## **Trustees’ Annual Report for the period** **From 01 April 2021 Period start date To Period end date** ## **31 March 2022** ## **Charity name: Holwell Village Hall** ## **Charity registration number: 1187369** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To benefit the residents of the Parish of Holwell
in the County of Dorset and its immediate
vicinity, without distinction of sex, sexual
orientation, race or of political, religious or other
opinions by promoting physical and mental
training, recreation and social moral and
intellectual development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Hire of village hall premises for dance, circuit,
table tennis classes. Holding events such as
coffee mornings, harvest suppers, quiz nights,
film showings, organising village walks.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The principal achievement of the charity was to
ensure the hall was made available to local
residents when coronavirus regulations
permitted and to reintroduce various
community and fundraising events, again as and
when regulations permitted.
The hall was kept clean, all measures to prevent
the spread of the virus were taken and sanitising
stations were maintained at all times, together
with the appropriate posters in respect of social
distancing etc.
As a result of the positive steps taken by the
charity to ensure residents’ safety and comfort,
more residents ventured to attend events and to
socialise again.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Appropriate fundraising events were introduced
where it was felt coronavirus regulations could
properly be implemented.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As at 31 March 2022, the charity’s financial
position had improved again, due to the grant
received from Dorset County Council in respect
of the coronavirus outbreak. This grant was for
£8,000, on its own, a sum greater than the hall’s
traditional income.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of the charity’s last financial year, the
funds held as reserves had risen sharply to
£19,431 as a result of the grants received from
Dorset County Council in respect of the
coronavirus outbreak. In 2022, it was decided to
allocate these reserves and other sums held on
deposit to be put towards the cost of the new
hall. £43,500 was therefore marked as
‘restricted funds’; and £2,500 was designated as
funds held in reserve.| |Amount of reserves held|Para 1.22|£2,500| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(1) Appointed charity trustees
(a) Apart from the first charity trustees and the
Nominated Trustees, up to four trustees may be
appointed for a term of not more than 4 (four)
years by a resolution passed at a properly
convened public meeting of the charity trustees.
(b) In selecting individuals for appointment as
appointed charity trustees, the charity trustees
must have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
(2)
Nominated Trustees
(a)
Each of the following organisations (“the
appointing body”) may appoint one charity
trustee:
The Parochial Church Council
The Committee of the Women’s Institute
The Parish Council
The Trustees of Holwell Nursery School
Holwell Short Mat Bowls Clubs
Holwell Youth Club
Holwell Table Tennis Club
(b)
Any appointment must be made at a
meeting held according to the ordinary practice
of the appointing body.
(c)
Each appointment must be for a term
not exceeding five years.
(d)
The appointment will be effective from
the later of:
(i)
the date of the vacancy; and
(ii)
the date on which the charity trustees or
their secretary or clerk are informed of the
appointment.
(e)
The person appointed need not be a
member of the appointing body.
(f)
A trustee appointed by the appointing
body has the same duty under clause 9(1) as the
other charity trustees to act in the way he or she
decides in good faith would be most likely to
further the purposes of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Holwell Village Hall| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1187369| |Charity’s principal address|Holwell Village Hall
Holwell
Sherborne
Dorset DT9 5LL| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Elizabeth Wilton|Secretary, Treasurer||| ||Jane Goodfellow|Booking Officer||| ||Sally-Anne Holt|||| ||Philip Pigott|||| ||Dave Maidment||From 04/11/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trnstees Signature(s) Full name(s Position {eg Secretary. Chair, etc) Elizabeth Anne Wilton Secretary Date 16January 2023 |**Holwell Village Hall**
**Charity Name**|**Holwell Village Hall**
**Charity Name**|**Holwell Village Hall**
**Charity Name**|**1187369**
**No (if any)**| |---|---|---|---| |**Receipts andpayments accounts**|||| |**For the period**
**from**|01/04/2021
Period start date|**To**|31/03/2022
Period end date| **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**1,026**
