## **Dementia Matters Here (fordshire)**
## **Trustees’ Annual Report**
## **1[st] January 2020 to 31[st] December 2020**
Page **1** of **12**
## **Dementia Matters Here (fordshire) Trustees’ Annual Report for the period**
**From 1[st] January 2020 To 31[st] December 2020**
## **About Dementia Matters Here (fordshire)**
Dementia Matters Here (fordshire) Charitable Incorporated Organisation (CIO) was established on the 14 January 2020 to facilitate the cohesion of support across the county, add to existing support opportunities such as supporting the establishment of further meeting centres and support, develop and increase existing provision. Additionally, it was established to act on behalf of Herefordshire Dementia Action Alliance to support the creation and building of Dementia Friendly Communities and raise awareness of the condition to reduce myths and stigmas.
Dementia Matters Here (DMH) works to support people with dementia, their carers and families across Herefordshire through a number of services. DMH delivers a weekly Online Meeting Point, based on the Meeting Centre Programme ethos, which offers peer support, advice and information, an opportunity for members to have their voices heard and an opportunity to create friendships. The content of the sessions is shaped by the members who attend and is designed to support people affected by dementia to understand their changing social, emotional and cognitive needs. DMH also delivers a fortnightly online carers group to support carers in their role, find peer support and access information and advice. It produces a fortnightly newsletter to keep people informed and connected with what is happening in their County. A telephone support line offering advice, information and support and a one-to-one support service is also offered. DMH not only supports people with a diagnosis of dementia but also supports people awaiting diagnosis or who have mild cognitive impairment.
DMH additionally supports the Herefordshire Dementia Action Alliance to deliver its actions and works with organisations to support them to deliver sustainable opportunities for people affected by dementia in their communities and raise awareness of the condition.
## **Reference and Administrative details**
|**Charity name**|**Dementia Matters Here (fordshire)**|
|---|---|
|**Registered charity number**|1187352|
|**Charity’s principal address**|Thorndale
The Lydiatts
Eyton
Herefordshire
HR6 0EE
Tel: 01432 804480|
## **Structure, Governance and Management**
Page **2** of **12**
|**Type of governing**
**document**|Constitution|
|---|---|
|**How is the charity**
**constituted?**|Charitable Incorporated Organisation (CIO)|
|**Trustee selection methods**
**including details of any**
**constitutional provisions**
**e.g. election to post or**
**name of any person or**
**body entitled to appoint**
**one or more trustees**|Apart from the first charity trustees every trustee must be
appointed for a term of three years by a resolution passed
at a properly convened meeting of the trustees.
In selecting individuals for appointment as charity trustees
the charity trustees must have regard to the skills,
knowledge and experience needed for the effective
administration of the CIO.
In addition, the trustees require potential trustees to submit
a CV stating what they can offer a trustee and attend at
least one trustee meeting.|
## **Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (ifany)**|**Expertise**|
|---|---|---|---|
||Dr Shirley Evans|Chair|Shirley is a Senior Research Fellow with the
Association for Dementia Studies, the University
of Worcester. She brings expertise in writing
grant applications, fundraising, business
development, evaluation, technology and social
media. She is Chair of Herefordshire Dementia
Action Alliance.|
||Andrew Wood|Finance
Officer|A chartered accountant and experienced finance
director of over more than 20 years, and has
also served in the charitable sector, as a trustee,
over the last 30 years. He has worked, at
board-level, in the social care sector, since
2014, and in the wider healthcare sector since
2011, and co-owns a homecare business,
serving Herefordshire, which has a particular
focus on dementia care provision. He is also a
trustee of a Bristol-based charity, Alive!, which
has provided innovative, meaningful activity
sessions in care homes for more than 10 years,
again with a focus on dementia careprovision.|
||Phillipa Bruce-Kerr||Solicitor and Partner with Harrison Clark
Rickerbys. Specialisms include advice to older
people and those with disabilities and their
families. A particular interest in support
structures and mechanisms for those with
dementia, especially in the early stages where
there seems little support and signposting.
