I CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees. Annual Report for the period
From l Aprll 2022 To 31 March 2023
Charity name: Grindon Parish Hall
Charity registration number: 1187353
Reference and Administrative details
Charlty name
Grindon Parish Hall
Other name the char5ty
uses
NIA
Re8iStered ¢harity
number
Charit¢s prlnclpal
address
1187353
Grindon Parish Hall
Durham Road
Thorpe Thewles
Stockton-on-Tees
T5213JN
Names of the charity trustees who manage the charity
Trustee name
Offlce Iff any)
Dates arted If not for
whole year
Name of person (or
body) entitled to
appoint trustee (If
any
John Tait '
Carole Sharkey
Phillipa Cooper
Lynne Williams
Claire Gibbs
Chair
Secretsry
The Parochièl Church
Council of the Church
of England Stockton
Rural
John Tait stepped down as Chair in September 2023.
Chris Chapman was appointed as Trustee on 3 ju￿ 2023 and was appointed as Chair on 18
September 2023

Structure, Governance and Management
Description of charity's
trusts:
Type of governing
document
CIO Constitution
How is the charity
constituted?
Charitsble Incorp)rated Organisation under the foundation model.
Trustee selection
methods includin8 details
of any constitutional
provisions e.8. election to
post or name of any
person or body entitled
to appoint one or more
trustees
The users of the hall and local residents form a mana8ement
committee {elected annual￿). Members of the ttjmmittee, and
especially new members, are offered the opportunity to put
themselvesforward asTrustees. The Chairman ofthe mana8ement
committee is ￿qUired to put themsefves forward as a trustee.
Grlndon and Thorpe Thewles Parish Council can appoint a trustee.
The Parochial Church Council of the Church of England Stockton Rural
Parish can appoint a Trustee. Trustees tske account of the skills,
knowledge and experience needed for the effective administration of
the CIO in appointin8 new trustees.
Addltlonal Informatlon
Policies and procedures
adopted for the indurtion
and training of trustees
All new trustees are provided with a copy of the CIO constitution on
appointment.
The charity's
organisational structure
and any wider network
with which the charity
works
The trustees oversee the poliry and strate8y of the hall. They have
approved a set of Standing Rules for the Management Committee
which oversees the day-to-day operation of the Hall. The Hall is a
member of the Tees Valley Village Hall Network, and Trustees attend
meetings of the network, attend training events, and provide
speakers on occasions.
Relationship with anv
related parties
As noted above, the Hall is a member of the Tees Valley Village Halls
Network. Financial Transactions ère confined to the payment bv
Grindon Parish Hall of its membership fte. The Network provides
advertisinE for the hall on its web site, and advice and training to
support the operatlon of the Hall.

Objectives and Activities
5urnmary of the purposes
of the charity as set out in
its governing document
To promote ft)r the benefit of the inhabitants of Thorpe
Thewles and the surrounding district without distinction of
sex. sexual orientation, ra￿ or of political, religious or other
opinions, by associating together the said inhabitants and the
I(￿31 authorities. voluntary and other organisations in a
common effort to advan￿ education and to provide facilities
in the interests of social welfare for recreation and other
leisure time occupations With the objects of improving the
conditrons of life of the said inhabitants.
to estsblish or secure the establishment of a community hall
and to maintsin and manage the same in furtherance of these
objects.
Summary ofthe main
activities in relation to
those purposes for the
public benefit, in
particular. the activities,
projects or Services
identifled In the accounts.
The Hall Is used by a number of community groups providing a rdnge
of activitles of interest to the wider community the Hall services.
These activities include circuit trainin8, art classes, coffee momin8S,
soundbaths. The hall is used for private bookings by individuals and
groups for events includin8 parties and social gatherin85
The Thorpe Thewles history Group utilise the hall for its meetin8$ and
to hold talks whlch attrdct severdl attendees
The National Childbirth Trust are a regular hall user.
The Hall a150 hosts the Parish Council meetin85, which iftclude a
public fonjm and chance for residents to voice views and concerns.
The Parish Council additlonally hold a number of well attended social
8atherin8s for residents to attend.
Hall hire fees have been maintained at prior levels to support 8roups
in the post Covid period and in times of hi8h inflation in order for
groups to continue to opetate and provide service5 and opportunity
to attendees
Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneflt
The trustees have taken account of the ststement on public beneflt
during their decisions throughout the year. Where possible we have
taken steps to SUPPOrt groups which generally serve the population of
Thorpe Thewles and the surroundin8 area.
Additlonal information
Contribution made bv
volunteers
The Hall relies substantially on the efforts of volunteers for its
operation. Amongst the contributions volunteers make to the
operation of the hall are financial. booking and other administrative
support, layins out the hall for specific events. minor maintenance,
grant applications. opening and Closing of the hall. Although a
fully defensible figure is difficult to produce. it is estimated volunteers
contribute in excess of 2 stsff FfE.

