Dementia Matters Here (fordshire)
Trustees’ Annual Report
1[st] January 2020 to 31[st] December 2020
Page 1 of 12
Dementia Matters Here (fordshire) Trustees’ Annual Report for the period
From 1[st] January 2020 To 31[st] December 2020
About Dementia Matters Here (fordshire)
Dementia Matters Here (fordshire) Charitable Incorporated Organisation (CIO) was established on the 14 January 2020 to facilitate the cohesion of support across the county, add to existing support opportunities such as supporting the establishment of further meeting centres and support, develop and increase existing provision. Additionally, it was established to act on behalf of Herefordshire Dementia Action Alliance to support the creation and building of Dementia Friendly Communities and raise awareness of the condition to reduce myths and stigmas.
Dementia Matters Here (DMH) works to support people with dementia, their carers and families across Herefordshire through a number of services. DMH delivers a weekly Online Meeting Point, based on the Meeting Centre Programme ethos, which offers peer support, advice and information, an opportunity for members to have their voices heard and an opportunity to create friendships. The content of the sessions is shaped by the members who attend and is designed to support people affected by dementia to understand their changing social, emotional and cognitive needs. DMH also delivers a fortnightly online carers group to support carers in their role, find peer support and access information and advice. It produces a fortnightly newsletter to keep people informed and connected with what is happening in their County. A telephone support line offering advice, information and support and a one-to-one support service is also offered. DMH not only supports people with a diagnosis of dementia but also supports people awaiting diagnosis or who have mild cognitive impairment.
DMH additionally supports the Herefordshire Dementia Action Alliance to deliver its actions and works with organisations to support them to deliver sustainable opportunities for people affected by dementia in their communities and raise awareness of the condition.
Reference and Administrative details
| Charity name | Dementia Matters Here (fordshire) |
|---|---|
| Registered charity number | 1187352 |
| Charity’s principal address | Thorndale The Lydiatts Eyton Herefordshire HR6 0EE Tel: 01432 804480 |
Structure, Governance and Management
Page 2 of 12
| Type of governing document |
Constitution |
|---|---|
| How is the charity constituted? |
Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Apart from the first charity trustees every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the trustees. In selecting individuals for appointment as charity trustees the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. In addition, the trustees require potential trustees to submit a CV stating what they can offer a trustee and attend at least one trustee meeting. |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (ifany) | Expertise |
|---|---|---|---|
| Dr Shirley Evans | Chair | Shirley is a Senior Research Fellow with the Association for Dementia Studies, the University of Worcester. She brings expertise in writing grant applications, fundraising, business development, evaluation, technology and social media. She is Chair of Herefordshire Dementia Action Alliance. |
|
| Andrew Wood | Finance Officer |
A chartered accountant and experienced finance director of over more than 20 years, and has also served in the charitable sector, as a trustee, over the last 30 years. He has worked, at board-level, in the social care sector, since 2014, and in the wider healthcare sector since 2011, and co-owns a homecare business, serving Herefordshire, which has a particular focus on dementia care provision. He is also a trustee of a Bristol-based charity, Alive!, which has provided innovative, meaningful activity sessions in care homes for more than 10 years, again with a focus on dementia careprovision. |
|
| Phillipa Bruce-Kerr | Solicitor and Partner with Harrison Clark Rickerbys. Specialisms include advice to older people and those with disabilities and their families. A particular interest in support structures and mechanisms for those with dementia, especially in the early stages where there seems little support and signposting. Phillipa is also a Trustee of Leominster Meeting Centre. |
||
| Cheryl Poole | Safeguarding | Community Dementia Nurse with 2gether Mental Health Foundation Trust. A Trustee, responsible for all Clinical issues, Carers support and Safeguarding. She brings 30yrs experience of working, practicing and training in the field of Dementia care. She is also Chair of Dementia Friendly Leominster, working towards an inclusive and supportive community. |
Page 3 of 12
| 5 6 7 8 9 |
Trustee name | Office (ifany) | Expertise |
|---|---|---|---|
| Joy Valentini | Joy qualified as a State Registered Nurse in 1976 and has had a varied career in and out of nursing ever since. She runs her own home care business in Leominster and she is a Trustee and Manager of Leominster Meeting Centre. Her husband is now in a nursing home in the last stages of dementia. Three of their children live abroad so travelling is high on her priority list, along with a passion for increasing the understanding of dementia in the wider community. |
||
| Clare Powney | Secretary | Has worked in the Dementia sector for some years for the Alzheimer’s Society as Services Manager until recently co-founding Dementia Matters Here (fordshire) CIO. She has experience in local government, as a company director and educator. She brings her local knowledge and experience and supports with administrative management. |
|
| Ashley Winter | An Armed Forces veteran currently working as a Welfare Officer for the Defence Medical Welfare Service, supporting the community and Wye Valley NHS trust. As a member of the institute of welfare Ashley is a qualified Welfare Officer, Mental Health First Aider and has completed many courses to support those living with Dementia. |
||
| Natalie Cooke | A Registered Manager with a domiciliary home care provider in Herefordshire. Having worked in the sector for 15 years, she has both a passion for raising awareness of dementia and supporting those living with a dementia and their families. She champions awareness and supports the local community with dementia information sessions, as well as being involved in the local Dementia Action Alliance |
||
David Pearson |
Worked in public libraries for all his career and ended as Stock Manager for Worcestershire. Within this role he was responsible for social inclusion projects and was instrumental in setting up Books on Prescription within the county. His late wife passed away from a rare form of Alzheimer’s disease in early 2014, and since early 2015 he has spent a lot of time working as a Volunteer Development Worker for both Herefordshire and Worcestershire. Roles included working on Dementia Action Alliances, disseminating information to stakeholders, related groups and individuals and families, and for liaising within communities to raise the profile and understanding of dementia. He is a Dementia Friends Champion, and also works for the Worcestershire Alzheimer’s Side by Side Service. |
Page 4 of 12
Key Staff and Volunteers
*Note that Clare Powney and Cheryl Poole are both trustees of Dementia Matters Here and as per the constitution declare a conflict of interest and withdraw from any discussions and decisions in which there might be a conflict of interest.
