Trustees’ Annual Report for the period
From 1[st] July 2023 (Period start date) To 30[th] June 2024 (Period end date) Charity name: Harpenden Rovers Youth Football Cub
Charity registration number: 1187501
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance amateur sport for the public benefit by organising, providing or assisting in the organisation or provision of facilities which will enable boys and girls up to 18 years of age resident in Harpenden and the surrounding area (‘the area of benefit’) to play association football, ensuring that due attention is given to the physical, personal and educational development of such boys and girls, and to the development and occupation of their minds; |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The club provides young people with football coaching by qualified coaches, along with providing access to the facilities to enable this to happen. This service enables young people to develop physically and as people through team based sport. The club has no employees, with all coaching and administrative activities undertaken by volunteers. The club also offers signposting and financial support itself to ensure financial situation is not a barrier to taking part. The club enables its members to take part in either competitive or friendly fixtures depending on the year group or squad. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes. Given the size/revenue of Harpenden Rovers Youth FC, a summary such as above is felt to be sufficient. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policyongrant making | Para 1.38 | The charity does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | The charity does not carry out social investment activities. |
| Contribution made by volunteers |
Para 1.38 | All activities undertaken by the charity are completed by volunteers. The largest percentage of volunteer time is spent on coaching or training sessions and supporting players at competitive fixtures or festivals, but other volunteers support in back office functions such as membership administration, facility booking etc etc. Furthermore, all coaches must be qualified in coaching, first aid, and safeguarding children. For each coach this adds another 7-8 hours. As a rough estimate, the club benefitted from somewhere between7,000 and 8,000 volunteer hours across the year. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Harpenden Rovers Youth FC has delivered literally thousands of hours of football to over 200 young people in the charity’s FY 2023-24. Originally formed with just a handful of young people as it’s players, and only for training and friendly fixtures the club is now a mature organisation, with around 65 adults involved in its operation. These adults enable the club to deliver on it’s charitable aims as laid out in the constitution (and shown at the top of this document). The club has expanded by around 30% compared to the previous year, and achieved FA accreditation. This marked a significant milestone in the evolution of the club, and meant we were able to enter a number of teams into local competitive leagues. This enables our players to experience playing at different locations, and different levels of teams. |
The benefits of any form of sport are well known, and add to that the further benefit of being a member of a team sport, there is no doubt that these young people have been able to develop their skills at football, but also as individuals in a team environment. The costs to players/parents have been kept at a level the club believes is affordable, and feels it represents great value when compared to other similar offerings in the area. The club places significant emphasis on the ethos of trying hard, and that winning or losing is less important than the attitude that has been demonstrated in the game. The club believes the ability to lose gracefully is as important as winning graciously.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The club ended the year with a positive bank balance, and an increase in the cash at hand. Whilst the bank balance at the end of the financial year is around £12,500 this includes a significant amount of revenues collected in for the following year. The surplus from the years activities is calculated at just over £4,400, which will be used toward building the reserves of the club to allow for unforeseen events (e.g. unexpected changes in pitch hire, lower than expected membership numbers etc etc). |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Harpenden Rovers Youth FC reserves policy consider the club's short-term and long-term ambitions, as well as risks to income and expenditure. Accordingly, the intent is to build up a buffer of around 20% of annual costs to allow for unforeseen expenses, or lower than forecast receipts. |
| Amount of reserves held | Para 1.22 | £12,518. |
| Reasons for holding zero reserves |
Para 1.22 | n.a. |
| Details of fund materially in deficit |