Achievements and Performance
Summaryof the main
achievements of the
charity, identifying the
difference the chartty's
work has made to the
circumstances of its
beneficiaries and èny
wider benefits to society
as a whole.
During the reporting period the primary achievement of the charity
has been the successfvl ￿-openIng of facilities post Covid and the
retention and attrarth)n of a number of clientele providin8 a mix of
artivitie5 for a wide rdnge of resident users.
Hall utilisation has gradualtyl increased, with most activities being well
attended. Hall revenue has increased and is now above 2019120
levels indicating that the Hall and its users have recovered from the
Covid period.
The activities supported by the Hall, by nature, attract users reflectin8
Thorpe Thewles. and are inclusive in their natu￿. Anecdotally the
Hall in some cases IS the regular interaction some individuals
have with others.
The Hall is the only truly public space In the village of Thorpe Thewles
it provides a unique resource to allow the local population to
socialise, and pa￿"(Ipate in a variety of educational. recreational
activities as well as those promoting health and well-bein8. This is
especially important for the many agin8 and often i501ated residents
of the village and surrounding area. (The vlllage does have two public
houses. but these are increasing targeted at a relatively up market
food trade for a broader geographical area and therefore limited in
the support they give to our target beneficiaries).
Addltlonal Irrfomiatlon
Performance of
fundraisin8 activthes
against oblectives set
The main obiectlve has been to increase revenues to pre-covid levels
and to have the hall occupied by user groups on a ￿gUlar basis.
This has been achieved
There were no objectives set for specific targeted fundroising during
the period covered by this report.
Future needs are being assessed and this may lead to futu
fundraisin8 objectives and targets

Financial Review
Review of the charity's
financial position at the
end of the period
ststement explaining the
policy fi)r holding
resetves stating why they
are held
The hall attempts to retain reseNes to cover anticipated fvture
maintenance and refurbishment costs and reasonably likely items of
unforeseen expenditure le.g uninsured roof damage).
Reserves are also held against unanticipated drops in income so the
hall can continue to be viable for one year without income. A formal
reseryes F)olicy ha5 now been drawn up and will be reviewed
periodically.
£22,851
NIA
Amount of reserves held
Reasons for holdin8 zero
reserves
Details of fund materiallv
in defi'cit
Explanation of any
uncertainties about the
charity continuing as a
going concern
NIA
At the tlme of writtng (December 2023} there 15 little concern about
the viability of the hall for the immediate future. Booking levels
indicate the hall is day-to-day financlalty viable, whilst reserve5 are
held to meet future costs.
The nature of the historic hall {101 years oldl and the fabric of the
building itself is the main risk to its goin8 concern. A recent major
refurbishment of the hall has extended the expected asset life and
regular maintenance is undertaken to protect the building fabrlc.
Futu￿ planning is in place through the management committee and
into the board of trustees to ensure the hall continue5 to be viable
and appropriate irNestment, includin8 fundlng submisslons. 15 made.
Addlttonal Inforn)atlon
The charity's principal
sources of funds
{Intluding any
fundraising)
Fees from hall bookings and users.
Donations.
No specific fundraising has been undertaken in the period covered by
this report but will be conside￿￿ as appropriate.
A description of the
principal risks facing the
charity
The principal risk facing the hall is that outstandlng issue5 With the
physical infrastructure of the hall (most notably the roon will require
expenditure beyond our reserves. grants and other monies which can
be raised. A second major risk is that the Hall will be unable to re¢ruit
a new cohort of volunteers to replace those who have led the
operation of the hall during the last few years, several of whom have
moved away from the village andlor suffered health problems. A
third. ￿ducing, risk is that increased heating costs will exceed the
income from hiring out the hall.

