## **Trustees’ Annual Report for the period** **From 01 April 2023 To 31 March 2024** ## **Charity name: Holwell Village Hall** ## **Charity registration number: 1187369** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To benefit the residents of the Parish of
Holwell in the County of Dorset and its
immediate vicinity, without distinction of sex,
sexual orientation, race or of political, religious
or other opinions by promoting physical and
mental training, recreation and social moral
and intellectual development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Hire of village hall premises for dance, circuit,
table tennis classes. Holding events such as
coffee mornings, harvest suppers, quiz nights,
film showings, village walks, and other
community events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by volunteers Para 1.38 Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has continued to focus on
establishing itself as the principal community
hub, adding new events to its well-established
community and fundraising events, in addition
to special events such as the Coronation Day
celebrations and the hall’s inaugural Bonfire
Night.
As a result, more residents who had not
attended community events were attracted to
the hall. Newcomers to the village were also
welcomed into the community, and many hall
events have been much better attended than
expected.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising events were helpful in funding
improvement of the facilities offered by the
hall and also helped towards the target of
upgrading the village hall.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As at 31 March 2024, the charity’s financial
position was sound.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of the charity’s financial year to
March 2024, the funds held as ‘restricted
funds’ were circa £40,000, reflecting permitted
expenditure and reassessment of the required
quantum of restricted funds. £2,500 remained
designated as funds held in reserve.| |Amount of reserves held|Para 1.22|£2,500| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|CIO constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(1) Appointed charity trustees
(a) Apart from the first charity trustees and the
Nominated Trustees, up to four trustees may
be appointed for a term of not more than 4
(four) years by a resolution passed at a
properly convened public meeting of the
charity trustees.
(b) In selecting individuals for appointment as
appointed charity trustees, the charity trustees
must have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
(2)
Nominated Trustees
(a)
Each of the following organisations
(“the appointing body”) may appoint one
charity trustee:
The Parochial Church Council
The Committee of the Women’s Institute
The Parish Council
The Trustees of Holwell Nursery School
Holwell Short Mat Bowls Clubs
Holwell Youth Club
Holwell Table Tennis Club
(b)
Any appointment must be made at a
meeting held according to the ordinary
practice of the appointing body.
(c)
Each appointment must be for a term
not exceeding five years.
(d)
The appointment will be effective from
the later of:
(i)
the date of the vacancy; and
(ii)
the date on which the charity trustees
or their secretary or clerk are informed of the
appointment.
(e)
The person appointed need not be a
member of the appointing body.
(f)
A trustee appointed by the appointing
body has the same duty under clause 9(1) as
the other charity trustees to act in the way he
or she decides in good faith would be most
likely to further the purposes of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Holwell Village Hall| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1187369| |Charity’s principal address|Holwell Village Hall
Holwell
Sherborne
Dorset DT9 5LL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Elizabeth Wilton|Secretary, Treasurer||| ||Jane Goodfellow|Booking Officer||Holwell Parochial Church
Council| ||Sally-Anne Holt|||Holwell Parish Council| ||David Maidment|||| ||Christopher Hill|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| |**Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**||| ## **Other optional information** Declarations The trustees declare that they have approved the Irustoes, report above. Signed on behalf of the charity's trustees Signature(s} Full name(s) Positlon (eg Secretary, Chair, etc) Elizabeth Anne Wilton Date 16 August 2024 16 August 2024 **Charity Name No (if any) Holwell Village Hall 1187369 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2023 31/03/2024 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,799**
