Registration: No 1187701 (formerly 501687)
Report and Financial Statements
For the Year Ended 31 March 2025

The Clarence Hall Cri¢khowell
Financlal Ststements for Year Ended 31 Marth 2025
INDEX
Contents
Page
Legal and Administrative Information
Report of the Members of the Committee
Statement of Financial Activities
Balance Sheet
Notes forming part of the financial statements
io
Independent Examinerfs Report
14

The Clarence Hall Crfckhowell
Financial Statements for Year Ended 31 March 2025
Report of the Trustees & Dirertors for the year ended 31 March 2025
The Board of Trustees presents its report and financial statements for the year ended 31 March
2025.
LEGAL AND ADMINISTRATIVE INFORMATION
Charity Name & Company Name
The Clarence Hall Crickhowell
Charity Registration Number
1187701 {formerly 5016871
Company Number
11971202
Operational Address
Beaufort Street
Crickhowell
NP8 IBN
Contart Address
Llanfair, Ll3nfair Lane
Crickhowell
NP8 IRB
Members of the Commlttee
Mr C M Christy
Mrs A Chamberlain
MrJ EGoreing
Mrj Morris
Mr M J Chamberlain
Mr Djererniah
M5 L Alexander-carter
Mrs D I Winter
Mr M H Davies
Mr D H Mclnnes
Ms R L Games
Mr DTWilliams
Mr J Llewellyn-Bowen
Chairman
Secretary
Treasurer
Resigned 13 August 2025
Resigned 4 April 2025
Appointed 12June 2024
Appointed 6 February 2025
Appointed 10 April 20241 Resigned 11 June 2025
Custodian Trustee
Crickhowell Town Council
Bankers
Lloyds Bank
Abergavenny
Monmouthshire
Independent Examlner
Catherine A Williams Ltd
Chartered Accountants
Crickhowell

The Clareno Hall Crickhowell
Financial Statements for Year Ended 31 March 2025
REPORTOF THE MEMBERS OF THE COMMtrTEE
Governing Document
The organi5ation is a registered charity and was entered on the Register of Charitie5 on 31 May
1973. As at 31 March 2019, the organisation had applied for registration as a company limited by
guarantee. This registration was approved in April 2019 and a company registration number
allocated, 11971202. The orBanisation was granted a new charity registration on 3 February
2020, registration number 1187701.
The trustees of the charity are also directors of the limited company. In the event of the company
being wound up, members (who are also directors) are required to contribute an amount not
exceeding £10 per rnember.
President
The Honourable Dame Shan Legge-Bourke DCVO has graciously agreed to continue as president of
the Clarence Hall Crickhowell.
Organi5ational structure
The Clarence H311 has 13 trustees as at 31 March 2025. Members of the Unitary Authority and
other local organisations are represented on the Committee. The members meet regularly and
are responsible for the strategic direction and policy of the charity.
A scheme of delegation is in place in respect of day to day administration of the activities of the
org3nisation which is co-ordinated by the Chairman.
Recruitm&nt and appointment of Trustees
Trustees are re-appointed each year at an Annual General Meeting. The next Annual General
Meeting is scheduled for 11 December 2025.
Traditional technical, business and administrative skills are well represented on the Committee
and in the event of particular skills being lost due to retirement, individuals would be approached
to offer themselve5 for election.
Staffing
The charity is mainly staffed by volunteers but does maintain one part time employee in the
caretaker role.

The Clarence Hall Crickhowell
Financial Ststernents lor Year Ended 31 March 2025
Risk management
The Committee 15 continually reviewing the major risks to which the charity is exposed and
remedial action is taken where necessary. To this end, a set of formal policies have been
prepared and adopted that cover all aspects of the organisation's activities. These policies include:
Complaints
Conflicts of Interest
Equality & Diversity
Financial
Health, Safety & Fire
Safeguarding
Welsh Language
Whistleblowing
Related parties
In so far as it is complernentary to the charit(s objetts, the charity is guided by the local policies
of Powys County Council, CADW and Bannau Brycheiniog/Brecon Beacons National Park.
Objectives and activities
The comp3ntys main object and principal activities are:
'The provision and maintenance of a village hall for the use of the inhabitants of the area formerly
known as the Parish of Crickhowell Ithe area of benefit), without distinction of political, religious
or other opinions, including the use for meetings, lectures and classes and for other forms of
recreation and leisure-time occupation, with the object of improving the conditions of life for the
said inhabitants and purposes ancillary thereto"
The land and buildin8S shall be held upon trust for the purpose5 of a village hall a5 aforesaid.
Achlevements and perforrnan
This year has seen an increased use of the premises particularly by Crickhowell Volunteer Bureau
for their various social events and activities. The year also saw the effective end of stage one of
the redevelopment of the Hall. During the period, we secured an additional £36,000 in grants to
support the development, bringingthe total spent on the alterations to £520,000.
These accomplishments would not have been possible without the unwavering dedication of our
volunteers and trustees. We are deeply thankful for the financial support from our grant
providers, without whom these transformative changes would not have been possible. We also
appreciate the strong backing from our community and the numerous suppliers who have
provided invaluable assistance throughout the year.