Phillipa is also a Trustee of Leominster Meeting
Centre.|
||Cheryl Poole|Safeguarding|Community Dementia Nurse with 2gether Mental
Health Foundation Trust. A Trustee, responsible
for all Clinical issues, Carers support and
Safeguarding. She brings 30yrs experience of
working, practicing and training in the field of
Dementia care. She is also Chair of Dementia
Friendly Leominster, working towards an
inclusive and supportive community.|
Page **3** of **12**
|5
6
7
8
9|**Trustee name**|**Office (ifany)**|**Expertise**|
|---|---|---|---|
||Joy Valentini||Joy qualified as a State Registered Nurse in
1976 and has had a varied career in and out of
nursing ever since. She runs her own home care
business in Leominster and she is a Trustee and
Manager of Leominster Meeting Centre. Her
husband is now in a nursing home in the last
stages of dementia. Three of their children live
abroad so travelling is high on her priority list,
along with a passion for increasing the
understanding of dementia in the wider
community.|
||Clare Powney|Secretary|Has worked in the Dementia sector for some
years for the Alzheimer’s Society as Services
Manager until recently co-founding Dementia
Matters Here (fordshire) CIO. She has
experience in local government, as a company
director and educator. She brings her local
knowledge and experience and supports with
administrative management.|
||Ashley Winter||An Armed Forces veteran currently working as a
Welfare Officer for the Defence Medical Welfare
Service, supporting the community and Wye
Valley NHS trust. As a member of the institute of
welfare Ashley is a qualified Welfare Officer,
Mental Health First Aider and has completed
many courses to support those living with
Dementia.|
||Natalie Cooke||A Registered Manager with a domiciliary home
care provider in Herefordshire. Having worked in
the sector for 15 years, she has both a passion
for raising awareness of dementia and
supporting those living with a dementia and their
families. She champions awareness and
supports the local community with dementia
information sessions, as well as being involved
in the local Dementia Action Alliance|
||
David Pearson||Worked in public libraries for all his career and
ended as Stock Manager for Worcestershire.
Within this role he was responsible for social
inclusion projects and was instrumental in
setting up Books on Prescription within the
county. His late wife passed away from a rare
form of Alzheimer’s disease in early 2014, and
since early 2015 he has spent a lot of time
working as a Volunteer Development Worker for
both Herefordshire and Worcestershire. Roles
included working on Dementia Action Alliances,
disseminating information to stakeholders,
related groups and individuals and families, and
for liaising within communities to raise the profile
and understanding of dementia. He is a
Dementia Friends Champion, and also works for
the Worcestershire Alzheimer’s Side by Side
Service.|
Page **4** of **12**
## **Key Staff and Volunteers**
*Note that Clare Powney and Cheryl Poole are both trustees of Dementia Matters Here and as per the constitution declare a conflict of interest and withdraw from any discussions and decisions in which there might be a conflict of interest.
|**Name and role at DMH**|**What they bring**|
|---|---|
|**Clare Powney –**
**Community**
**Development Manager**|DMH CIO contracts with Clare Powney, as a consultant, to
manage the day to day running of the charity and as Community
Development Manager. Clare Powney has worked in the
Dementia Sector for a number of years for the Alzheimer’s
Society developing and managing their services across
Herefordshire and Worcestershire. She also has experience as a
company director, in local government and as an educator. Clare
has built an extensive knowledge and understanding of the
locality, its issues, and good relationships with local stakeholders.
She is also a co-founder and trustee.|
|**Cheryl Poole –**
**Community**
**Development Project**
**Officer**|DMH CIO employs Cheryl Poole as Community Development
Project Officer for 10 hours a week. She brings 30 yrs experience
of working, practicing and training in the field of Dementia care,
most recently as a Community Dementia nurse with the
Community Dementia Service and as a GP Practice Community
Dementia Nurse. Cheryl is currently delivering the one-to-one
support service as well as supporting delivery of the other
Herefordshire Dementia Community Support Services (HDCSS).
