## **Trustees’ Annual Report for the period** **From 01 April 2022 Period start date To Period end date** ## **31 March 2023** ## **Charity name: Holwell Village Hall** ## **Charity registration number: 1187369** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To benefit the residents of the Parish of Holwell
in the County of Dorset and its immediate
vicinity, without distinction of sex, sexual
orientation, race or of political, religious or other
opinions by promoting physical and mental
training, recreation and social moral and
intellectual development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Hire of village hall premises for dance, circuit,
table tennis classes. Holding events such as
coffee mornings, harvest suppers, quiz nights,
film showings, village walks, and other
community events such as hosting the Platinum
Jubilee BigLunch.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Contribution made by volunteers Para 1.38 Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has focused on establishing itself as
the principal community hub, continuing with its
well-established community and fundraising
events, in addition to special events such as the
Platinum Jubilee Big Lunch.
As a result, more residents who had not
attended community events were attracted to
the hall. Newcomers to the village were also
welcomed into the community, and other hall
events have consequently been better attended.
The hall was also chosen by a charity working
with disadvantaged children as its safe place for
teaching and play.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising events were helpful in funding
improvement of the facilities offered by the hall
and also helped towards the target of providing
a new village hall.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As at 31 March 2023, the charity’s financial
position had improved slightly as hire of the hall
and fundraising events generated additional
income.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of the charity’s financial year to
March 2023, the funds held as ‘restricted funds’
amounted to £43,500, the same sum as had
been marked as ‘restricted funds’ in the financial
year to March 2022; and £2,500 remained
designated as funds held in reserve.| |Amount of reserves held|Para 1.22|£2,500| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(1) Appointed charity trustees
(a) Apart from the first charity trustees and the
Nominated Trustees, up to four trustees may be
appointed for a term of not more than 4 (four)
years by a resolution passed at a properly
convened public meeting of the charity trustees.
(b) In selecting individuals for appointment as
appointed charity trustees, the charity trustees
must have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
(2)
Nominated Trustees
(a)
Each of the following organisations (“the
appointing body”) may appoint one charity
trustee:
The Parochial Church Council
The Committee of the Women’s Institute
The Parish Council
The Trustees of Holwell Nursery School
Holwell Short Mat Bowls Clubs
Holwell Youth Club
Holwell Table Tennis Club
(b)
Any appointment must be made at a
meeting held according to the ordinary practice
of the appointing body.
(c)
Each appointment must be for a term
not exceeding five years.
(d)
The appointment will be effective from
the later of:
(i)
the date of the vacancy; and
(ii)
the date on which the charity trustees or
their secretary or clerk are informed of the
appointment.
(e)
The person appointed need not be a