The Clarence Hall Crickhowell
Financlal Statements for Year Endod 31 Mèrth 2025
Financlal review
The extensive redevelopment continues to obscure the underlying financial performance of the
Hall in the overall figure5.
Income levels without grants are at a record high. This is partly due to record rental income but
Iso high hire fees reflerting how busythe premises have been. However, expenditure has also
jumped. This is largely due to considerable maintenance work during the period focused on fire
safety work which is unlikely to continue at the same rate. It also reflects a significant increase in
electricity and cleaning costs. The electricity cost is partly due to errors arising when SSE took
over SWALEC meaning some costs from the previous year are included here,. and partly as we
were on an unsuitable tariff. Daytime electricity costs (when the building was historically empty)
were very high with evening and weekend costs at a more reasonable level. This tariff ha5 now
ended and costs Should stabilise considerably. Increased cleaning costs reflect the increased
usage.
We are showing a negative current assets position as loan repayments increased along wtth office
occupancy from April 2025 and so the amount we expected to pay in the next 12 months rose
Sharply. Also, we have provided for two payment5 to the main building contractor totallin8 just
over £20,000 as the works were largely complete at the year end but were awaiting snagging and
contrartual formalities. The contract has now been formally ended and these payments have
been made, As of the date of this note we have returned to a positive current a55ets positlon.
The organisation recorded a deficit of £719 on unrestrirted fund5 and £10,045 on restrirted fvnds
for the year. The surplus on restricted funds has been spent on post year Ènd invoices for
refurbishment works.
Prlncipal funding sources
The organisation's primary sources of funding during the year were grants, rental income from
Clarence House Offices, and Hall hire fees.
Investment and roserves poll¢y
The charity has minimal reserves available for investment. loan repayments continue to be
prioritised from surplus income. Specific grants will be used strictly for their designated purposes.
The charity follows a cautious reserwe5 policy to ensure that tt can meet its liabilities as they arise.
Plans for future periods
Our immediate goal is to update some of our systems to better cope with the increased use of the
Hall such as an automated booking system and updating a hearing loop.
Lookingforward, we will be drawing up plans for phase two of the redevelopment. We plan to
conduct a new community survey to gather input on the detailed requirements of phase two to
ensure that the Hall can fully serve the needs of the community. Based on this feedback, we will
begin detailed planning and exploring funding options.

The Clarence Hall Crlckhowell
Financlal Statements for Year Ended 31 March 2025
Respon5ibillty of trustees In respert of Financlal Statements
The charit(s trustees are aware of their responsibilities for the preparation of accounts. The
trustees consider that an audit is not required for this year {under section 14412} of the Charitie5
Act) and that an independent examination is needed.
The trustees are responsible for preparing the trustees, annual report and financial statements in
accordance with applicable law and United Kingdom Accounting Standards.
Charity13w requires the charity trustees to prepare financial statements for each year which give
a true and fair view of the state of the affairs of the charitable company and of incoming
resources and application of resources, including the income and expenditure of the period. In
preparing the financial statements. the trustees have therefore:
Selected suitable accounting policies and applied them consistently,.
Observed the methods and principles in the Charitie5 SORP;
Made judgements and estimates that are reasonably prudent,.
Stated whether applicable UK accounting standards have been followed, subject to any
material departures disclosed and explained in the financial statements;
Prepared the financial statements on a going concern basis.
The trustees acknowledge their responsibility for keeping proper accounting records that disclose,
with reasonable accuracy at any time, the financial position of the charity, and to enable them to
ensure that the financial statements comply with the Companies Act 2006.
The trustees further acknowledge their responsibilities for safe-guarding the companvs assets
and take reasonable steps for the prevention and detection of fraud and other irregularities.
Statement of the Members of the Management Committee
The financial statements forthe year ended 31 March 2025 were approved by the Members of
the Charity and Directors of the Company on 10 December 2025.
In approvingthese financial statements as trustees of the company, we hereby confirm that..
The charitys trustee5 are responsible for the preparation of the accounts in accordance with the
Charities Act 2011 (the Act).
Proper accounting records are kept in accordance with section 130 of the Act,
The chariws trustees consider that an audit is not required for this year under section 144 of the
Act, however, the trustees consider that an Independent Examinerfs Report is required.
Forthe year ending 31 March 2025 the company was entitled to exernption from audit under
section 477121 of the Companies Act 2006.

