Trustees’ Annual Report for the period
From 24/01/2020 Period start date To 30/04/2021 Period end date
Charity name: Friends of Garway Church
Charity registration number: 1187572
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Purposes of the CIO are, to help restore, conserve, maintain and improve the fabric, furnishings and fittings of the Parish Church of St Michael’s Garway in the Diocese of Hereford and to: (i) Support the upkeep of the building, monuments, stained glass, ornaments and chattels both in the church and its grounds; (ii) Foster public interest in the building and its grounds. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We have conducted fund-raising activities to help conserve and improve the church and its grounds. We have carried out small repairs to the church roof and guttering. We purchased and installed road signs to encourage more visitors by advertising the church's historical interest and have carried out a number of guided tours. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm that the trustees have regard to the guidance issued by the Charities Commission on public benefit as stated in our CIO |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Not applicable Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | General maintenance of the church and its grounds, fund raising and general support of the PCC |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Friends of Garway Church working with the PCC and the Diocese, are involved in the inspection and assessment of the need for essential repairs and applying for grants to cover the cost of such repairs and the long term maintenance of the Church. The Quinquennial Inspection Report, in 2018 identified a number of areas of repair to the Church and the adjoining Tower. A further inspection was carried out in March 2020, to identify the more immediate and essential repairs primarily to the Tower roof and stonework. Repairs have been carried out, to a valley Gutter on the Nave roof and to a couple of slates on the vestry roof. A small section of Cast Iron guttering was also replaced. Repairs to the Tower roof and walls will require the erection of extensive scaffolding, which together with materials and labour are estimated to cost approximately £25,000. The Friends of Garway Church are currently working with the Diocesan Advisory Committee (DAC) Secretary, and have made a faculty application to facilitate applying for grants to carry out the work. |
Additional information (optional) You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The FOGC current financial position is a credit of £1876.66 See the attached Financial review for details. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We maintain a credit balance to cover any unexpected or planned expenditure |
| Amount of reserves held | Para 1.22 | As shown above |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our principal sources of income are: 1. Membership fees 2. Donations 3. Future grants |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The most significant event affecting FOGC financial position has been Covid 19 and the restrictions imposed by the pandemic. This has led to the loss of income from guided tours, membership numbers and other fund raising activities. With the lifting of current restrictions we have been actively advertising the charities work and have received a number of requests from organisations wishing to visit the church and to be given guided tours. We are also actively working on future fund raising activities and events in the church and are pursuing grant applications for essential repairs. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees. ('Foundation'model constitution) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The trust is managed by a committee of 12 trustees who were appointed at the Annual General Meeting (AGM), of the charity. The charity trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. (a)There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees or appoint a new charity trustee. (b) During any one year the charity trustees may appoint additional trustees up to a maximum number of 12. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum. (c) All trustees will stand down at the next Annual General Meeting (AGM). (1) Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. (2) Every trustee shall be appointed for a term of one year. (3) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | We work closely with the PCC and have a representative of the PCC as a trustee. |
| Other |
Reference and Administrative details
| Charity name | Friends of Garway Church |
|---|---|
| Other name the charity uses | FOGC |
| Registered charity number | 1187572 |
| Charity’s principal address | 16 Fairview Garway Hereford HR2 8RG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Lynn Patricia Osborne | Secretary | |||
| Susan Caroline Thomas | ||||
| Nigel William Deeley | PCC Representative | |||
| Margaret Tucker | ||||
| Malcolm Howard | Chair | |||
| Joan Morton Thomas | Vice Chair | |||
| Carla Bailey | ||||
| LesleyVera Whistance | ||||
| Pearl Irene Beach | Treasurer | |||
| Kate Elisabeth Heath | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
| oql]o ]leqoq uo peu6;g | soslsnJls,l[1ueqc | |
|---|---|---|
| (s)arnleuErg | Y.:fv,l,",A-r-nr.1.y | l"t"vk"Ll)101. |
| (s)eueu11n3 | pJe^oHr.ulocleu|s'uloqruoyoylsLoT | |
| 'fue1arceg 6e)uorlrso4 | r!eqc | Jrel,lcocrn |
| (c1a'r1eq3 | ||
| oleo | -c;zazvuVz |