I CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From l Aprll 2022 To 31 March 2023 Charity name: Grindon Parish Hall Charity registration number: 1187353 Reference and Administrative details Charlty name Grindon Parish Hall Other name the char5ty uses NIA Re8iStered ¢harity number Charit¢s prlnclpal address 1187353 Grindon Parish Hall Durham Road Thorpe Thewles Stockton-on-Tees T5213JN Names of the charity trustees who manage the charity Trustee name Offlce Iff any) Dates arted If not for whole year Name of person (or body) entitled to appoint trustee (If any John Tait ' Carole Sharkey Phillipa Cooper Lynne Williams Claire Gibbs Chair Secretsry The Parochièl Church Council of the Church of England Stockton Rural John Tait stepped down as Chair in September 2023. Chris Chapman was appointed as Trustee on 3 ju 2023 and was appointed as Chair on 18 September 2023
Structure, Governance and Management Description of charity's trusts: Type of governing document CIO Constitution How is the charity constituted? Charitsble Incorp)rated Organisation under the foundation model. Trustee selection methods includin8 details of any constitutional provisions e.8. election to post or name of any person or body entitled to appoint one or more trustees The users of the hall and local residents form a mana8ement committee {elected annual). Members of the ttjmmittee, and especially new members, are offered the opportunity to put themselvesforward asTrustees. The Chairman ofthe mana8ement committee is qUired to put themsefves forward as a trustee. Grlndon and Thorpe Thewles Parish Council can appoint a trustee. The Parochial Church Council of the Church of England Stockton Rural Parish can appoint a Trustee. Trustees tske account of the skills, knowledge and experience needed for the effective administration of the CIO in appointin8 new trustees. Addltlonal Informatlon Policies and procedures adopted for the indurtion and training of trustees All new trustees are provided with a copy of the CIO constitution on appointment. The charity's organisational structure and any wider network with which the charity works The trustees oversee the poliry and strate8y of the hall. They have approved a set of Standing Rules for the Management Committee which oversees the day-to-day operation of the Hall. The Hall is a member of the Tees Valley Village Hall Network, and Trustees attend meetings of the network, attend training events, and provide speakers on occasions. Relationship with anv related parties As noted above, the Hall is a member of the Tees Valley Village Halls Network. Financial Transactions ère confined to the payment bv Grindon Parish Hall of its membership fte. The Network provides advertisinE for the hall on its web site, and advice and training to support the operatlon of the Hall.
Objectives and Activities 5urnmary of the purposes of the charity as set out in its governing document To promote ft)r the benefit of the inhabitants of Thorpe Thewles and the surrounding district without distinction of sex. sexual orientation, ra or of political, religious or other opinions, by associating together the said inhabitants and the I(31 authorities. voluntary and other organisations in a common effort to advan education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations With the objects of improving the conditrons of life of the said inhabitants. to estsblish or secure the establishment of a community hall and to maintsin and manage the same in furtherance of these objects. Summary ofthe main activities in relation to those purposes for the public benefit, in particular. the activities, projects or Services identifled In the accounts. The Hall Is used by a number of community groups providing a rdnge of activitles of interest to the wider community the Hall services. These activities include circuit trainin8, art classes, coffee momin8S, soundbaths. The hall is used for private bookings by individuals and groups for events includin8 parties and social gatherin85 The Thorpe Thewles history Group utilise the hall for its meetin8$ and to hold talks whlch attrdct severdl attendees The National Childbirth Trust are a regular hall user. The Hall a150 hosts the Parish Council meetin85, which iftclude a public fonjm and chance for residents to voice views and concerns. The Parish Council additlonally hold a number of well attended social 8atherin8s for residents to attend. Hall hire fees have been maintained at prior levels to support 8roups in the post Covid period and in times of hi8h inflation in order for groups to continue to opetate and provide service5 and opportunity to attendees Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneflt The trustees have taken account of the ststement on public beneflt during their decisions throughout the year. Where possible we have taken steps to SUPPOrt groups which generally serve the population of Thorpe Thewles and the surroundin8 area. Additlonal information Contribution made bv volunteers The Hall relies substantially on the efforts of volunteers for its operation. Amongst the contributions volunteers make to the operation of the hall are financial. booking and other administrative support, layins out the hall for specific events. minor maintenance, grant applications. opening and Closing of the hall. Although a fully defensible figure is difficult to produce. it is estimated volunteers contribute in excess of 2 stsff FfE.
