2025-03-31-accounts

Trustees’ Annual Report for the period

From 01 April 2024 To 31 March 2025

Charity name: Holwell Village Hall

Charity registration number: 1187369

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To benefit the residents of the Parish of Holwell in the County of Dorset and its immediate vicinity, without distinction of sex, sexual orientation, race or of political, religious or other opinions by promoting physical and mental training, recreation and social moral and intellectual development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Hire of village hall premises for table tennis classes. Holding events such as coffee mornings, harvest suppers, quiz nights, film showings, village walks, and other community events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by volunteers Para 1.38

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity has continued to focus on its role as the principal community hub, taking on new responsibilities including planning the village’s annual fete in conjunction with the parochial church council. The success of previous events such as last year’s inaugural Bonfire Night celebration has been repeated, attracting more village and local residents and helping to engender a positive community spirit.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Fundraising events continued to help with upgrading the village hall through the acquisition of a new kitchen unit.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As at 31 March 2025, the charity’s financial position was sound.
Statement explaining the policy for holding reserves statingwhytheyare held	Para 1.22	At the end of the charity’s financial year to March 2025, £2,500 remained designated as funds held in reserve.
Amount of reserves held	Para 1.22	£2,500
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	(1) Appointed charity trustees (a) Apart from the first charity trustees and the Nominated Trustees, up to four trustees may be appointed for a term of not more than 4 (four) years by a resolution passed at a properly convened public meeting of the charity trustees. (b) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. (2) Nominated Trustees (a) Each of the following organisations (“the appointing body”) may appoint one charity trustee: The Parochial Church Council The Committee of the Women’s Institute The Parish Council The Trustees of Holwell Nursery School Holwell Short Mat Bowls Clubs Holwell Youth Club Holwell Table Tennis Club (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. (c) Each appointment must be for a term not exceeding five years. (d) The appointment will be effective from the later of: (i) the date of the vacancy; and (ii) the date on which the charity trustees or their secretary or clerk are informed of the appointment. (e) The person appointed need not be a member of the appointing body. (f) A trustee appointed by the appointing body has the same duty under clause 9(1) as the other charity trustees to act in the way he or she decides in good faith would be most likely to further the purposes of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Holwell Village Hall
Other name the charityuses	N/A
Registered charitynumber	1187369
Charity’s principal address	Holwell Village Hall Holwell Sherborne Dorset DT9 5LL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Elizabeth Wilton	Secretary Treasurer	01/04/2024 to 16/08/2024
	Jane Goodfellow	Booking Officer		Holwell Parochial Church Council
	Sally-Anne Holt			Holwell Parish Council
	David Maidment
	Christopher Hill
	Johanna Maidment	Treasurer	16/08/2024 to 31/03/2025

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure Reason for non-disclosure of key personnel details N/A

Other optional information

Declarations The trustses dKlaro that they have approved tho trustsès, report abovo. Slgned on behalf of the charlty's trustees Signaturels) Full namds) Po$hlon leg Secretary, Chalr, etc) Elizabeth Anne Wilton Chair Date 21 October 2025

Charity Name No (if any) Holwell Village Hall 1187369 Receipts and payments accounts CC16a

For the period from	01/04/2024 Period start date	To	31/03/2025 Period end date

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 2 081 7 194 - - 510 - - - 1 027 10 812 - - - 10 812 6 167 4 371 - - 80 - - - 10 618	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 2 081 7 194 - - 510 - - - 1 027 10 812 - - - 10 812 6 167 4 371 - - 80 - - - 10 618	Last year to the nearest £
Hire of village hall	2 081				1 799
Fundraisingevents	7 194				10 520
100 Club membershipfees	-				52
Donations towards new hall	-				-
Donationsgeneral	510				1 062
Dorset Councilgrant	-				-
Insurance claim	-				-
Gift Aid recovered	-				949
Bank interest	1 027				1 197
Sub total(Gross income for AR)	10 812				15 579
A2 Asset and investment sales, (see table).
N/A	-				-
	-				-
Sub total	-				-
Total receipts A3 Payments
					15 579
Runningcost of hall	6 167	-	-	6 167	5 872
Fundraisingcosts	4 371	-	-	4 371	7 359
100Club	-	-	-	-	478
Legal fees	-	-	-	-	-
Bank charges	80	-	-	80	133
Upgrade lightingand electrical fixtures	-	-	-	-	-
Upgrade insulation	-	-	-	-	-
Install CCTV and alarm system	-	-	-	-	-
**Sub total **	10 618	-	-	10 618	13 842

A4 Asset and investment
purchases, (see table)
New kitchen and associated
costs	13 612		-			-		13 612		3 078
**Sub total **	13 612		-			-		13 612		3 078
Total payments	24 230		-			-		24 230		16 920
Net of receipts/(payments)	- 13 418		-			-		- 13 418		- 1 341
A5 Transfers between funds	-		-		-			-		-
A6 Cash funds last year end	-		-		-			-		-
Cash funds this year end	- 13 418		-			-		- 13 418		- 1 341

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds CCXX R1 accounts (SS)	Cash at bank Details 1	Unrestricted funds to nearest £ 41 982 -	Restricted funds to nearest £ - -	Endowment funds to nearest £
	Cash at bank	41 982	-	-
	1	-	-	-

Total ea$h funds 41 982 nKsll Unrèstiicted funds to ne4re$t£ Restricted funds to nearest£ Endowment funds Details NIA Fund to whl¢h asset belon Details NIA Cost loptionall ¢urr•ntV41u• onal Fund to whkh 41￿1 btlon 22524 Curtertvalut nal Detai15 Prem￿85 B4 Assets retained for tho charity's own use Equpment 2776 1733 New kitchen unit 13094 Fund to wblch Amo¥ntd¥• lional w￿*) tiona Details NIA 86 Liabilities zaaa Signed by one or twstee5 on behalf of the srustees Signature int Nam& Date of roval Elizabeth 21110r2025 CCXX R2 a¢¢ounts ISSI

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examin•rfs Report Report to the trusteesl members of HOLWELL VILLAGE HALL On accounts for the year ended 3110312025 1187369 Set out on pages I report to the trustees on my examination of the accounts of the above charity {Ihe Trust") for the year ended 3110312025. Re$ponsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the 8ccounts in accordance with the requirements of the Charities Act 2011 {'Ihe Act"). I report in respect of my examination of the Trust's accounts ￿rrIed out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llb) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in a￿ordanCe with section 130 of the Act or the accounts do not accord with the accounling records Independent examinerfs statement I have no COn￿mS and have come a¢yoss no other matters in connection wtth the examination to which attention should be drawn in order to enable proper understanding of the accounls to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: KO Name: Relevant professional qualificatlon(s) or body (rf any)- Address: JL) IER October 2018

Sectlon B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief delails of any items that the examiner wishes to disclose. IER October 2018