## **Trustees’ Annual Report for the period** **From 01 April 2024 To 31 March 2025** ## **Charity name: Holwell Village Hall** ## **Charity registration number: 1187369** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To benefit the residents of the Parish of
Holwell in the County of Dorset and its
immediate vicinity, without distinction of sex,
sexual orientation, race or of political, religious
or other opinions by promoting physical and
mental training, recreation and social moral
and intellectual development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Hire of village hall premises for table tennis
classes. Holding events such as coffee
mornings, harvest suppers, quiz nights, film
showings, village walks, and other community
events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by volunteers Para 1.38 Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has continued to focus on its role
as the principal community hub, taking on new
responsibilities including planning the village’s
annual fete in conjunction with the parochial
church council.
The success of previous events such as last
year’s inaugural Bonfire Night celebration has
been repeated, attracting more village and
local residents and helping to engender a
positive community spirit.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising events continued to help with
upgrading the village hall through the
acquisition of a new kitchen unit.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As at 31 March 2025, the charity’s financial
position was sound.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|At the end of the charity’s financial year to
March 2025, £2,500 remained designated as
funds held in reserve.| |Amount of reserves held|Para 1.22|£2,500| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|CIO constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(1) Appointed charity trustees
(a) Apart from the first charity trustees and the
Nominated Trustees, up to four trustees may
be appointed for a term of not more than 4
(four) years by a resolution passed at a
properly convened public meeting of the
charity trustees.
(b) In selecting individuals for appointment as
appointed charity trustees, the charity trustees
must have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
(2)
Nominated Trustees
(a)
Each of the following organisations
(“the appointing body”) may appoint one
charity trustee:
The Parochial Church Council
The Committee of the Women’s Institute
The Parish Council
The Trustees of Holwell Nursery School
Holwell Short Mat Bowls Clubs
Holwell Youth Club
Holwell Table Tennis Club
(b)
Any appointment must be made at a
meeting held according to the ordinary
practice of the appointing body.
(c)
Each appointment must be for a term
not exceeding five years.
(d)
The appointment will be effective from
the later of:
(i)
the date of the vacancy; and
(ii)
the date on which the charity trustees
or their secretary or clerk are informed of the
appointment.
(e)
The person appointed need not be a
member of the appointing body.
(f)
A trustee appointed by the appointing
body has the same duty under clause 9(1) as
the other charity trustees to act in the way he
or she decides in good faith would be most
likely to further the purposes of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Holwell Village Hall| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1187369| |Charity’s principal address|Holwell Village Hall
Holwell
Sherborne
Dorset DT9 5LL| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Elizabeth Wilton|Secretary
Treasurer|01/04/2024 to 16/08/2024|| ||Jane Goodfellow|Booking Officer||Holwell Parochial Church
Council| ||Sally-Anne Holt|||Holwell Parish Council| ||David Maidment|||| ||Christopher Hill|||| ||Johanna Maidment|Treasurer|16/08/2024 to 31/03/2025|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| |**Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**||| ## **Other optional information** Declarations The trustses dKlaro that they have approved tho trustsès, report abovo. Slgned on behalf of the charlty's trustees Signaturels) Full namds) Po$hlon leg Secretary, Chalr, etc) Elizabeth Anne Wilton Chair Date 21 October 2025 **Charity Name No (if any) Holwell Village Hall 1187369 Receipts and payments accounts CC16a** |**For the period**
