## **Trustees’ Annual Report for the period** ## **From 15 January 2020 Period start date To 31 March 2021 Period end date** ## **Charity name: Holwell Village Hall** ## **Charity registration number: 1187369** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To benefit the residents of the Parish of Holwell
in the County of Dorset and its immediate
vicinity, without distinction of sex, sexual
orientation, race or of political, religious or other
opinions by promoting physical and mental
training, recreation and social moral and
intellectual development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Hire of village hall premises for dance, circuit,
table tennis classes. Holding events such as
coffee mornings, harvest suppers, quiz nights,
film showings, organising village walks.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The principal achievement of the charity
throughout a year in which all fundraising and
communal activities were effectively precluded
as a result of the coronavirus outbreak was to
ensure that the hall was available as a meeting
place for village residents for those periods
when government regulations and official
guidance permitted.
It was therefore important to ensure that the
hall was cleaned, and that specific measures
such as providing additional disinfecting and
sanitising stations were put in place. The
appropriate posters in respect of social
distancing etc, together with QR codes for track
& trace, were also provided.
This was of particular importance as the village
hall is the only community building in Holwell,
with the exception of theparish church.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|Planned fundraising events were cancelled as a
result of the outbreak of coronavirus in early
2020.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As at 31 March 2021, the charity’s financial
position had significantly improved, due to the
grants received from Dorset County Council in
respect of the coronavirus outbreak. These
totalled £19,431, a sum far in excess of the hall’s
traditional income.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Prior to 2020, the reserve was set at £2,500, a
level which ensured the hall would be able to
meet its predicted level of expenditure for the
year.
At the end of the charity’s financial year, the
funds held had risen sharply as a result of the
grants received from Dorset County Council in
respect of the coronavirus outbreak. However,
as a result of that same outbreak, no activities
could be undertaken throughout the year to
spend any of the grant monies received.
Proposed expenditure on progressing plans for
the new replacement hall which residents had
voted for in 2019 was therefore put on hold.
At the end of March 2021, as the situation was
still unclear, it was decided that the most
appropriate policy to adopt would be to hold the
additional funds as reserves until the outlook
was more certain, at which point this decision
would be reviewed.| |Amount of reserves held|Para 1.22|£19,431| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(1) Appointed charity trustees
(a) Apart from the first charity trustees and the
Nominated Trustees, up to four trustees may be
appointed for a term of not more than 4 (four)
years by a resolution passed at a properly
convened public meeting of the charity trustees.
(b) In selecting individuals for appointment as
appointed charity trustees, the charity trustees
must have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
(2)
Nominated Trustees
(a)
Each of the following organisations (“the
appointing body”) may appoint one charity
trustee:
The Parochial Church Council
The Committee of the Women’s Institute
The Parish Council
The Trustees of Holwell Nursery School
Holwell Short Mat Bowls Clubs
Holwell Youth Club
Holwell Table Tennis Club
(b)
Any appointment must be made at a
meeting held according to the ordinary practice
of the appointing body.
(c)
Each appointment must be for a term
not exceeding five years.
(d)
The appointment will be effective from
the later of:
(i)
the date of the vacancy; and
(ii)
the date on which the charity trustees or
their secretary or clerk are informed of the
appointment.
(e)
The person appointed need not be a
member of the appointing body.
