2021-03-31-accounts

Trustees’ Annual Report for the period

From 15 January 2020 Period start date To 31 March 2021 Period end date

Charity name: Holwell Village Hall

Charity registration number: 1187369

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To benefit the residents of the Parish of Holwell in the County of Dorset and its immediate vicinity, without distinction of sex, sexual orientation, race or of political, religious or other opinions by promoting physical and mental training, recreation and social moral and intellectual development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Hire of village hall premises for dance, circuit, table tennis classes. Holding events such as coffee mornings, harvest suppers, quiz nights, film showings, organising village walks.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The principal achievement of the charity throughout a year in which all fundraising and communal activities were effectively precluded as a result of the coronavirus outbreak was to ensure that the hall was available as a meeting place for village residents for those periods when government regulations and official guidance permitted. It was therefore important to ensure that the hall was cleaned, and that specific measures such as providing additional disinfecting and sanitising stations were put in place. The appropriate posters in respect of social distancing etc, together with QR codes for track & trace, were also provided. This was of particular importance as the village hall is the only community building in Holwell, with the exception of theparish church.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Planned fundraising events were cancelled as a result of the outbreak of coronavirus in early 2020.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As at 31 March 2021, the charity’s financial position had significantly improved, due to the grants received from Dorset County Council in respect of the coronavirus outbreak. These totalled £19,431, a sum far in excess of the hall’s traditional income.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Prior to 2020, the reserve was set at £2,500, a level which ensured the hall would be able to meet its predicted level of expenditure for the year. At the end of the charity’s financial year, the funds held had risen sharply as a result of the grants received from Dorset County Council in respect of the coronavirus outbreak. However, as a result of that same outbreak, no activities could be undertaken throughout the year to spend any of the grant monies received. Proposed expenditure on progressing plans for the new replacement hall which residents had voted for in 2019 was therefore put on hold. At the end of March 2021, as the situation was still unclear, it was decided that the most appropriate policy to adopt would be to hold the additional funds as reserves until the outlook was more certain, at which point this decision would be reviewed.
Amount of reserves held	Para 1.22	£19,431
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	(1) Appointed charity trustees (a) Apart from the first charity trustees and the Nominated Trustees, up to four trustees may be appointed for a term of not more than 4 (four) years by a resolution passed at a properly convened public meeting of the charity trustees. (b) In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. (2) Nominated Trustees (a) Each of the following organisations (“the appointing body”) may appoint one charity trustee: The Parochial Church Council The Committee of the Women’s Institute The Parish Council The Trustees of Holwell Nursery School Holwell Short Mat Bowls Clubs Holwell Youth Club Holwell Table Tennis Club (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. (c) Each appointment must be for a term not exceeding five years. (d) The appointment will be effective from the later of: (i) the date of the vacancy; and (ii) the date on which the charity trustees or their secretary or clerk are informed of the appointment. (e) The person appointed need not be a member of the appointing body. (f) A trustee appointed by the appointing body has the same duty under clause 9(1) as the other charity trustees to act in the way he or she decides in good faith would be most likely to further the purposes of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charityname	Holwell Village Hall
Other name the charityuses	N/A
Registered charitynumber	1187369
Charity’s principal address	Holwell Village Hall Holwell Sherborne Dorset DT9 5LL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Elizabeth Wilton	Secretary, Treasurer
	Jane Goodfellow	Booking Officer
	Sally-Anne Holt
	Philip Pigott

Corporate trustees – names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for wholeyear
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)[Elizabeth Anne Wilton] Position (eg Secretary, Secretary Chair, etc) Date 28 January 2022

CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a Forthe persod from To 1510112020 31103r2￿21 Section A Receipts and payments Unrestricted funds Restricted funts Endowment fund5 Total funds t year to thp neartsst £ A1 Receipts Hire of wllage hall Fundraising events 100 club membershipfees Dorsel Counttl s.106 fuKJs Donath￿st￿￿ards hall Donations-genwal Dorset Counol CO)llD t9 grants Bank inleresl 2.099 82S 695 431 431 2,709 1709 4.919 4,919 250 19.431 19,431 56 Sub tOtal{GrO￿ income for ARJ A2 Asset and inv¢stsn¢nt sales. 18ee table). NIA 21.674 25.302 4925 Sub total 21,674 7.628 29,302 3,925 A3 Payments Running wstof h￿1 Fundraisiry ￿)Sts 100 Club Legal lee5 Banki*barges 1551 2.551 782 100 1.703 1554 75 Sub total 10) 2.629 A4 Asset and investment purchases, (see tsblel Fenein rècreation s 1166 2.t66 Sub total 1166 2,166 7.370 7.470 2.629 Net of recw'pts/(payments) A5 Transfers be￿een lunds A6 Cash funds last year end Cash funds this yearend 14.304 7.528 21.832 1,296 14,304 7,528 21,832 1,296 CCXX R1 accounts ISSI 3110112022

Section B Statement of assets and liabilities at the end of the period Unrestricted fund5 to ￿reSt£ Restricted funds Endowment funds to nearest£ Categories DelaÉls B1 Cash funds 4<746 Cash at tw 7.813 Total cash fiinds 44.746 7.813 X￿S)} Unrestrictèd funits Restricted funds to n¥rest£ Endowment funds to nÈarest£ Details NIA Fund towhich unent Trrdlue onaj Details NIA Cost loptsonall FL￿d to which rrentvalue onal Dctails Costloptionall B4 Assets retained for the charity's own use Equi￿￿ Fund to Thkh Amourtduo onal When due 0Tr81 Detsils NIA BS Liabilities SvJned by one 01 two trustees on beha￿ of all the trustees Date of roval Signalure Print Name EIEabeth Witton 3011012021 CCXX R2 acwunts ISSI 3110112022

J F()R ENGLAND AND WALES accounts Section A Independent Examinerfs Report Report to the trustee Holwell Village Hall On accounts for the ywr ended 31 Marc 2021 Charlty no (rfany) 1187369 Set out on pages I report to the trustees on my examination of the accounts of the above chaiity rthe T￿￿) for trE year erKled Responsibilities and basis of report As the ctharivs trustees. you are responsible forlhe preparation of the accounts in accordan￿ with the requiremerrts of the Charities Act 2011 I report in reskErt of my examination of the Twst's accounts carried out under sedion 145 of the 2011 Act ar¥J in carying out my examination, I have followed all the apF4icable Directions given by th8 Charity Commission under sedion 145(5}(b) of the A Independent examinerfs statement I have completed my examination. I confinn that no material matters have come to my attention in ￿nnertion with the exam1r￿tIOn which gives me cause to tElieve that in. any materiaf respec*'. the accounting records V￿re not kept in accordan￿ with secaion 130 of the Charittes Act or the ac(x)unts did not accord wth the accounting records. or the accounts did not comply with the applicable requirements conceming the fonn and content of aLzounts set out in the Charities (Accounts and Reports) Regulabons 2008 other than any requirement that the accounts gr¥e a Irue and fairf view which is not a matter considered as part of an independent examination. I have no COn￿rrts arKI have come acmss no otr￿r matters in connection with the examinati¢)n to whtch attention should be drawn in this report in order to enable a proper urKlerstanding of the accounts to reached. Signed: 3111012021 drew John May Relevant professional qualification(s) or body (rf any): FCA . Buckshaw H(X￿e. Holwell. StrErbome. Dorset DT9 5LD