**from**|01/04/2024
Period start date|**To**|31/03/2025
Period end date| |---|---|---|---| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**2 081**
**7 194**
**-**
**-**
**510**
**-**
**-**
**-**
**1 027**
**10 812**
**-**
**-**
**-**
**10 812**
**6 167**
**4 371**
**-**
**-**
**80**
**-**
**-**
**-**
**10 618**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2 081**
**7 194**
**-**
**-**
**510**
**-**
**-**
**-**
**1 027**
**10 812**
**-**
**-**
**-**
**10 812**
**6 167**
**4 371**
**-**
**-**
**80**
**-**
**-**
**-**
**10 618**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Hire of village hall|**2 081**||||**1 799**| |Fundraisingevents|**7 194**||||**10 520**| |100 Club membershipfees|**-**||||**52**| |Donations towards new hall|**-**||||**-**| |Donationsgeneral|**510**||||**1 062**| |Dorset Councilgrant|**-**||||**-**| |Insurance claim|**-**||||**-**| |Gift Aid recovered|**-**||||**949**| |Bank interest|**1 027**||||**1 197**| |**_Sub total_**_(Gross income for_
_AR)_|**10 812**||||**15 579**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| |**N/A**|**-**||||**-**| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**15 579**| ||||||| |Runningcost of hall|**6 167**|**-**|**-**|**6 167**|**5 872**| |Fundraisingcosts|**4 371**|**-**|**-**|**4 371**|**7 359**| |100Club|**-**|**-**|**-**|**-**|**478**| |Legal fees|**-**|**-**|**-**|**-**|**-**| |Bank charges|**80**|**-**|**-**|**80**|**133**| |Upgrade lightingand electrical fixtures|**-**|**-**|**-**|**-**|**-**| |Upgrade insulation|**-**|**-**|**-**|**-**|**-**| |Install CCTV and alarm system|**-**|**-**|**-**|**-**|**-**| |**_Sub total_ **|**10 618**|**-**|**-**|**10 618**|**13 842**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| |**New kitchen and associated**||||||||||| |**costs**|**13 612**||**-**|||**-**||**13 612**||**3 078**| |**_Sub total_ **|**13 612**||**-**|||**-**||**13 612**||**3 078**| |||||||||||| |**_Total payments_**|**24 230**||**-**|||**-**||**24 230**||**16 920**| |**_Net of receipts/(payments)_**|**- 13 418**||**-**|||**-**||**- 13 418**||**- 1 341**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**-**||**-**||**-**|||**-**||**-**| |**_Cash funds this year end_**|**- 13 418**||**-**|||**-**||**- 13 418**||**- 1 341**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|Cash at bank
**Details**
1|**Unrestricted**
**funds**
**to nearest £**
**41 982**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| ||Cash at bank|**41 982**|**-**|**-**| ||1|**-**|**-**|**-**| Total ea$h funds 41 982 nKsll Unrèstiicted funds to ne4re$t£ Restricted funds to nearest£ Endowment funds Details NIA Fund to whl¢h asset belon Details NIA Cost loptionall ¢urr•ntV41u• onal Fund to whkh 41￿1 btlon 22524 Curtertvalut nal Detai15 Prem￿85 B4 Assets retained for tho charity's own use Equpment 2776 1733 New kitchen unit 13094 Fund to wblch Amo¥ntd¥• lional w￿*) tiona Details NIA 86 Liabilities zaaa Signed by one or twstee5 on behalf of the srustees Signature int Nam& Date of roval Elizabeth 21110r2025 CCXX R2 a¢¢ounts ISSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examin•rfs Report Report to the trusteesl members of HOLWELL VILLAGE HALL On accounts for the year ended 3110312025 1187369 Set out on pages I report to the trustees on my examination of the accounts of the above charity {Ihe Trust") for the year ended 3110312025. Re$ponsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the 8ccounts in accordance with the requirements of the Charities Act 2011 {'Ihe Act"). I report in respect of my examination of the Trust's accounts ￿rrIed out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llb) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in a￿ordanCe with section 130 of the Act or the accounts do not accord with the accounling records Independent examinerfs statement I have no COn￿mS and have come a¢yoss no other matters in connection wtth the examination to which attention should be drawn in order to enable proper understanding of the accounls to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: KO Name: Relevant professional qualificatlon(s) or body (rf any)- Address: JL) IER October 2018 Sectlon B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief delails of any items that the examiner wishes to disclose. IER October 2018