2022-03-31-accounts - Holwell Village Hall

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Trustees’ Annual Report for the period

From 01 April 2021 Period start date To Period end date

31 March 2022

Charity name: Holwell Village Hall

Charity registration number: 1187369

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To benefit the residents of the Parish of Holwell in the County of Dorset and its immediate vicinity, without distinction of sex, sexual orientation, race or of political, religious or other opinions by promoting physical and mental training, recreation and social moral and intellectual development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Hire of village hall premises for dance, circuit, table tennis classes. Holding events such as coffee mornings, harvest suppers, quiz nights, film showings, organising village walks.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The principal achievement of the charity was to ensure the hall was made available to local residents when coronavirus regulations permitted and to reintroduce various community and fundraising events, again as and when regulations permitted. The hall was kept clean, all measures to prevent the spread of the virus were taken and sanitising stations were maintained at all times, together with the appropriate posters in respect of social distancing etc. As a result of the positive steps taken by the charity to ensure residents’ safety and comfort, more residents ventured to attend events and to socialise again.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Appropriate fundraising events were introduced where it was felt coronavirus regulations could properly be implemented.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As at 31 March 2022, the charity’s financial position had improved again, due to the grant received from Dorset County Council in respect of the coronavirus outbreak. This grant was for £8,000, on its own, a sum greater than the hall’s traditional income.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At the end of the charity’s last financial year, the funds held as reserves had risen sharply to £19,431 as a result of the grants received from Dorset County Council in respect of the coronavirus outbreak. In 2022, it was decided to allocate these reserves and other sums held on deposit to be put towards the cost of the new hall. £43,500 was therefore marked as ‘restricted funds’; and £2,500 was designated as funds held in reserve.
Amount of reserves held	Para 1.22	£2,500
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	(1) Appointed charity trustees (a) Apart from the first charity trustees and the Nominated Trustees, up to four trustees may be appointed for a term of not more than 4 (four) years by a resolution passed at a properly convened public meeting of the charity trustees. (b) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. (2) Nominated Trustees (a) Each of the following organisations (“the appointing body”) may appoint one charity trustee: The Parochial Church Council The Committee of the Women’s Institute The Parish Council The Trustees of Holwell Nursery School Holwell Short Mat Bowls Clubs Holwell Youth Club Holwell Table Tennis Club (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. (c) Each appointment must be for a term not exceeding five years. (d) The appointment will be effective from the later of: (i) the date of the vacancy; and (ii) the date on which the charity trustees or their secretary or clerk are informed of the appointment. (e) The person appointed need not be a member of the appointing body. (f) A trustee appointed by the appointing body has the same duty under clause 9(1) as the other charity trustees to act in the way he or she decides in good faith would be most likely to further the purposes of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Holwell Village Hall
Other name the charityuses	N/A
Registered charitynumber	1187369
Charity’s principal address	Holwell Village Hall Holwell Sherborne Dorset DT9 5LL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Elizabeth Wilton	Secretary, Treasurer
Jane Goodfellow	Booking Officer
Sally-Anne Holt
Philip Pigott
Dave Maidment		From 04/11/2022

Corporate trustees – names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trnstees Signature(s) Full name(s Position {eg Secretary. Chair, etc) Elizabeth Anne Wilton Secretary Date 16January 2023

Holwell Village Hall Charity Name	Holwell Village Hall Charity Name	Holwell Village Hall Charity Name	1187369 No (if any)
Receipts andpayments accounts
For the period from	01/04/2021 Period start date	To	31/03/2022 Period end date

CC16a

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 1,026 963 - - - 30 8,000 700 9 10,728 - - - 10,728 2,477 668 - 20 224 1,868 803 - - 6,060 6,862 - 6,862 12,922 - 2,194	Restricted funds to the nearest £ - - 1,300 - 5,086 - - - - 6,386 - - - 6,386 - - 458 - - - - - - 458 - - - 458 5,928	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 1,026 963 1,300 - 5,086 30 8,000 700 9 17,114 - - - 17,114 2,477 668 458 20 224 1,868 803 - - 6,518 6,862 - 6,862 13,380 3,734	Last year to the nearest £
Hire of village hall	1,026				842
Fundraisingevents	963				431
100 Club membershipfees	-				2,709
Dorset Council s106 funds	-				944
Donations towards new hall	-				4,919
Donationsgeneral	30				250
Dorset Council COVID 19grants	8,000				19,431
Dorset Councilgrant	700				-
Bank interest	9				26
*Sub total*(Gross income for AR)	10,728				29,552

A2 Asset and investment sales, (see table).
N/A	-				-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					29,552

Runningcost of hall	2,477				2,551
Fundraisingcosts	668				782
100Club	-				100
Legal fees	20				1,703
Bank charges	224				168
Upgrade lightingfixtures	1,868				-
Upgrade seating	803				-
	-				-
	-				-
**Sub total **	6,060				5,304

A4 Asset and investment purchases, (see table)
Purchase of carpark freehold	6,862				-
Fencingrecreation space	-				2,166
**Sub total **	6,862				2,166
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					7,470

	- 2,194	5,928	-	3,734	22,082
	-	-	-	-	-
	-	-	-	-	-
	- 2,194	5,928	-	3,734	22,082

CCXX R1 accounts (SS)

17/01/2023

B2 Other monetary assets WA Fund tow6ch asset Currert value Details WA Co%tl0OionI 83 Investment assets F¥ndto thieh assAt Cost loptionaEI Current value tion31 B4 Assets retained forthe harity's ovrn use 26730 Equir*nw 608 Fu#dtowhi¢h Amourtdu8 nal Vth¢n due nal noiails WA 85 Liabilities S¥n8d by one trustees on beha of all the tnjstees Sigrthrè int Name Date of apwoval EIEabeth 10101r23 CCXX R2 acGounts ISSI 16101123

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Chanty Nan Holwell Village Hall On accounts for the year ended 31nJ3r2022 Charbty no (rfany) 1187369 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusn for ts year ended 3110312021 Responsibilities and As the chaTity trustees of the Tntst. you are responsible for the preparation basis of report of the actounts in a¢cThth with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusvs accounts carried out urthr section 145 of the 2011 Act and in carrying otrt my examination, I have followed the aPCable Directions given by the Charity Commission under sectton 145(5){b} of the AL I have com*ted my examination. I confimi that no material matters have come to my attenbon in connection vjith the examination which gives me cause to believe that in. any material respect accounting records were not kept in a¢cordance with section 130 of the Act or the a(xx)urts do not acwrd with the aCunting records Independent examinerfs statement I have cOnm5 a1 have o)me a(Toss no other matters in Gonnecaton with the examinat1¢ to whith attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the bTrckets rfthey do not apply. Signed: Andrew John May Relevant professional qualification(s) or body (if any): FCA Address: Buckshaw House. HOWI. Sherbome. Dorset DT9 5LD IER October 2018