Trustees’ Annual Report for the period
From 01 April 2022 Period start date To Period end date
31 March 2023
Charity name: Holwell Village Hall
Charity registration number: 1187369
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To benefit the residents of the Parish of Holwell in the County of Dorset and its immediate vicinity, without distinction of sex, sexual orientation, race or of political, religious or other opinions by promoting physical and mental training, recreation and social moral and intellectual development. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Hire of village hall premises for dance, circuit, table tennis classes. Holding events such as coffee mornings, harvest suppers, quiz nights, film showings, village walks, and other community events such as hosting the Platinum Jubilee BigLunch. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by volunteers Para 1.38
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has focused on establishing itself as the principal community hub, continuing with its well-established community and fundraising events, in addition to special events such as the Platinum Jubilee Big Lunch. As a result, more residents who had not attended community events were attracted to the hall. Newcomers to the village were also welcomed into the community, and other hall events have consequently been better attended. The hall was also chosen by a charity working with disadvantaged children as its safe place for teaching and play. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising events were helpful in funding improvement of the facilities offered by the hall and also helped towards the target of providing a new village hall. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As at 31 March 2023, the charity’s financial position had improved slightly as hire of the hall and fundraising events generated additional income. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the end of the charity’s financial year to March 2023, the funds held as ‘restricted funds’ amounted to £43,500, the same sum as had been marked as ‘restricted funds’ in the financial year to March 2022; and £2,500 remained designated as funds held in reserve. |
| Amount of reserves held | Para 1.22 | £2,500 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | (1) Appointed charity trustees (a) Apart from the first charity trustees and the Nominated Trustees, up to four trustees may be appointed for a term of not more than 4 (four) years by a resolution passed at a properly convened public meeting of the charity trustees. (b) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. (2) Nominated Trustees (a) Each of the following organisations (“the appointing body”) may appoint one charity trustee: The Parochial Church Council The Committee of the Women’s Institute The Parish Council The Trustees of Holwell Nursery School Holwell Short Mat Bowls Clubs Holwell Youth Club Holwell Table Tennis Club (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. (c) Each appointment must be for a term not exceeding five years. (d) The appointment will be effective from the later of: (i) the date of the vacancy; and (ii) the date on which the charity trustees or their secretary or clerk are informed of the appointment. (e) The person appointed need not be a member of the appointing body. (f) A trustee appointed by the appointing body has the same duty under clause 9(1) as the other charity trustees to act in the way he or she decides in good faith would be most likely to further the purposes of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charityname | Holwell Village Hall |
|---|---|
| Other name the charityuses | N/A |
| Registered charitynumber | 1187369 |
| Charity’s principal address | Holwell Village Hall Holwell Sherborne Dorset DT9 5LL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Elizabeth Wilton | Secretary, Treasurer | |||
| Jane Goodfellow | Booking Officer | |||
| Sally-Anne Holt | ||||
| Philip Pigott | ||||
| Dave Maidment | ||||
| Christopher Hill | 1. 28 July2022 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Slgnature(s) Full name(s) Position (eg Secretary. Chair, etc) Elizabeth Anne Wilton Sally-Anne Holt Secretary Trustee Date 31 October 2023
Charity Name No (if any) Holwell Village Hall 1187369
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01/04/2022 31/03/2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 1,925 2,992 - - - 1,534 - - 896 385 7,732 - - - 7,732 6,288 1,427 - - 186 2,270 - 1,154 2,244 13,569 |
Restricted funds to the nearest £ - - 1,092 - 4,653 2,900 - - - - 8,645 - - - 8,645 - - 332 - - - - - - 332 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,925 2,992 1,092 - 4,653 4,434 - - 896 385 16,377 - - - 16,377 6,288 1,427 332 - 186 2,270 - 1,154 2,244 13,901 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| Hire of village hall | 1,925 | 1,026 | |||
| Fundraisingevents | 2,992 | 963 | |||
| 100 Club membershipfees | - | 1,300 | |||
| Dorset Council s106 funds | - | - | |||
| Donations towards new hall | - | 5,086 | |||
| Donationsgeneral | 1,534 | 30 | |||
| Dorset Council COVID 19grants | - | 8,000 | |||
| Dorset Councilgrant | - | 700 | |||
| Insurancepayment | 896 | - | |||
| Bank interest | 385 | 9 | |||
| Sub total(Gross income for AR) |
7,732 | 17,114 | |||
| A2 Asset and investment sales, (see table). |
|||||
| N/A | - | - | |||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| 17,114 | |||||
| Runningcost of hall | 6,288 | - | - | 6,288 | 2,551 |
| Fundraisingcosts | 1,427 | - | - | 1,427 | 668 |
| 100Club | - | 332 | - | 332 | 458 |
| Legal fees | - | - | - | - | 20 |
| Bank charges | 186 | - | - | 186 | 224 |
| Upgrade lightingand electrical fixtures | 2,270 | - | - | 2,270 | 1,868 |
| Upgrade seating | - | - | - | - | 803 |
| Upgrade insulation | 1,154 | - | - | 1,154 | - |
| Install CCTV and alarm system | 2,244 | - | - | 2,244 | - |
| **Sub total ** | 13,569 | 332 | - | 13,901 | 6,592 |
| A4 Asset and investment | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||
| Purchase of carpark freehold | - | - | - | - | 6,862 | |||||
| Fencingrecreation space | - | - | - | - | - | |||||
| **Sub total ** | - | - | - | - | - | |||||
| Total payments | 13,569 | 332 | - | 13,901 | 6,592 | |||||
| Net of receipts/(payments) | - 5,837 | 8,313 | - | 2,476 | 10,522 | |||||
| A5 Transfers between funds | - | - | - | - | - | |||||
| A6 Cash funds last year end | - | - | - | - | - | |||||
| Cash funds this year end | - 5,837 | 8,313 | - | 2,476 | 10,522 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds CCXX R1 accounts (SS) |
Cash at bank Details 1 |
Unrestricted funds to nearest £ 3,293 |
Restricted funds to nearest £ 51,517 |
Endowment funds to nearest £ |
|---|---|---|---|---|
| Cash at bank 1 |
3,293 | 51,517 | - |
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| - | - | - | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | - | - | ||||||||
| Total cash funds | 3,293 | 51,517 | - | |||||||
| (agree balances with receipts and payments | ||||||||||
| account(s)) | Agreement Error | Agreement Error | OK | |||||||
| Unrestricted | Restricted | Endowment | ||||||||
| funds | funds | funds | ||||||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||||||
| N/A | - | - | - | |||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| Details | Fund to which asset belongs |
Cost | (optional) | Current value (optional) |
||||||
| N/A | - | - | ||||||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| Details | Fund to which asset belongs |
Cost | (optional) | Current value (optional) |
||||||
| Premises | 27503 | - | - | |||||||
| Equipment | 2140 | - | - | |||||||
| Recreation | field | q | 1906 | - | - | |||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| Fund to which | Amount due | When due | ||||||||
| Details | liability relates | (optional) | (optional) | |||||||
| N/A | - | |||||||||
| - | ||||||||||
| - | ||||||||||
| - | ||||||||||
| - | ||||||||||
| Signature | Name | Date of approval |
||||||||
| Elizabeth Wilton | 3 | 31/10/2023 | ||||||||
CCXX R2 accounts (SS)
2
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