(f)
A trustee appointed by the appointing
body has the same duty under clause 9(1) as the
other charity trustees to act in the way
he or she decides in good faith would be most
likely to further the purposes of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charityname|Holwell Village Hall| |---|---| |Other name the charityuses|N/A| |Registered charitynumber|1187369| |Charity’s principal address|Holwell Village Hall
Holwell
Sherborne
Dorset DT9 5LL| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Elizabeth Wilton|Secretary, Treasurer||| ||Jane Goodfellow|Booking Officer||| ||Sally-Anne Holt|||| ||Philip Pigott|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)**[Elizabeth Anne Wilton] **Position (eg Secretary,** Secretary **Chair, etc) Date** 28 January 2022 CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a Forthe persod from To 1510112020 31103r2￿21 Section A Receipts and payments Unrestricted funds Restricted funts Endowment fund5 Total funds t year to thp neartsst £ A1 Receipts Hire of wllage hall Fundraising events 100 club membershipfees Dorsel Counttl s.106 fuKJs Donath￿st￿￿ards hall Donations-genwal Dorset Counol CO)llD t9 grants Bank inleresl 2.099 82S 695 431 431 2,709 1709 4.919 4,919 250 19.431 19,431 56 Sub tOtal{GrO￿ income for ARJ A2 Asset and inv¢stsn¢nt sales. 18ee table). NIA 21.674 25.302 4925 Sub total 21,674 7.628 29,302 3,925 A3 Payments Running wstof h￿1 Fundraisiry ￿)Sts 100 Club Legal lee5 Banki*barges 1551 2.551 782 100 1.703 1554 75 Sub total 10) 2.629 A4 Asset and investment purchases, (see tsblel Fenein rècreation s 1166 2.t66 Sub total 1166 2,166 7.370 7.470 2.629 Net of recw'pts/(payments) A5 Transfers be￿een lunds A6 Cash funds last year end Cash funds this yearend 14.304 7.528 21.832 1,296 14,304 7,528 21,832 1,296 CCXX R1 accounts ISSI 3110112022 Section B Statement of assets and liabilities at the end of the period Unrestricted fund5 to ￿reSt£ Restricted funds Endowment funds to nearest£ Categories DelaÉls B1 Cash funds 4<746 Cash at tw* 7.813 Total cash fiinds 44.746 7.813 X￿S)} Unrestrictèd funits Restricted funds to n¥rest£ Endowment funds to nÈarest£ Details NIA Fund towhich unent Trrdlue onaj Details NIA Cost loptsonall FL￿d to which rrentvalue onal Dctails Costloptionall B4 Assets retained for the charity's own use Equi￿￿ Fund to T*hkh Amourtduo onal When due 0Tr81 Detsils NIA BS Liabilities SvJned by one 01 two trustees on beha￿ of all the trustees Date of roval Signalure Print Name EIEabeth Witton 3011012021 CCXX R2 acwunts ISSI 3110112022 J F()R ENGLAND AND WALES accounts Section A Independent Examinerfs Report Report to the trustee Holwell Village Hall On accounts for the ywr ended 31* Marc* 2021 Charlty no (rfany) 1187369 Set out on pages I report to the trustees on my examination of the accounts of the above chaiity rthe T￿￿) for trE year erKled Responsibilities and basis of report As the ctharivs trustees. you are responsible forlhe preparation of the accounts in accordan￿ with the requiremerrts of the Charities Act 2011 I report in reskErt of my examination of the Twst's accounts carried out under sedion 145 of the 2011 Act ar¥J in carying out my examination, I have followed all the apF4icable Directions given by th8 Charity Commission under sedion 145(5}(b) of the A Independent examinerfs statement I have completed my examination. I confinn that no material matters have come to my attention in ￿nnertion with the exam1r￿tIOn which gives me cause to tElieve that in. any materiaf respec*'. the accounting records V￿re not kept in accordan￿ with secaion 130 of the Charittes Act or the ac(x)unts did not accord wth the accounting records. or the accounts did not comply with the applicable requirements conceming the fonn and content of aLzounts set out in the Charities (Accounts and Reports) Regulabons 2008 other than any requirement that the accounts gr¥e a Irue and fairf view which is not a matter considered as part of an independent examination. I have no COn￿rrts arKI have come acmss no otr￿r matters in connection with the examinati¢)n to whtch attention should be drawn in this report in order to enable a proper urKlerstanding of the accounts to reached. Signed: 3111012021 drew John May Relevant professional qualification(s) or body (rf any): FCA . Buckshaw H(X￿e. Holwell. StrErbome. Dorset DT9 5LD