| Name and role at DMH | What they bring |
|---|---|
| Clare Powney – Community Development Manager |
DMH CIO contracts with Clare Powney, as a consultant, to manage the day to day running of the charity and as Community Development Manager. Clare Powney has worked in the Dementia Sector for a number of years for the Alzheimer’s Society developing and managing their services across Herefordshire and Worcestershire. She also has experience as a company director, in local government and as an educator. Clare has built an extensive knowledge and understanding of the locality, its issues, and good relationships with local stakeholders. She is also a co-founder and trustee. |
| Cheryl Poole – Community Development Project Officer |
DMH CIO employs Cheryl Poole as Community Development Project Officer for 10 hours a week. She brings 30 yrs experience of working, practicing and training in the field of Dementia care, most recently as a Community Dementia nurse with the Community Dementia Service and as a GP Practice Community Dementia Nurse. Cheryl is currently delivering the one-to-one support service as well as supporting delivery of the other Herefordshire Dementia Community Support Services (HDCSS). Cheryl is also a trustee of DMH, Leominster Meeting Centre and Chair of Dementia Friendly Leominster. |
| Tynna Loveday – Volunteer Co-ordinator volunteer for Bromyard and surrounding area |
Tynna brings experience of having worked as a GP Practice Manager, supporting a number of local charitable organisations and organising events, both as a trustee and volunteer. This includes volunteering for the local hospital and has personal experience of caring for a person with dementia. She is extremely well known and respected in the Bromyard area. |
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
1) Promote the health and wellbeing of people living with a dementia or associated conditions, their relatives and carers in Herefordshire through, but not exclusively, the provision of education, information and support of activities. 2) Support the creation of dementia friendly communities across Herefordshire to enable people to feel understood, valued and able to contribute to their community. 3) To raise awareness of dementia and reduce the myths and stigma surrounding the condition. |
|---|---|
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, |
See below |
Page 5 of 12
| projects or services identified in the accounts. |
|
|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
In planning our activities, we have kept in mind the guidance issued by the Charity Commission on public benefit and regularly refer to our charitable objectives. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
A £5,000 grant fromThe Shaw Foundationenabled engagement of a part- time project officer for five months commencing April 2020. The application process was quick and straight forward and the fact that The Shaw Foundation was willing to fund a new charity was key to the success that followed. This initial funding gave the charity confidence to apply for other sources of funding and grants from the National Lottery COVID and Western Power enabled an extension of the project officer post. Involvement with the nationalCommunity Makersproject prompted establishment of an Online Meeting Point based on the Meeting Centre ethos with a view to developing such a Centre in the future. The Online Meeting Point has connected it’s members and reduced isolation during the lockdowns and COVID-19 restrictions over the last seven months. This prompted a proposal to Herefordshire and Worcester Clinical Commissioning Group (CCG) to expand the project to cover non- technological remote approaches such as newsletters, a helpline and a home visit service. CCG funding was granted for a six-month pilot (this is recurrent) and the new service is called Herefordshire Dementia Community Support Service (HDSSC). This funding enabled expansion of the initial project officer role and the appointment of a full-time community manager and a project officer for 10 hours a week from 1stNovember 2020. HDSSC will deliver to approximately 50 people affected by dementia:- • Online Meeting Points • Teleconferencing Groups • Telephone Support Line • Newsletter • One to one service The service is to be further expanded in the new year with another project officer providing additional support for those with dementia and their carers in care homes. The new services are open to anyone across Herefordshire who may have concerns regarding themselves or a loved one’s/friend’s memory and to professionals seeking additional information. The new service is also open to anyone who may have mild cognitive impairment, which is a major step forward in Herefordshire, as previously there has not been any support specifically for this condition. |
|---|---|
Page 6 of 12
Achievements against objectives
| Achievements against objectives set |
1) Promote the health and wellbeing of people living with a dementia or associated conditions, their relatives and carers in Herefordshire through, but not exclusively, the provision of education, information and support of activities. Delivering: • Weekly Online Meeting Point • Fortnightly Carer’s Group • Telephone Support Line • Fortnightly Newsletter • One-to-one support • Working with statutory and voluntary organisations 2) Support the creation of dementia friendly communities across Herefordshire to enable people to feel understood, valued and able to contribute to their community. • Supporting Herefordshire Dementia Action Alliance COVID-19 has unfortunately prevented DMH from achieving what it had hoped to this year. 3) To raise awareness of dementia and reduce the myths and stigma surrounding the condition. DMH has been unable to hold any events due to the COVID-19 situation but has worked to communicate with organisations around raising awareness. |
