## **Trustees’ Annual Report for the period** **From 1[st] July 2023 (Period start date) To 30[th] June 2024 (Period end date) Charity name: Harpenden Rovers Youth Football Cub** ## **Charity registration number: 1187501** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance amateur sport for the public
benefit by organising, providing or assisting
in the organisation or provision of facilities
which will enable boys and girls up to 18
years of age resident in Harpenden and the
surrounding area (‘the area of benefit’) to
play association football, ensuring that due
attention is given to the physical, personal
and educational development of such boys
and girls, and to the development and
occupation of their minds;| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The club provides young people with
football coaching by qualified coaches,
along with providing access to the facilities
to enable this to happen. This service
enables young people to develop physically
and as people through team based sport.
The club has no employees, with all
coaching and administrative activities
undertaken by volunteers. The club also
offers signposting and financial support
itself to ensure financial situation is not a
barrier to taking part.
The club enables its members to take part
in either competitive or friendly fixtures
depending on the year group or squad.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes. Given the size/revenue of Harpenden
Rovers Youth FC, a summary such as
above is felt to be sufficient.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policyongrant making|Para 1.38|The charity does not make grants.| |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|The charity does not carry out social
investment activities.| |Contribution made by
volunteers|Para 1.38|All activities undertaken by the charity are
completed by volunteers. The largest
percentage of volunteer time is spent on
coaching or training sessions and
supporting players at competitive fixtures or
festivals, but other volunteers support in
back office functions such as membership
administration, facility booking etc etc.
Furthermore, all coaches must be qualified
in coaching, first aid, and safeguarding
children. For each coach this adds another
7-8 hours.
As a rough estimate, the club benefitted
from somewhere between**7,000 and 8,000**
volunteer hours across the year.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Harpenden Rovers Youth FC has**
**delivered literally thousands of hours of**
**football to over 200 young people in the**
**charity’s FY 2023-24.**
**Originally formed with just a handful of**
**young people as it’s players, and only**
**for training and friendly fixtures the club**
**is now a mature organisation, with**
**around 65 adults involved in its**
**operation. These adults enable the club**
**to deliver on it’s charitable aims as laid**
**out in the constitution (and shown at the**
**top of this document).**
**The club has expanded by around 30%**
**compared to the previous year, and**
**achieved FA accreditation. This marked**
**a significant milestone in the evolution**
**of the club, and meant we were able to**
**enter a number of teams into local**
**competitive leagues. This enables our**
**players to experience playing at**
**different locations, and different levels**
**of teams.**| **The benefits of any form of sport are well known, and add to that the further benefit of being a member of a team sport, there is no doubt that these young people have been able to develop their skills at football, but also as individuals in a team environment. The costs to players/parents have been kept at a level the club believes is affordable, and feels it represents great value when compared to other similar offerings in the area. The club places significant emphasis on the ethos of trying hard, and that winning or losing is less important than the attitude that has been demonstrated in the game. The club believes the ability to lose gracefully is as important as winning graciously.** **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The club ended the year with a positive**
**bank balance, and an increase in the**
**cash at hand.**
**Whilst the bank balance at the end of**
**the financial year is around £12,500 this**
**includes a significant amount of**
**revenues collected in for the following**
**year.**
**The surplus from the years activities is**
**calculated at just over £4,400, which will**
**be used toward building the reserves of**
**the club to allow for unforeseen events**
**(e.g. unexpected changes in pitch hire,**
**lower than expected membership**
**numbers etc etc).**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Harpenden Rovers Youth FC**
**reserves policy consider the club's**
**short-term and long-term ambitions, as**
**well as risks to income and expenditure.**
**Accordingly, the intent is to build up a**
**buffer of around 20% of annual costs to**
**allow for unforeseen expenses, or lower**
**than forecast receipts.**| |Amount of reserves held|Para 1.22|**£12,518.**| |Reasons for holding zero
reserves|Para 1.22|**n.a.**| |Details of fund materially in
deficit|Para 1.24|**n.a.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The club is fully funded for this financial**