The Clarence Hall Crl¢khowell
Finan¢lal Ststements for Year Ended 31 March 202S
The members have not required the company to obtain an audit in accordance with section 476
of the Companies Act 2006.
The directors acknowledge their responsibility for:
ensuring the company keeps accounting records which comply with Section 386; and
preparing accounts which give a true and fair view of the state of affairs of the company as at
the end of the financial year, and of its profit or loss for the financial year, in accordance with
the requirements of settion 393, and which otherwise comply with the requirements of the
Companies Act relating to accounts, so far as is applicable to the company.
Signed on behalf of the trustees and directors of the Clarence Hall Crickhowell
C M Christy
Chairman

The Cla￿nce Hall Crlfkhowell
Finan¢lal Statements for Year Ended 31 March 2025
STATEMENT OF FINANCIAL ACTIVITIES
(including Income & Expenditure Account) for the Year ended 31 March 2025
Charity No: 1187701
Note
Unfestrirted
Funds
Restricted
Funds
Total Funds
2024
Note
Income
Donations, grants & le
Charitable activities
Other income
acies
35,889
35,889
21,270
30.403
125,81X)
19,203
22,181
21,270
22.625
7,778
Total incoming reserves
43,895
43,667
87,562
167,184
Expenditure
Charitable activities
Other expenditure
Raising funds
36,224
7,610
36,224
41,232
780
25,681
31,374
780
33,622
Total resources expended
44,614
33,622
78,236
57,835
Surplus
deficit) for year
(719)
10,045
9,326
109,349
Reserves b/fwd
2,5031
402,959
4(Kl.456
291,107
Total reserves c/fwd
13,222)
413.004
409.782
400.456
The statement of financial activities includes all gains and 1055es In the year. All Incoming
resources and resources expended derive from continuing activities.

The Clarence Hall Crlckhowell
Financial Statements for Year Ended 31 March 2025
BALANCE SHEET AS AT 31 MARCH 2025
Note
Unrestricted
Funds
Restricted
Funds
Totsl
Funds
2024
Note
Fixed Assets
Leasehold improvements- New Build
Leasehold improvements- Renovations
274,217
167,918
274,217
167,918
286,426
119,412
Totsl Fixed Assets
442,135
442,135
405,838
Current Assets
Stocks
Debtors & prepayments
8ank and cash
338
3,123
16,663
338
3.123
16.663
315
3,626
38,928
Creditors: amounts falling due within
one year
21,446
20,321
41,767
34,351
Net Current A55ets
{1,322)
120,3211
{21,6431
8,518
Creditors= amounts falling due after
more than one year
8,810
10,710
13.9QKJ
Net Assets/lLiabilitlesl
(3,2221
413,004
409.782
41)0,456
Accumulated funds
Unrestricted funds
Restricted funds
Total funds
io
13,2221
413,004
409,782
12,5031
402,959
400,456
Approved by the trustees of the Clarence Hall Crickhowell on 11 December 2025 and signed on
their behalf by:
C M Christy
Chaimian

The Clarence Hall Crlckhowell
Flnancial Statements ftsr Year Ended 31 Marth 2025
NOTES FORMING PART OF THE FINANCIAL STATEMEKf5
For the year ended 31 March 2025
l. Accounting Policies
a) Basis of measurement and preparation of accounts
The financial statements have been prepared under the historical cost convention and in
accordance with the Financial Reporting Standard applicable in the United Kingdom and
Republic of Ireland IFRS 102} issued on 16 July 2014 and the Charities Act 2011.
b) Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the
general objective5 of the charity.
Restricted funds are subjerted to restrictions on their expenditure imposed by the donor.
c) Incomlng Resources
All incoming resources are included in the statement of financial activities when the charity is
entitled to the income and the amount can be quantified with reasonable accuracy. The
following specific policies are applied to particular categories of income:
Rents and hire charges are included in full in the Statement of Financial Activities when
receivable.
Grants, donations and bank interest are included when received.
d) Going Concern
The accounts have been prepared under the convention of a going concern. The loans are long
term and unsecured and may, or may not be, subject to interest. Repayments of capital and
interest are made only after all other liabilities have been discharged.
el Fixed Assets
Depreciation 15 charged on the Leasehold Improvefflents to the building over a 10 year period
for renovations and 25 years in the case of the new build extension.
f) Employees
The organisation employed one person in a part time role as caretaker.
io

