2024-03-31-accounts - Holwell Village Hall

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Trustees’ Annual Report for the period

From 01 April 2023 To 31 March 2024

Charity name: Holwell Village Hall

Charity registration number: 1187369

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To benefit the residents of the Parish of Holwell in the County of Dorset and its immediate vicinity, without distinction of sex, sexual orientation, race or of political, religious or other opinions by promoting physical and mental training, recreation and social moral and intellectual development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Hire of village hall premises for dance, circuit, table tennis classes. Holding events such as coffee mornings, harvest suppers, quiz nights, film showings, village walks, and other community events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by volunteers Para 1.38

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity has continued to focus on establishing itself as the principal community hub, adding new events to its well-established community and fundraising events, in addition to special events such as the Coronation Day celebrations and the hall’s inaugural Bonfire Night. As a result, more residents who had not attended community events were attracted to the hall. Newcomers to the village were also welcomed into the community, and many hall events have been much better attended than expected.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Fundraising events were helpful in funding improvement of the facilities offered by the hall and also helped towards the target of upgrading the village hall.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As at 31 March 2024, the charity’s financial position was sound.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At the end of the charity’s financial year to March 2024, the funds held as ‘restricted funds’ were circa £40,000, reflecting permitted expenditure and reassessment of the required quantum of restricted funds. £2,500 remained designated as funds held in reserve.
Amount of reserves held	Para 1.22	£2,500
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	(1) Appointed charity trustees (a) Apart from the first charity trustees and the Nominated Trustees, up to four trustees may be appointed for a term of not more than 4 (four) years by a resolution passed at a properly convened public meeting of the charity trustees. (b) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. (2) Nominated Trustees (a) Each of the following organisations (“the appointing body”) may appoint one charity trustee: The Parochial Church Council The Committee of the Women’s Institute The Parish Council The Trustees of Holwell Nursery School Holwell Short Mat Bowls Clubs Holwell Youth Club Holwell Table Tennis Club (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. (c) Each appointment must be for a term not exceeding five years. (d) The appointment will be effective from the later of: (i) the date of the vacancy; and (ii) the date on which the charity trustees or their secretary or clerk are informed of the appointment. (e) The person appointed need not be a member of the appointing body. (f) A trustee appointed by the appointing body has the same duty under clause 9(1) as the other charity trustees to act in the way he or she decides in good faith would be most likely to further the purposes of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Holwell Village Hall
Other name the charityuses	N/A
Registered charitynumber	1187369
Charity’s principal address	Holwell Village Hall Holwell Sherborne Dorset DT9 5LL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Elizabeth Wilton	Secretary, Treasurer
Jane Goodfellow	Booking Officer	Holwell Parochial Church Council
Sally-Anne Holt		Holwell Parish Council
David Maidment
Christopher Hill

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure Reason for non-disclosure of key personnel details N/A

Other optional information

Declarations The trustees declare that they have approved the Irustoes, report above. Signed on behalf of the charity's trustees Signature(s} Full name(s) Positlon (eg Secretary, Chair, etc) Elizabeth Anne Wilton Date 16 August 2024 16 August 2024

Charity Name No (if any) Holwell Village Hall 1187369 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2023 31/03/2024

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 1,799 10,520 - - 462 - - - 1,197 13,978	Restricted funds to the nearest £ - - 52 - 600 - - 949 - 1,601	Endowment funds to the nearest £ - - - - - - - - - -	Total funds to the nearest £ 1,799 10,520 52 - 1,062 - - 949 1,197 15,579	Last year to the nearest £
Hire of village hall	1,799	-	-	1,799	1,925
Fundraisingevents	10,520	-	-	10,520	2,992
100 Club membershipfees	-	52	-	52	1,092
Donations towards new hall	-	-	-	-	4,653
Donationsgeneral	462	600	-	1,062	4,434
Dorset Councilgrant	-	-	-	-	-
Insurance claim	-	-	-	-	896
Gift Aid recovered	-	949	-	949	-
Bank interest	1,197	-	-	1,197	385
*Sub total*(Gross income for AR)	13,978	1,601	-	15,579	16,377
A2 Asset and investment sales, (see table).	- - - 13,978	- - - 1,601	- - - -	- - - 15,579
N/A	-				-
	-				-
*Sub total*	-				-
**Total receipts **
	13,978	1,601	-	15,579	16,377

A2 Asset and investment sales,
(see table).
N/A	-	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	13,978	1,601	-	15,579	16,377

A3 Payments

A3 Payments
Runningcost of hall	5,872	-	-	5,872	6,288
Fundraisingcosts	7,359	-	-	7,359	1,427
100Club	-	478	-	478	332
Legal fees	-	-	-	-	-
Bank charges	133	-	-	133	186
Upgrade lightingand electrical fixtures	-	-	-	-	2,270
Upgrade insulation	-	-	-	-	1,154
Install CCTV and alarm system	-	-	-	-	2,244
**Sub total **	13,364	478	-	13,842	13,901

A4 Asset and investment
purchases, (see table)
New kitchen and associated
costs	3,078	-		-	3,078	-
**Sub total **	3,078	-		-	3,078	-

*Total payments*	16,442	478		-	16,920	13,901
*Net of receipts/(payments)*	- 2,464	1,123		-	- 1,341	2,476
A5 Transfers between funds	-	-	-		-	-
A6 Cash funds last year end	-	-	-		-	-
*Cash funds this year end*	- 2,464	1,123		-	- 1,341	2,476

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds CCXX R1 accounts (SS)	Details Cash at bank 1	Unrestricted funds to nearest £ 14,388 -	Restricted funds to nearest £ 40,422 -	Endowment funds to nearest £
	Cash at bank	14,388	40,422	-
	1	-	-	-

Unrestricted fund$ to rare5t £ R05trf¢ted funds Endowment funds DÈtai15 WA to &rst £ to nearest £ B2 Other monetary assets Fur to whlch Jsset Cct Ic¢i(Thll eurrent v?Iug loptionall Details B3 Investment assets ¢wrerrt val lomicrfsall t4ryIcrpJ5 B4 Assets retained for the charty's own use Premises 25014 Equip1 3913 ReCreatn fiekl 1819 to wNch Ilat411ty rl8tg5 Dctalls B5 Liabilities IcptIo1> Se by one or two trustees on behaff of all the trustees Sonature Print NaTll8 Date of approval Elabeth Wtton CCXX R2 acLounts ISSI 0710812024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner'5 Report Report to the trusteesl members of HOLWELL VILLAGE HALL On ac¢ounts for the year ended 3110312024 1187369 Set out on pages I report lo the Iruslees on my examination of the accounts of Ihe above charity ('Ihe Trust") for the year ended 3110312024. Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparation basis of report of the accounts in accordance with the requirernents of the Charities Act 2011 (Yhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination_ I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualificationls} or body lif any): Address: S£4 IER October 2018