**963**
**-**
**-**
**-**
**30**
**8,000**
**700**
**9**
**10,728**
**-**
**-**
**-**
**10,728**
**2,477**
**668**
**-**
**20**
**224**
**1,868**
**803**
**-**
**-**
**6,060**
**6,862**
**-**
**6,862**
**12,922**
**- 2,194**|**Unrestricted**
**funds**
**to the nearest £**
**1,026**
**963**
**-**
**-**
**-**
**30**
**8,000**
**700**
**9**
**10,728**
**-**
**-**
**-**
**10,728**
**2,477**
**668**
**-**
**20**
**224**
**1,868**
**803**
**-**
**-**
**6,060**
**6,862**
**-**
**6,862**
**12,922**
**- 2,194**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**1,300**
**-**
**5,086**
**-**
**-**
**-**
**-**
**6,386**
**-**
**-**
**-**
**6,386**
**-**
**-**
**458**
**-**
**-**
**-**
**-**
**-**
**-**
**458**
**-**
**-**
**-**
**458**
**5,928**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**1,300**
**-**
**5,086**
**-**
**-**
**-**
**-**
**6,386**
**-**
**-**
**-**
**6,386**
**-**
**-**
**458**
**-**
**-**
**-**
**-**
**-**
**-**
**458**
**-**
**-**
**-**
**458**
**5,928**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,026**
**963**
**1,300**
**-**
**5,086**
**30**
**8,000**
**700**
**9**
**17,114**
**-**
**-**
**-**
**17,114**
**2,477**
**668**
**458**
**20**
**224**
**1,868**
**803**
**-**
**-**
**6,518**
**6,862**
**-**
**6,862**
**13,380**
**3,734**|**Total funds**
**to the nearest £**
**1,026**
**963**
**1,300**
**-**
**5,086**
**30**
**8,000**
**700**
**9**
**17,114**
**-**
**-**
**-**
**17,114**
**2,477**
**668**
**458**
**20**
**224**
**1,868**
**803**
**-**
**-**
**6,518**
**6,862**
**-**
**6,862**
**13,380**
**3,734**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |Hire of village hall|**1,026**||||||||**842**| |Fundraisingevents|**963**||||||||**431**| |100 Club membershipfees|**-**||||||||**2,709**| |Dorset Council s106 funds|**-**||||||||**944**| |Donations towards new hall|**-**||||||||**4,919**| |Donationsgeneral|**30**||||||||**250**| |Dorset Council COVID 19grants|**8,000**||||||||**19,431**| |Dorset Councilgrant|**700**||||||||**-**| |Bank interest|**9**||||||||**26**| |**_Sub total_**_(Gross income for_
_AR)_|**10,728**||||||||**29,552**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| |**N/A**|**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**29,552**| ||||||||||| |Runningcost of hall|**2,477**||||||||**2,551**| |Fundraisingcosts|**668**||||||||**782**| |100Club|**-**||||||||**100**| |Legal fees|**20**||||||||**1,703**| |Bank charges|**224**||||||||**168**| |Upgrade lightingfixtures|**1,868**||||||||**-**| |Upgrade seating|**803**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_ **|**6,060**||||||||**5,304**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |**Purchase of carpark freehold**|**6,862**||||||||**-**| |Fencingrecreation space|**-**||||||||**2,166**| |**_Sub total_ **|**6,862**||||||||**2,166**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**7,470**| ||||||||||| ||**- 2,194**||**5,928**||**-**||**3,734**||**22,082**| ||**-**||**- **|
|**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**- 2,194**||**5,928**||**-**||**3,734**||**22,082**| CCXX R1 accounts (SS) 17/01/2023 1 B2 Other monetary assets WA Fund tow*6ch asset Currert value Details WA Co%tl0Oion￿I 83 Investment assets F¥ndto *thieh assAt Cost loptionaEI Current value tion31 B4 Assets retained forthe harity's ovrn use 26730 Equir*nw 608 Fu#dtowhi¢h Amourtdu8 nal Vth¢n due nal noiails WA 85 Liabilities S¥n8d by one trustees on beha of all the tnjstees Sigrthrè int Name Date of apwoval EIEabeth 10101r23 CCXX R2 acGounts ISSI 16101123 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Chanty Nan Holwell Village Hall On accounts for the year ended 31nJ3r2022 Charbty no (rfany) 1187369 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusn for ts year ended 3110312021 Responsibilities and As the chaTity trustees of the Tntst. you are responsible for the preparation basis of report of the actounts in a¢cThth￿ with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusvs accounts carried out urthr section 145 of the 2011 Act and in carrying otrt my examination, I have followed the aP￿Cable Directions given by the Charity Commission under sectton 145(5){b} of the AL I have com*ted my examination. I confimi that no material matters have come to my attenbon in connection vjith the examination which gives me cause to believe that in. any material respect accounting records were not kept in a¢cordance with section 130 of the Act or the a(xx)urts do not acwrd with the aC￿unting records Independent examinerfs statement I have cOn￿m5 a￿1 have o)me a(Toss no other matters in Gonnecaton with the examinat1¢￿ to whith attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the bTrckets rfthey do not apply. Signed: Andrew John May Relevant professional qualification(s) or body (if any): FCA Address: Buckshaw House. HOWI. Sherbome. Dorset DT9 5LD IER October 2018