member of the appointing body.
(f)
A trustee appointed by the appointing
body has the same duty under clause 9(1) as the
other charity trustees to act in the way he or she
decides in good faith would be most likely to
further the purposes of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|Holwell Village Hall| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1187369| |Charity’s principal address|Holwell Village Hall
Holwell
Sherborne
Dorset DT9 5LL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Elizabeth Wilton|Secretary, Treasurer||| ||Jane Goodfellow|Booking Officer||| ||Sally-Anne Holt|||| ||Philip Pigott|||| ||Dave Maidment|||| ||Christopher Hill||1. 28 July2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Slgnature(s) Full name(s) Position (eg Secretary. Chair, etc) Elizabeth Anne Wilton Sally-Anne Holt Secretary Trustee Date 31 October 2023 **Charity Name No (if any) Holwell Village Hall 1187369** ## **Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 01/04/2022 31/03/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,925**
**2,992**
**-**
**-**
**-**
**1,534**
**-**
**-**
**896**
**385**
**7,732**
**-**
**-**
**-**
**7,732**
**6,288**
**1,427**
**-**
**-**
**186**
**2,270**
**-**
**1,154**
**2,244**
**13,569**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**1,092**
**-**
**4,653**
**2,900**
**-**
**-**
**-**
**-**
**8,645**
**-**
**-**
**-**
**8,645**
**-**
**-**
**332**
**-**
**-**
**-**
**-**
**-**
**-**
**332**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,925**
**2,992**
**1,092**
**-**
**4,653**
**4,434**
**-**
**-**
**896**
**385**
**16,377**
**-**
**-**
**-**
**16,377**
**6,288**
**1,427**
**332**
**-**
**186**
**2,270**
**-**
**1,154**
**2,244**
**13,901**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Hire of village hall|**1,925**||||**1,026**| |Fundraisingevents|**2,992**||||**963**| |100 Club membershipfees|**-**||||**1,300**| |Dorset Council s106 funds|**-**||||**-**| |Donations towards new hall|**-**||||**5,086**| |Donationsgeneral|**1,534**||||**30**| |Dorset Council COVID 19grants|**-**||||**8,000**| |Dorset Councilgrant|**-**||||**700**| |Insurancepayment|**896**||||**-**| |Bank interest|**385**||||**9**| |**_Sub total_**_(Gross income for_
_AR)_|**7,732**||||**17,114**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| |**N/A**|**-**||||**-**| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_ **
**A3 Payments**|||||| ||||||**17,114**| ||||||| |Runningcost of hall|**6,288**|**-**|**-**|**6,288**|**2,551**| |Fundraisingcosts|**1,427**|**-**|**-**|**1,427**|**668**| |100Club|**-**|**332**|**-**|**332**|**458**| |Legal fees|**-**|**-**|**-**|**-**|**20**| |Bank charges|**186**|**-**|**-**|**186**|**224**| |Upgrade lightingand electrical fixtures|**2,270**|**-**|**-**|**2,270**|**1,868**| |Upgrade seating|**-**|**-**|**-**|**-**|**803**| |Upgrade insulation|**1,154**|**-**|**-**|**1,154**|**-**| |Install CCTV and alarm system|**2,244**|**-**|**-**|**2,244**|**-**| |**_Sub total_ **|**13,569**|**332**|**-**|**13,901**|**6,592**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| |**Purchase of carpark freehold**|**-**||**-**|||**-**||**-**||**6,862**| |Fencingrecreation space|**-**||**-**|||**-**||**-**||**-**| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |||||||||||| |**_Total payments_**|**13,569**||**332**|||**-**||**13,901**||**6,592**| |**_Net of receipts/(payments)_**|**- 5,837**||**8,313**|||**-**||**2,476**||**10,522**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**-**||**-**||**-**|||**-**||**-**| |**_Cash funds this year end_**|**- 5,837**||**8,313**|||**-**||**2,476**||**10,522**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|Cash at bank
**Details**
1|**Unrestricted**