The Clarence Hall Crickhowell
Flnancial Statements for Year Ended 31 March 2025
2. Resources expended
Expenditure is reco8nised on an accruals basi5 a5 a liability is incurred.
Unrestricted
2025
Restrirted
2025
Total
2025
2024
Charitable activities
Administration
Overheads
Other expenditure
Repairs & renewals
Depreciation
Raising funds
Fundraisin8 Costs
4,187
32,037
4,187
32,037
3,686
21,995
7.610
7,610
33,622
4.744
26,630
33,622
780
780
780
Total costs
44,614
33,622
78,236
57,835
3. Net Incoming Resources
The charity income for the year is as follows:
Unrestricted
2025
Restrirted
2025
Total
2025
2024
Donatlons, grants and legacies
Grants & donations
Charltable activlties
Hall hire
Other income
Fundraising
OfFice rents
Surplus on internal lottery
Bank interest
35,889
35,889
125,8CK)
21,270
21,270
19,203
6,267
6,267
19,815
4,269
52
5,263
12,590
3,825
503
19,815
2,758
52
1,511
Total
43,895
43,667
87,562
167,184
4. Trustee remuneratlon and related party transaction
No member of the Committee received any remuneration or re-imbursement of travel costs
during the year and no member of the Committee had any personal interest in any contract or
transaction entered into by the charity during the year ended 31 March 2025.
Two loans were made to the charity during the year 202012021 amounting to £21,000 each.
One was a personal loan from the current Treasurer, the other loan contributed by the
Chairman was via his company Forge House Investments Ltd. The loans are currently being
repaid by monthly instalments. Interest may or may not be paid at a later date, depending on
finances. Further loans from the same parties have been made in the yeartowards upgrades
to the building contract. These amount to £9,000 at the year end with the overall loan balance
now £22,700 in total.
li

The Clarence Hall Crlckhowell
Financlal Statements for Year Ended 31 March 2025
A donation of £5,500 was received duringthe period from The Marjivy Trust (charity number
12013671 towards the refurbishment projert. Two of the Trustees of the Marjivy Trust are also
Trustees / Directors of The Clarence Hall.
5. Taxatlon
The Clarence Hall Crickhowell has no taxation liabilities. The Clarence Hall Crickhowell is a
charity for tax purposes in line with Paragraph l of Schedule 6 Finance Act 2010 and 15
recognised by HM Revenue & Customs as a charitable company.
6. Tangible Fixed Assets
leasehold Improvements
New Build
Renovations
Total
Opening balance
Acquisitions
Disposals
305,232
144,207
69,919
449,439
69,919
Total
305,232
214,126
519,358
Depreciation blfvid
De
reciation in
eriod
Term in years
118,8061
12,2091
25
124,7951
121,4131
io
143,601
133,6221
Closinz balance
274,216
167,918
442,135
The only fixed assets the charity own5 are the Leasehold improvements recently carried out.
The Clarence Hall building that it administer5 and maintains is a non-saleable asset vested in
the trustees of the Clarence Hall. In the unlikely event of the organisation ceasing to operate,
the land and buildings must be handed over to Crickhowell Town Council under the terms of
deed of conveyance dated 31 March 1947 and confirmed by The Charity Commission under a
sealed order dated 5 April 1973.
Currently, the charity is seeking to register the building in the name of The Clarence Hall
Crickhowell.
7. Debtors
2025
2024
Sales invoices
Bad debt
rovision
Prepayments
3,123
3.626
Debtors total
3,123
3,626
12