Declarations
The trustees declare that they have approved the tru5tees' report above.
Signed on behalf
the cha
'ty's trustees
Name
Position C&-frP
Date 4. K. 202L

Grindon Parish Hall
Charlty Number 1187353
FINANCIAL ACCOUNTS FOR THE YEAR ENDEO
3111 March 2023
Pale I

Independent Examlrkerfs Report
I report to the trustees on my examination of the accounts of Grindon Parish Hall l.the
TrusVI for the year ended 31" March 2023
Re5pon5ibllrties and basls of report
s the charity's trustees, you are responsible for the preparation of the account5 in
accordance with the requirements of the Charities Act 20111.the ACVI.
I report in respect of my examlnation of the Trust's accounts carried out under
section 145 of the 2011 Att and in carrying out my examination, I have followed all
the appllcable Directions given by the Charity Commission under section 1451511bl of
the Act.
Independent Examlnerfs Statement
I have completed my examination. I confirm that no material matters have come to
my attention in connection with the examination which gives me cause to believe
that in, any material respect..
the accounting records were not kept in accordance wlth section 130 of the
Charities ALt- or
the accounts dld not accord with the accounting records,. or
the accounts did not comply with the applicable requirements concerning the
form and content of accounts set out in the Charities (Accounts and Reportsi
Regulatlon5 21XJ8 other than any requirement that the accounts glve a 'true
and fairf view which Is not a matter consldered as part of an independent
examination.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a
proper understanding of the accounts to be reached.
Profe5slonal Fee
The examlnation has been provided on a fee basis as detailed in the accounts.
Signed:
Joseph Deane FCA
61 Cleveland Avenue
Darlington
DL3 7HF
Oate..
8thJanuary 2024
Page 2

Grindon Parish Hall
Receipts and Payments Account
For the Year Ended 315t Marth 2023
Re¢*ipts
Room Hire
Covid Support
Donations
Other
7.8￿50
3,477.25
,(DJ.CO
170.Q)
476.23
.ll3.48
1.314.58
9,33I¢X
Payments
Water
Gas and Electrlc
Telephone
Insurance
PRS Licence
RepaSrs and Maintenance
Stationery and Consumables
Cleanlng
Audit
9&
120.50
$70.72
437.22
3,872.30
86&05
139.20
691.48
1,281.83
LCIX).IXI
70.0)
161.27
1,47S.98
1,679.32
550.
75.0)
8,n&2S
5,86&
Surplus IDeflcltl forthe Pertod
Depreciation forthe period
617.83
4255.44
Surplus IDeficitl for the year to 31st March 2023
617.83
¢255.44
Page 3

Grlndon Parlsh Hall
Balance Sheet
Balance Sheet as at 31st March 2023
2022
Flxed Assets
Balance brought forwa
Purchased In the year
Depreciation
4,W.98
ISL516.
3,114.04
.98
4,630.98
Current Assets
Debtors
Bank Current Account
432.C#)
22,851.70
23.283.70
21745.87
21745.87
Current Uabllltles
Creditors
150.al
(x)
Netcurrent Assets
23,213.70
21595.87
NetAssets
In,844.68
In.226,85
Whlch represents:
Balance brought forward
Surplus (Deficltl forthe year
Balance carrled forward
ITI,226.85
617.83
177,844.68
168,971.41
&255.44
177,226.85
Slgned..
Chair:
Treasurer..
Date..
P¥e4