Trustees’ Annual Report for the period 30/04/2022 to 30/04/202 3
Charity name: Friends of Garway Church
Charity registration number: 1187572
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Purposes of the CIO are to help restore, conserve, maintain and improve the fabric, furnishings and fittings of the Parish Church of St Michael’s Garway in the Diocese of Hereford and to: (i) Support the upkeep of the building, monuments, stained glass, ornaments and chattels both in the church and its grounds; (ii) Foster public interest in the building and its grounds. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We have conducted fund-raising activities to help conserve and improve the church. Extensive planning meetings have been held in preparation for a fund raising ‘Medieval Fayre’ to be held on Garway Common in June 2023. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm that the trustees have regard to the guidance issued by the Charities Commission on public benefit as stated in our CIO |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | General maintenance of the church and its grounds, fund raising and general support of the PCC |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Friends of Garway Church working with the PCC and the Diocese are involved in the inspection and assessment of the need for essential repairs and applying for grants to cover the cost of such repairs and the long-term maintenance of the Church. We continue to encourage visitors with ‘Tours and Teas’ as part of our objective to foster public interest in the buildings and its grounds. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set
Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | The balance as of 30thApril 2023 was £7172.99 |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | We maintain a credit balance to cover any unexpected or planned expenditure |
| Amount of reserves held | Para 1.22 | As shown above |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our principal sources of income are: 1. Membership fees 2. Donations 3. Grants |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | We are raising the funds necessary to carry out essential work to the church. If the funding is not forthcoming the church is at risk of further deterioration. |
|---|---|---|
| Other | ||
| Structure, Governance and Management | ||
| Description of charity’s trusts: | ||
| Type of governing document | Para 1.25 | Trust deed |
| How is the charity constituted? |
Para 1.25 | Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees. ('Foundation' model constitution) |
Structure, Governance and Management
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The trust is managed by a committee of up to 12 trustees who are appointed at the Annual General Meeting (AGM), of the charity. The charity trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees or appoint a new charity trustee. During any one year the charity trustees may appoint additional trustees up to a maximum number of 12. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. All trustees will stand down at the next Annual General Meeting (AGM). Every trustee shall be appointed for a term of one year. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 |
| Relationship with any related parties |
Para 1.51 | We work closely with the PCC and have representatives of the PCC as a trustee. |
|---|---|---|
| Other |
Reference and Administrative details
| Charityname | Friends of GarwayChurch |
|---|---|
| Other name the charityuses | FOGC |
| Registered charitynumber | 1187572 |
| Charity’s principal address | Cae-Duff, Garway Common, Garway, Hereford HR2 8RF |
Names of the charity trustees who manage the charity as at 01/03/24
| Trustee name | Office (if any) | Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| Martin Thomas | Chair | ||
| Lynn Patricia Osborne | Secretary | ||
| Nigel William Deeley | PCC Representative | ||
| Pearl Irene Beach | Treasurer | ||
| Tracy Somerville | Church Warden | ||
| Susan Caroline Thomas | |||
| Brian Thomas | |||
| Lesley Vera Whistance | |||
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Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity’s trustees.
X Martin John Thomas
Full name Dr Martin John Thomas Date 0310412024
- Friends of Garway Church Accounts
The Account up to 30th April 2023. For Annual return period 01/05/2022 to 30/04/2023
Opening Balance 01/5/22 £2680.39 INCOME
Membership £345.00 Donations £1600.12 Tours and Teas £838.00 Grant £2000.00 ------------Total £4783.12 Tours and Teas £134.46 Picture Framing £50.00 Domain Name £19.18 Hall Hire £58.00 Signs £28.88 -----------Total £290.52 Balance Brought Forward £2680.39 Balance 1/05/22 to 30/4/23 £4492.60 __ Balance as of 30[th] April 2023 £7172.99
EXPENDITURE
Prepared by Mrs P Beach – Treasurer Date 2[nd] February 2024
Signature ….......................................................
Approved by Mr M Thomas – Chair
Signature ….......................................................