**10,520**
**-**
**-**
**462**
**-**
**-**
**-**
**1,197**
**13,978**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**52**
**-**
**600**
**-**
**-**
**949**
**-**
**1,601**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,799**
**10,520**
**52**
**-**
**1,062**
**-**
**-**
**949**
**1,197**
**15,579**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Hire of village hall|**1,799**|**-**|**-**|**1,799**|**1,925**| |Fundraisingevents|**10,520**|**-**|**-**|**10,520**|**2,992**| |100 Club membershipfees|**-**|**52**|**-**|**52**|**1,092**| |Donations towards new hall|**-**|**-**|**-**|**-**|**4,653**| |Donationsgeneral|**462**|**600**|**-**|**1,062**|**4,434**| |Dorset Councilgrant|**-**|**-**|**-**|**-**|**-**| |Insurance claim|**-**|**-**|**-**|**-**|**896**| |Gift Aid recovered|**-**|**949**|**-**|**949**|**-**| |Bank interest|**1,197**|**-**|**-**|**1,197**|**385**| |**_Sub total_**_(Gross income for_
_AR)_|**13,978**|**1,601**|**-**|**15,579**|**16,377**| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**
**13,978**|**-**
**-**
**-**
**1,601**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**15,579**|| |**N/A**|**-**||||**-**| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_ **|||||| ||**13,978**|**1,601**|**-**|**15,579**|**16,377**| |**A2 Asset and investment sales,**|||||||||| |---|---|---|---|---|---|---|---|---|---| |**(see table).**|||||||||| |**N/A**|**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_ **|**13,978**||**1,601**||**-**||**15,579**||**16,377**| ## **A3 Payments** |**A3 Payments**|||||||||| |---|---|---|---|---|---|---|---|---|---| |Runningcost of hall|**5,872**||**-**||**-**||**5,872**||**6,288**| |Fundraisingcosts|**7,359**||**-**||**-**||**7,359**||**1,427**| |100Club|**-**||**478**||**-**||**478**||**332**| |Legal fees|**-**||**-**||**-**||**-**||**-**| |Bank charges|**133**||**-**||**-**||**133**||**186**| |Upgrade lightingand electrical fixtures|**-**||**-**||**-**||**-**||**2,270**| |Upgrade insulation|**-**||**-**||**-**||**-**||**1,154**| |Install CCTV and alarm system|**-**||**-**||**-**||**-**||**2,244**| |**_Sub total_ **|**13,364**||**478**||**-**||**13,842**||**13,901**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| |**New kitchen and associated**||||||||||| |**costs**|**3,078**||**-**|||**-**||**3,078**||**-**| |**_Sub total_ **|**3,078**||**-**|||**-**||**3,078**||**-**| |||||||||||| |**_Total payments_**|**16,442**||**478**|||**-**||**16,920**||**13,901**| |**_Net of receipts/(payments)_**|**- 2,464**||**1,123**|||**-**||**- 1,341**||**2,476**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**-**||**-**||**-**|||**-**||**-**| |**_Cash funds this year end_**|**- 2,464**||**1,123**|||**-**||**- 1,341**||**2,476**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|**Details**
Cash at bank
1|**Unrestricted**
**funds**
**to nearest £**
**14,388**
**-**|**Restricted**
**funds**
**to nearest £**
**40,422**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| ||Cash at bank|**14,388**|**40,422**|**-**| ||1|**-**|**-**|**-**| Unrestricted fund$ to r*are5t £ R05trf¢ted funds Endowment funds DÈtai15 WA to ￿&r￿st £ to nearest £ B2 Other monetary assets Fur￿ to whlch Jsset Cc*t Ic*¢i(Thll eurrent v?Iug loptionall Details B3 Investment assets ¢wrerrt val lomicrfsall t4ryIcrpJ5 B4 Assets retained for the charty's own use Premises 25014 Equip￿￿￿1 3913 ReCreat￿n fiekl 1819 to wNch Ilat411ty r*l8tg5 Dctalls B5 Liabilities IcptIo￿1> S￿￿e￿ by one or two trustees on behaff of all the trustees Sonature Print NaTll8 Date of approval El￿abeth Wtton CCXX R2 acLounts ISSI 0710812024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner'5 Report Report to the trusteesl members of HOLWELL VILLAGE HALL On ac¢ounts for the year ended 3110312024 1187369 Set out on pages I report lo the Iruslees on my examination of the accounts of Ihe above charity ('Ihe Trust") for the year ended 3110312024. Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparation basis of report of the accounts in accordance with the requirernents of the Charities Act 2011 (Yhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination_ I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualificationls} or body lif any): Address: S£4 IER October 2018