|---|---|
| Performance of fundraising activities against objectives set |
Due to COVID-19 fundraising activities have taken a hit, however, we successfully secured a number of smaller grants to adapt our way of working to continue to deliver our services. Once the situation improves, we will be able to focus again on fundraising activities. We were also successful in securing two larger grants towards delivering our services. |
Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end of the period |
Income The charity secured total income of £21,437 in this first period of start- up, with £10,405 of this Restricted income. Expenditure Expenditure in the period totalled £14,884. Surplus and Reserves The surplus for the period was £6,553, split between a deficit on Unrestricted Funds of £1,238 and a surplus of £7,791 on Restricted Funds. However, the Unrestricted Fund expenditure included £5,565 of costs for a project being funded by the Hereford & Worcester CCG but the funds were not received until January 2021, fully covering these costs. |
| Statement explaining the policy for holding reserves stating why they are held |
We aim to acquire sufficient funding to cover at least three month’s running costs, building up to six months’ cover as the charity becomes more established. |
| Amount of reserves held |
We have sufficient funds to cover 3 months running costs. |
Page 7 of 12
| Reasons for holding zero reserves |
N/A |
|---|---|
| Details of fund materially in deficit |
As noted above, a project, fully funded by the Hereford & Worcester CCG was commenced shortly before year-end, but the fund were not received until January 2021, more than covering these costs. |
| Explanation of any uncertainties about the charity continuing as a going concern |
In common with very many charities, other than those with very large levels of reserves, ongoing operation and impact depends on securing income to cover the immediate |
Risk Management
The charity has prepared a very detailed Risk Register, covering many areas, and setting out the Risk, the Potential Impact, and any Mitigating actions or factors in place to limit this impact.
Page 8 of 12
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Full name(s): Shirley Evans
Position: Chair
Date: 9th May 2021
Full name(s): Andrew Wood
Position: Finance Officer
Date: 9[th] May 2021
Page 9 of 12
Independent Examiner’s Report on the Accounts
Report to the Trustees of Dementia Matters Here (fordshire)
On the accounts for year ended 31[st] December 2020
Set out on pages 10 and 11 below
Respective responsibilities of the trustees and the examiner
The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charites Act 1993 (the Act)) and that an independent examination is not needed.
It is my responsibility to
-
Examine the accounts (under section 43 of the Act);
-
To follow the procedures laid down in the General Direction given by the Charity Commission (under section 43(7) (b) of the Act), and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations rom you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is give as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention
-
Which gives me reasonable cause to believe that in, any material respect, the requirements:
-
To keep accounting records in accordance with section 41 of the Act; and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act; have not been met; or
-
To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Graham Hudson
Relevant professional qualification(s) or body (if any): Retired plc Director
Address: The Leas Farm, Bearwood, Herefordshire HR6 9EE
Page 10 of 12
Receipts and Payments Accounts
----- Start of picture text -----
Charity Name No (if any)
Dementia Matters Here (fordshire) 1187352
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 1st Jan 2020 31st Dec 2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants awarded 9,953 10,405 - 20,358 -
Donations 1,079 - - 1,079 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
11,032 10,405 - 21,437 -
AR)
A2 Asset and investment
sales, (see table).
Not applicable - - - -
- - - - -
Sub total - - - - -
Total receipts 11,032 10,405 - 21,437 -
A3 Payments
Contracted Labour services 9,166 2,000 - 11,166 -
Equipment 674 499 - 1,173 -
Insurance 554 - 554 -
Salaries 832 - - 832 -
General office support costs 885 71 - 956 -
Telephone 134 24 - 158 -
Bank charges 25 20 - 45 -
- - - - -
- - - - -
Sub total 12,270 2,614 - 14,884 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 12,270 2,614 - 14,884 -
Net of receipts/(payments) - 1,238 7,791 - 6,553 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end - 1,238 7,791 - 6,553 -
----- End of picture text -----
Page 11 of 12
Section B Statement of assets and liabilities at the end of the period
----- Start of picture text -----
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Lloyds Bank - 238 7,791 -
- - -
- - -
Total cash funds - 238 7,791 -
(agree balances w ith receipts and payments
account(s)) Agreement Error OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities Trustee Loan Unrestricted 1,000 On demand
-
-
-
-
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
Chair of Trustees Shirley Evans 9th May 2021
Finance Trustee Andrew Wood 9th May 2021
----- End of picture text -----
Page 12 of 12