Thè Clarence Hall Crkkhowell
Financial Statements for Year Ended 31 March 2025
8. Creditors". Amounts falling due wlthin one year
2025
2024
Deposits held
Provision lottery prizes
Trade creditor5 and accruals
Other creditors
Loans re
able within l year
2,845
341
26,581
170
341
26,640
12,0(Xl
7,200
Creditor5 total
41,767
34,351
9. Credltors due after more than one year
Mr C M Christy Ichairmanl. via his company, Forge House Investment Ltd, plus the current
treasurer have financed the refurbishment of the Clarence House Offices. The loans are long-
tem) and unsecured: only repayable when surplus rents are achieved or when grant funding is
received. Loan interest is 1% per annum and only payable as and when funds are available.
To date, no interest has been paid or accrued. Both lenders are aware that in the unlikely
event that the charity ceases to operate, the balance will be repaid out of available funds once
preferential creditors have been paid.
10. Analysis of Net Assets between Funds
Unrestrl¢ted
Funds
Restricted
Fund5
2025
Funds
2024
Fixed Assets
Current Assets
442,135
442,135
20,125
405,838
42,869
20,125
Current liabilities
Net Current Assets
Creditors due after more than I year
21,446
11,3221
1,900
20,321
120,321)
8,810
41,767
(21,6431
10,710
34,351
8,518
13,900
Net assets/liabilities as at 31 March 2025
13,222)
413,Ot14
409,782
400,456
11. Legal status of the charlty
The Clarence Hall Crickhowell is a registered charity and a company limited by guarantee with
the use of "Limited" exemption.
13

Thè Cl3rente Hall Crickhowtll
IndependeTrt Examiner's report to the board of Tru5tee$ on the preparztlon of the unaudited Statutory ac¢ounts of The Clarence
Hall Crickh¢iwell, a cornpany limited by guarantee with use of 'Llmited' exemption.
We report to the charity trustees, who are 3150 the directors of the Gomp8ny, on the examination of the cornpany accounts for thè
year ended 31st M3rch 2025, which are set out on pages I to 14.
Respertlve re$pon51brlitles of trustees and examlner
Your attention is dr8wn to the fact that the charity ha5 prepared the accounts in accordance wlth Accotjnting and Reportin8 by
Charities preparing their accounts in accordance with the Financial Reporting Standèrd applltable in the UK and Republic of Ireland
IFRS IQ21 in preference to the Accounting 8nd Reporting by Charities.. Statement of Recommended Practice issued on l Aprll 2005
which is referred to In the ertant regulations but has been withrjrawn.
We understand that this has been done in order for the atcounts to provide a'true and fair, vlew in accordance wkh the Generallv
Ae¢epted Accounting Prartice IGAAPI effettive foraccountlng periods beginning on or after l January 2015.
As the charivs trustees of the Company land 3150 its dlrÈctor5 for the purposes of company lawl you are responsible for the
preparation of the accounts in aciordance wlth the requirements of the Companies Act 2QK)6 1.the 2006 Act'l. H3ving satisfi
ourselves that thÈ accounts of the Company are not required to be audited undÈr Part 16 of the 2006 Att and are eligible for
independent examination. We report in respert of the e¥amination of your charitV'S 3Ctounts as carried out under sÈction 145 of the
Charitie5 Act 2011 I'the 2011 A￿1. In carrying out our examination we have followed the D1￿ctionS given by the Charity
Commission under section 14515) Ibl of the 2011 Art.
The Charity's trustees are responsible for the preparat￿Th of the accounts. The ChaFity'5 trustee5 consider that an audit is not
required forth15 year (under section 144121 of the Charitie5 Act 2011 Ithe 2011 Act) and that an independent e￿minatIon is needed.
It is our responsibility to..
examine the accounts under section 145 of the 2011 Act,.
to follow the procedures laid Llown in the General Direction5 g￿en by the Charlty Commission undersection 14515llbl of the 2011
Act,'and
- to state whether partiiular matter5 have come to our attention
Basls of the indepEndeni ¢Mamlner's report
Our examination wa5 C3rried out in accordance with the General dirertions wven by the Ch3rity Cornmissioner5. An examination
includes a review of the accounting records kept by the charity and 3 comparison of the 3ccounts presented with those records. It
also include5 consideration of any unusual items or disclosures in the accounts and seeking explanatlQll5 from you as trustees
COnEerning such matters. The prDcedures undertaken do not prÉ)vide 311 thE evidence that would be requSred of an audit, and
Consequent￿ we do not express an audit opinion on the view given by thE accounts.
Independent examifier's statsment
In the coursÈ of our examination, no matter has come to ourattention lotherthan that discloserl bplpwl.,
IA) which give5 us reasonable cause to b@Ileve that in. any material respett, the tAJStees h3ve not mei the requirernents to ensure
that.,
proper accounting records are kÈpt in accordance with section 130 of the 2011 Act-, and
accounts are prepared which agree wff(h thè accounting Tecords and comply with the 3cc0unting requirements of the 2011 Att., or
IBI to whlch, in cur opinion, attention should be drawn In orderto enable a proper understanding of the 3ccounts to be reached.
Cathèrine AWilliarn5 Ltd
Chartered A£countsn15
The Old Bank
Beaufort Street
Crickhowell
Powys
NP8 IAD
! J.112025
Page 15