**year.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Principal sources of funds are**
**membership fees, grants and donations,**
**gift aid on donations, sponsorships, and**
**any surplus on operations and activities**
**through the year.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |||| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The club is governed by its constitution,**
**as on file with the Charities**
**Commission.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**unincorporated charitable association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected at an AGM or SGM.**
**The club default is that chair, vice-chair,**
**treasurer and secretary are trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Harpenden Rovers Youth Football Club| |---|---| |Other name the charity uses|| |Registered charity number|1187501| |Charity’s principal address|8 Churchfield,
Harpenden
AL5 1LL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JeremyFinch|Chair||| ||Stuart Turner|Secretary||| ||Naomi Rigby|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declaratlon8 Tho trusto•8 doclare that they have approved the trustO88' report abov& Slgnod on b•haif of the ¢harfty'8 tru¥te 8lgnatur81•) Full name(g) Po•ltlon (eg Secfotary, Chalr, et¢) y V¥lllia Matthew Fin tuart w￿￿taM Tumer Chdr ||**Harpenden Rovers Youth Football Club**
|**Harpenden Rovers Youth Football Club**
|**Harpenden Rovers Youth Football Club**
|**1187501**| |---|---|---|---|---| ||**Receipts andpayments accounts**|||| ||**For the period**
**from**|1-Jul-23|**To**|30-Jun-24| |||||| |**Section A Receipts and payments**||||| |**A1 Receipts**
2023 / 2024 season subs
**16,864**
2024 / 2025 season subs
**8,104**
Astro trainingsubs
**5,014**
Cash donations
**4,670**
Boot swapincome
**105**
Gift aid from HMRC
**4,707**
Interest income
**14**
**39,478**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 39,478**
**A3 Payments**
KWSgrasspitch hire
**2,600**
Roundwood & STAGs Astro hire
**1,096**
KWS Astro hire
**3,075**
FA accreditation
**634**
FA trainingcourses for coaches
**3,250**
DBS checks
**340**
Coacheskit
**1,687**
Refereefees
**1,895**
Insurance
**410**
Kit
**8,019**
End ofseasonevent
**2,079**
Gifts-Christmas,Easter,medals, certificates
**890**
Financefees
**60**
Pitcherofees
**951**
**_Sub total_**
**26,986**
Equipment
**6,030**
**-**
**_Sub total_ 6,030**
**_Total payments_ 33,016**
**_Net of receipts/(payments)_ 6,462**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**6,056**
**_Cash funds this year end_ 12,518**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales, (see**
**table).**
**A4 Asset and investment purchases,**
**(see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**|**16,864**| |||||**8,104**| |||||**5,014**| |||||**4,670**| |||||**105**| |||||**4,707**| |||||**14**| |||||**39,478**| |||||| ||||**-**
**-**
**-**|**-**| |||||**-**| |||||**-**| |||||| ||||**-**|**39,478**| |||||| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2,600**| |||||**1,096**| |||||**3,075**| |||||**634**| |||||**3,250**| |||||**340**| |||||**1,687**| |||||**1,895**| |||||**410**| |||||**8,019**| |||||**2,079**| |||||**890**| |||||**60**| |||||**951**| |||||**26,986**| |||||| ||||**-**
**-**
**-**|**6,030**| |||||**-**| |||||**6,030**| |||||| ||||**-**|**33,016**| |||||| |||**-**|**-**
**-**
**-**
**-**|**6,462**| |||**-**||**-**| |||**-**||**6,056**| |||**-**||**12,518**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the charity’s**
**own use**
Signed by one or two trustees on behalf of all
the trustees|**Details**
CAF account 00036241
**Details**
**Details**
**Details**
Equipment (assume 50% depreciation)
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**12,518**
**-**
**-**
**-**
**-**
**-**
**12,518**
**-**
OK
OK
**to nearest £**
**to nearest £**
**0**
**-**
**Cost (optional)**
**-**
**-**
**Cost (optional)**
Unrestricted
**6,030**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Restricted**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Restricted**
**funds**| ||||**-**| ||||**Cost (optional)**| ||||**-**| ||||**Cost (optional)**| ||||**6,030**| ||||**-**| ||||**Amount due**
**(optional)**| ||||**-**| ||||**-**| **----- Start of picture text -----**
CC16a
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Last year
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## **to the nearest £** **-** **-** **-** **-** **-** **----- Start of picture text -----**
Endowment
funds
to nearest £
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-
-
-
-
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OK
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**Endowment funds to nearest £** **----- Start of picture text -----**
-
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**Current value (optional) -** **Current value (optional) 3,015 -** **When due (optional)** Date of approval ## Independent examiner’s report to the trustees of Harpenden Rovers Youth Football Club I report to the trustees on my examina�on of the accounts of Harpenden Rovers Youth Football Club (the Trust) for the year ended 30 June 2024. Responsibili�es and basis of report As the charity trustees of the Trust you are responsible for the prepara�on of the accounts in accordance with the requirements of the Chari�es Act 2011 (‘the Act’). I report in respect of my examina�on of the Trust’s accounts carried out under sec�on 145 of the 2011 Act and in carrying out my examina�on I have followed all the applicable Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the Act. Independent examiner’s statement connec�on with the examina�on giving me cause to believe that in any material respect: 1. accoun�ng records were not kept in respect of the Trust as required by sec�on 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Chari�es (Accounts and Reports) Regula�ons 2008 other than any requirement that the accounts give a ‘true and fair view which is not a ma�er considered as part of an independent examina�on. I have no concerns and have come across no other ma�ers in connec�on with the examina�on to which a�en�on should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Simon Helps FCA Date: 24 February 2025