## **Trustees’ Annual Report for the period 30/04/2022 to 30/04/202** 3 ## **Charity name: Friends of Garway Church** ## **Charity registration number: 1187572** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Purposes of the CIO are to help
restore, conserve, maintain and improve the
fabric, furnishings and fittings of the Parish
Church of St Michael’s Garway in the
Diocese of Hereford and to:
(i)
Support the upkeep of the building,
monuments, stained glass,
ornaments and chattels both in the
church and its grounds;
(ii)
Foster public interest in the building
and its grounds.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We have conducted fund-raising activities to
help conserve and improve the church.
Extensive planning meetings have been
held in preparation for a fund raising
‘Medieval Fayre’ to be held on Garway
Common in June 2023.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We confirm that the trustees have regard to
the guidance issued by the Charities
Commission on public benefit as stated in
our CIO| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|General maintenance of the church and its
grounds, fund raising and general support
of the PCC| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Friends of Garway Church working
with the PCC and the Diocese are involved
in the inspection and assessment of the
need for essential repairs and applying for
grants to cover the cost of such repairs and
the long-term maintenance of the Church.
We continue to encourage visitors with
‘Tours and Teas’ as part of our objective to
foster public interest in the buildings and its
grounds.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The balance as of 30thApril 2023 was
£7172.99| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|We maintain a credit balance to cover any
unexpected or planned expenditure| |Amount of reserves held|Para 1.22|As shown above| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal sources of income are:
1.
Membership fees
2.
Donations
3.
Grants| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|We are raising the funds necessary to carry
out essential work to the church. If the
funding is not forthcoming the church is at
risk of further deterioration.| |---|---|---| |Other||| |**Structure, Governance and Management**||| |Description of charity’s trusts:||| |Type of governing document|Para 1.25|Trust deed| |How is the charity
constituted?|Para 1.25|Constitution of a Charitable Incorporated
Organisation whose only voting members
are its charity trustees.
('Foundation' model constitution)| ## **Structure, Governance and Management** ||Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The trust is managed by a committee of up
to 12 trustees who are appointed at the
Annual General Meeting (AGM), of the
charity. The charity trustees manage the
affairs of the CIO and may for that purpose
exercise all the powers of the CIO.
There must be at least three charity
trustees. If the number falls below this
minimum, the remaining trustee or trustees
may act only to call a meeting of the charity
trustees or appoint a new charity trustee.
During any one year the charity trustees
may appoint additional trustees up to a
maximum number of 12. The charity
trustees may not appoint any charity trustee
if as a result the number of charity trustees
would exceed the maximum.
All trustees will stand down at the next
Annual General Meeting (AGM).
Every trustee shall be appointed for a term
of one year.
In selecting individuals for appointment as
charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|We work closely with the PCC and have
representatives of the PCC as a trustee.| |---|---|---| |Other||| ## **Reference and Administrative details** |Charityname|Friends of GarwayChurch| |---|---| |Other name the charityuses|FOGC| |Registered charitynumber|1187572| |Charity’s principal address|Cae-Duff,
Garway Common,
Garway,
Hereford
HR2 8RF| ||| ## **Names of the charity trustees who manage the charity as at 01/03/24** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---| |Martin Thomas|Chair||| |Lynn Patricia Osborne|Secretary||| |Nigel William Deeley|PCC Representative||| |Pearl Irene Beach|Treasurer||| |Tracy Somerville|Church Warden||| |Susan Caroline Thomas|||| |Brian Thomas|||| |Lesley Vera Whistance|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees report above.** ## **Signed on behalf of the charity’s trustees.** X Martin John Thomas Full name Dr Martin John Thomas Date 0310412024 ## **- Friends of Garway Church Accounts** The Account up to 30th April 2023. For Annual return period 01/05/2022 to 30/04/2023 Opening Balance 01/5/22 £2680.39 INCOME Membership £345.00 Donations £1600.12 Tours and Teas £838.00 Grant £2000.00 ------------Total £4783.12 Tours and Teas £134.46 Picture Framing £50.00 Domain Name £19.18 Hall Hire £58.00 Signs £28.88 -----------Total £290.52 Balance Brought Forward £2680.39 Balance 1/05/22 to 30/4/23 £4492.60 ________ Balance as of 30[th] April 2023 £7172.99 ## EXPENDITURE Prepared by Mrs P Beach – Treasurer Date 2[nd] February 2024 Signature …....................................................... Approved by Mr M Thomas – Chair Signature ….......................................................