Achievements and Performance Summaryof the main achievements of the charity, identifying the difference the chartty's work has made to the circumstances of its beneficiaries and èny wider benefits to society as a whole. During the reporting period the primary achievement of the charity has been the successfvl -openIng of facilities post Covid and the retention and attrarth)n of a number of clientele providin8 a mix of artivitie5 for a wide rdnge of resident users. Hall utilisation has gradualtyl increased, with most activities being well attended. Hall revenue has increased and is now above 2019120 levels indicating that the Hall and its users have recovered from the Covid period. The activities supported by the Hall, by nature, attract users reflectin8 Thorpe Thewles. and are inclusive in their natu. Anecdotally the Hall in some cases IS the regular interaction some individuals have with others. The Hall is the only truly public space In the village of Thorpe Thewles it provides a unique resource to allow the local population to socialise, and pa"(Ipate in a variety of educational. recreational activities as well as those promoting health and well-bein8. This is especially important for the many agin8 and often i501ated residents of the village and surrounding area. (The vlllage does have two public houses. but these are increasing targeted at a relatively up market food trade for a broader geographical area and therefore limited in the support they give to our target beneficiaries). Addltlonal Irrfomiatlon Performance of fundraisin8 activthes against oblectives set The main obiectlve has been to increase revenues to pre-covid levels and to have the hall occupied by user groups on a gUlar basis. This has been achieved There were no objectives set for specific targeted fundroising during the period covered by this report. Future needs are being assessed and this may lead to futu fundraisin8 objectives and targets
Financial Review Review of the charity's financial position at the end of the period ststement explaining the policy fi)r holding resetves stating why they are held The hall attempts to retain reseNes to cover anticipated fvture maintenance and refurbishment costs and reasonably likely items of unforeseen expenditure le.g uninsured roof damage). Reserves are also held against unanticipated drops in income so the hall can continue to be viable for one year without income. A formal reseryes F)olicy ha5 now been drawn up and will be reviewed periodically. £22,851 NIA Amount of reserves held Reasons for holdin8 zero reserves Details of fund materiallv in defi'cit Explanation of any uncertainties about the charity continuing as a going concern NIA At the tlme of writtng (December 2023} there 15 little concern about the viability of the hall for the immediate future. Booking levels indicate the hall is day-to-day financlalty viable, whilst reserve5 are held to meet future costs. The nature of the historic hall {101 years oldl and the fabric of the building itself is the main risk to its goin8 concern. A recent major refurbishment of the hall has extended the expected asset life and regular maintenance is undertaken to protect the building fabrlc. Futu planning is in place through the management committee and into the board of trustees to ensure the hall continue5 to be viable and appropriate irNestment, includin8 fundlng submisslons. 15 made. Addlttonal Inforn)atlon The charity's principal sources of funds {Intluding any fundraising) Fees from hall bookings and users. Donations. No specific fundraising has been undertaken in the period covered by this report but will be conside as appropriate. A description of the principal risks facing the charity The principal risk facing the hall is that outstandlng issue5 With the physical infrastructure of the hall (most notably the roon will require expenditure beyond our reserves. grants and other monies which can be raised. A second major risk is that the Hall will be unable to re¢ruit a new cohort of volunteers to replace those who have led the operation of the hall during the last few years, several of whom have moved away from the village andlor suffered health problems. A third. ducing, risk is that increased heating costs will exceed the income from hiring out the hall.
Declarations The trustees declare that they have approved the tru5tees' report above. Signed on behalf the cha 'ty's trustees Name Position C&-frP Date 4. K. 202L
Grindon Parish Hall Charlty Number 1187353 FINANCIAL ACCOUNTS FOR THE YEAR ENDEO 3111 March 2023 Pale I
Independent Examlrkerfs Report I report to the trustees on my examination of the accounts of Grindon Parish Hall l.the TrusVI for the year ended 31" March 2023 Re5pon5ibllrties and basls of report s the charity's trustees, you are responsible for the preparation of the account5 in accordance with the requirements of the Charities Act 20111.the ACVI. I report in respect of my examlnation of the Trust's accounts carried out under section 145 of the 2011 Att and in carrying out my examination, I have followed all the appllcable Directions given by the Charity Commission under section 1451511bl of the Act. Independent Examlnerfs Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance wlth section 130 of the Charities ALt- or the accounts dld not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reportsi Regulatlon5 21XJ8 other than any requirement that the accounts glve a 'true and fairf view which Is not a matter consldered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Profe5slonal Fee The examlnation has been provided on a fee basis as detailed in the accounts. Signed: Joseph Deane FCA 61 Cleveland Avenue Darlington DL3 7HF Oate.. 8thJanuary 2024 Page 2
Grindon Parish Hall Receipts and Payments Account For the Year Ended 315t Marth 2023 Re¢*ipts Room Hire Covid Support Donations Other 7.850 3,477.25 ,(DJ.CO 170.Q) 476.23 .ll3.48 1.314.58 9,33I¢X Payments Water Gas and Electrlc Telephone Insurance PRS Licence RepaSrs and Maintenance Stationery and Consumables Cleanlng Audit 9& 120.50 $70.72 437.22 3,872.30 86&05 139.20 691.48 1,281.83 LCIX).IXI 70.0) 161.27 1,47S.98 1,679.32 550. 75.0) 8,n&2S 5,86& Surplus IDeflcltl forthe Pertod Depreciation forthe period 617.83 4255.44 Surplus IDeficitl for the year to 31st March 2023 617.83 ¢255.44 Page 3
Grlndon Parlsh Hall Balance Sheet Balance Sheet as at 31st March 2023 2022 Flxed Assets Balance brought forwa Purchased In the year Depreciation 4,W.98 ISL516. 3,114.04 .98 4,630.98 Current Assets Debtors Bank Current Account 432.C#) 22,851.70 23.283.70 21745.87 21745.87 Current Uabllltles Creditors 150.al (x) Netcurrent Assets 23,213.70 21595.87 NetAssets In,844.68 In.226,85 Whlch represents: Balance brought forward Surplus (Deficltl forthe year Balance carrled forward ITI,226.85 617.83 177,844.68 168,971.41 &255.44 177,226.85 Slgned.. Chair: Treasurer.. Date.. P¥e4