**funds**
**to nearest £**
**3,293**|**Restricted**
**funds**
**to nearest £**
**51,517**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| ||Cash at bank
1|**3,293**|**51,517**|**-**| ## **B2 Other monetary assets** ## **B3 Investment assets** **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees ||||||**-**|||**-**||**-**| |---|---|---|---|---|---|---|---|---|---|---| ||||||**-**|||**-**||**-**| ||||**_Total cash funds_**||**3,293**|||**51,517**||**-**| |||(agree balances with receipts and payments||||||||| ||||account(s))||Agreement Error||Agreement Error|||OK| ||||||**Unrestricted**||**Restricted**|||**Endowment**| ||||||**funds**||**funds**|||**funds**| ||**Details**||||**to nearest £**||**to nearest £**|||**to nearest £**| ||N/A||||**-**|||**-**||**-**| ||||||**-**|||**-**||**-**| ||||||**-**|||**-**||**-**| ||||||**-**|||**-**||**-**| ||||||**-**|||**-**||**-**| ||||||**-**|||**-**||**-**| ||**Details**||||**Fund to which**
**asset belongs**||**Cost**|**(optional)**||**Current value**
**(optional)**| ||N/A|||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| ||**Details**||||**Fund to which**
**asset belongs**||**Cost**|**(optional)**||**Current value**
**(optional)**| ||Premises||||27503|||**-**||**-**| ||Equipment||||2140|||**-**||**-**| ||Recreation||field|**q**|1906|||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| |||||||||**-**||**-**| ||||||**Fund to which**||**Amount due**|||**When due**| ||**Details**||||**liability relates**||**(optional)**|||**(optional)**| ||N/A|||||||**-**||| |||||||||**-**||| |||||||||**-**||| |||||||||**-**||| |||||||||**-**||| ||||Signature||Print|Name||||Date of
approval| ||||||Elizabeth Wilton||||3|31/10/2023| |||||||||||| CCXX R2 accounts (SS) 2 8 koz JaqOJJO I131 ais 61a iasjoa 'awocyaus 'iiaMIOH 'asnoH Me4s¥ans ssajppv (Aue y.) Apoq Jo (s)uoqp)Ji Iipnb IEuo!ssawJd iUeAala¥ A?￿ uuor wajpuv aiuEN va PouBIs 'Iddp iou op Aouiii Si8¥￿q 841 ui SPK)M al0￿ as?81d . "pauaEaJ aq oi siuno?)e a41 Jo 6uipupwapun Jadojd E aiqeua oi Japjo u! UMEJP w pino4s uoiiuaue u?ILIM 01 uoiieu!LUEXg eLII 4y.M uoipeuuoo u! sJgueLU Ja4w ou ssoJ?E aLUO2 aAE4 pue suJa?uog OU aAELI I spJo)8J 6uiwno￿E aui PJOtrJB IOU op swnog?e a41 Jo pv gui JO 0£ L UOlPaS ￿UepJ0￿e u! idai iou ajam SPJO)aJ 6uiiuno￿e podsaj IEiJaiEW Aue 'u! ie41 aAaiiaq oi esne) aLU S•AI6 yJ!uM uonpuiwexa a UIIM UO!l?Ouuo? u! (. Moiaq pasoiasip IE41 ueui Jauio) uoiiuaup Aw oi aLUOg eAey sJaueLU IBugieLU OU IELII iUJIJUOJ I "UOIIBUIWEXO Aw pale￿wo9 aA841 'pv io (q)(s)StrL uoipas Jgpun uoisslwwo? AiiJe4? aui Aq uaA!6 suoipajia alqEgiiddE ayi PaMOllOi aAe4 I 'UOIIEUlW?xa Aw ino 6u!kneJ u! pue pv i loi aui Jo StrL UO!pas Jgpun Ino paiJJE? Swn￿)e s,IsnJi è41 Jo uoiieubwexa Aw io pads8J ui yodej I '(Jgy gtll.) i io pv $0!iue4J a41 JO SiUeLUaJ!nboJ U¥M ￿Uep￿y￿Je u! slun0￿E io yodoj io $ispq uoiipJpdaJd ayi Joj oiqisuodsaj aje noA 'isnJi Jo soaisn4 AWEU? gui sy pup ￿Ni11q1$uodSO¥ '£zozi£oii£ papua JEaA Joj (.FnJi a4L) AWEIP OAOqE aui Jo siunosae 941 Jo uolipuiwexa Aw uo &*isrui ayi oi yiidoj I IuowffjNs sJau!wpxo IUaPUodapui sgBed uo ino ias (Auv Ji) ou Ajueu papua JpaA ow Joi swnoggE UO 6%LgkL IIEH a6EIIIA IlaMIOH io sjaqwaw sn4 aui oi yodo 4 AWEIIJ yodau s,Jauiw?x3 iuapuadapui v uo!i?as uno?ap eyi uo yodaj ua uada S31VM aNV aNV19NI aoj AIIJVH)