Para 1.24 | n.a. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The club is fully funded for this financial year. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal sources of funds are membership fees, grants and donations, gift aid on donations, sponsorships, and any surplus on operations and activities through the year. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The club is governed by its constitution, as on file with the Charities Commission. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | unincorporated charitable association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at an AGM or SGM. The club default is that chair, vice-chair, treasurer and secretary are trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Harpenden Rovers Youth Football Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1187501 |
| Charity’s principal address | 8 Churchfield, Harpenden AL5 1LL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| JeremyFinch | Chair | |||
| Stuart Turner | Secretary | |||
| Naomi Rigby | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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| Harpenden Rovers Youth Football Club |
Harpenden Rovers Youth Football Club |
Harpenden Rovers Youth Football Club |
1187501 | |
|---|---|---|---|---|
| Receipts andpayments accounts | ||||
| For the period from |
1-Jul-23 | To | 30-Jun-24 | |
| Section A Receipts and payments | ||||
| A1 Receipts 2023 / 2024 season subs 16,864 2024 / 2025 season subs 8,104 Astro trainingsubs 5,014 Cash donations 4,670 Boot swapincome 105 Gift aid from HMRC 4,707 Interest income 14 39,478 - - Sub total - Total receipts 39,478 A3 Payments KWSgrasspitch hire 2,600 Roundwood & STAGs Astro hire 1,096 KWS Astro hire 3,075 FA accreditation 634 FA trainingcourses for coaches 3,250 DBS checks 340 Coacheskit 1,687 Refereefees 1,895 Insurance 410 Kit 8,019 End ofseasonevent 2,079 Gifts-Christmas,Easter,medals, certificates 890 Financefees 60 Pitcherofees 951 Sub total 26,986 Equipment 6,030 - Sub total 6,030 Total payments 33,016 Net of receipts/(payments) 6,462 A5 Transfers between funds - A6 Cash funds last year end 6,056 Cash funds this year end 12,518 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
|
| - - - - - - - |
16,864 | |||
| 8,104 | ||||
| 5,014 | ||||
| 4,670 | ||||
| 105 | ||||
| 4,707 | ||||
| 14 | ||||
| 39,478 | ||||
| - - - |
- | |||
| - | ||||
| - | ||||
| - | 39,478 | |||
| - - - - - - - - - - - - - - - |
2,600 | |||
| 1,096 | ||||
| 3,075 | ||||
| 634 | ||||
| 3,250 | ||||
| 340 | ||||
| 1,687 | ||||
| 1,895 | ||||
| 410 | ||||
| 8,019 | ||||
| 2,079 | ||||
| 890 | ||||
| 60 | ||||
| 951 | ||||
| 26,986 | ||||
| - - - |
6,030 | |||
| - | ||||
| 6,030 | ||||
| - | 33,016 | |||
| - | - - - - |
6,462 | ||
| - | - | |||
| - | 6,056 | |||
| - | 12,518 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details CAF account 00036241 Details Details Details Equipment (assume 50% depreciation) Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 12,518 - - - - - 12,518 - OK OK to nearest £ to nearest £ 0 - Cost (optional) - - Cost (optional) Unrestricted 6,030 - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Restricted funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Restricted funds |
|||
| - | |||
| Cost (optional) | |||
| - | |||
| Cost (optional) | |||
| 6,030 | |||
| - | |||
| Amount due (optional) |
|||
| - | |||
| - |
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CC16a
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Last year
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to the nearest £
-
-
-
-
-
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Endowment
funds
to nearest £
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-
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-
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OK
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Endowment funds to nearest £
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Current value (optional) -
Current value (optional) 3,015 -
When due (optional)
Date of approval
Independent examiner’s report to the trustees of Harpenden Rovers Youth Football Club
I report to the trustees on my examina�on of the accounts of Harpenden Rovers Youth Football Club (the Trust) for the year ended 30 June 2024.
Responsibili�es and basis of report
As the charity trustees of the Trust you are responsible for the prepara�on of the accounts in accordance with the requirements of the Chari�es Act 2011 (‘the Act’).
I report in respect of my examina�on of the Trust’s accounts carried out under sec�on 145 of the 2011 Act and in carrying out my examina�on I have followed all the applicable Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the Act.
Independent examiner’s statement
connec�on with the examina�on giving me cause to believe that in any material respect:
-
accoun�ng records were not kept in respect of the Trust as required by sec�on 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Chari�es (Accounts and Reports) Regula�ons 2008 other than any requirement that the accounts give a ‘true and fair view which is not a ma�er considered as part of an independent examina�on.
I have no concerns and have come across no other ma�ers in connec�on with the examina�on to which a�en�on should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Simon Helps FCA
Date: 24 February 2025