Cheryl is also a trustee of DMH, Leominster Meeting Centre and
Chair of Dementia Friendly Leominster.|
|**Tynna Loveday –**
**Volunteer Co-ordinator**
**volunteer for Bromyard**
**and surrounding area**|Tynna brings experience of having worked as a GP Practice
Manager, supporting a number of local charitable organisations
and organising events, both as a trustee and volunteer. This
includes volunteering for the local hospital and has personal
experience of caring for a person with dementia. She is extremely
well known and respected in the Bromyard area.|
## **Objectives and Activities**
|**Summary of the purposes**
**of the charity as set out in**
**its governing document**|1) Promote the health and wellbeing of people living
with a dementia or associated conditions, their
relatives and carers in Herefordshire through, but not
exclusively, the provision of education, information
and support of activities.
2) Support the creation of dementia friendly
communities across Herefordshire to enable people
to feel understood, valued and able to contribute to
their community.
3) To raise awareness of dementia and reduce the
myths and stigma surrounding the condition.|
|---|---|
|**Summary of the main**
**activities in relation to**
**those purposes for the**
**public benefit, in**
**particular, the activities,**|See below|
Page **5** of **12**
|**projects or services**
**identified in the accounts.**||
|---|---|
|**Statement confirming**
**whether the trustees have**
**had regard to the**
**guidance issued by the**
**Charity Commission on**
**public benefit**|In planning our activities, we have kept in mind the guidance
issued by the Charity Commission on public benefit and
regularly refer to our charitable objectives.|
## **Achievements and Performance**
|**Summary of the**
**main achievements**
**of the charity,**
**identifying the**
**difference the**
**charity’s work has**
**made to the**
**circumstances of**
**its beneficiaries**
**and any wider**
**benefits to society**
**as a whole**.|A £5,000 grant fromThe Shaw Foundationenabled engagement of a part-
time project officer for five months commencing April 2020. The application
process was quick and straight forward and the fact that The Shaw
Foundation was willing to fund a new charity was key to the success that
followed.
This initial funding gave the charity confidence to apply for other sources of
funding and grants from the National Lottery COVID and Western Power
enabled an extension of the project officer post.
Involvement with the nationalCommunity Makersproject prompted
establishment of an Online Meeting Point based on the Meeting Centre
ethos with a view to developing such a Centre in the future. The Online
Meeting Point has connected it’s members and reduced isolation during
the lockdowns and COVID-19 restrictions over the last seven months.
This prompted a proposal to Herefordshire and Worcester Clinical
Commissioning Group (CCG) to expand the project to cover non-
technological remote approaches such as newsletters, a helpline and a
home visit service. CCG funding was granted for a six-month pilot (this is
recurrent) and the new service is called Herefordshire Dementia
Community Support Service (HDSSC). This funding enabled expansion of
the initial project officer role and the appointment of a full-time community
manager and a project officer for 10 hours a week from 1stNovember
2020. HDSSC will deliver to approximately 50 people affected by
dementia:-
•
Online Meeting Points
•
Teleconferencing Groups
•
Telephone Support Line
•
Newsletter
•
One to one service
The service is to be further expanded in the new year with another project
officer providing additional support for those with dementia and their carers
in care homes.
The new services are open to anyone across Herefordshire who may have
concerns regarding themselves or a loved one’s/friend’s memory and to
professionals seeking additional information. The new service is also open
to anyone who may have mild cognitive impairment, which is a major step
forward in Herefordshire, as previously there has not been any support
specifically for this condition.|
|---|---|
Page **6** of **12**
## **Achievements against objectives**
|**Achievements against**
**objectives set**|1) Promote the health and wellbeing of people living with a
dementia or associated conditions, their relatives and
carers in Herefordshire through, but not exclusively, the
provision of education, information and support of activities.
Delivering:
•
Weekly Online Meeting Point
•
Fortnightly Carer’s Group
•
Telephone Support Line
•
Fortnightly Newsletter
•
One-to-one support
•
Working with statutory and voluntary organisations
2) Support the creation of dementia friendly communities
across Herefordshire to enable people to feel understood,
valued and able to contribute to their community.
•
Supporting Herefordshire Dementia Action Alliance
COVID-19 has unfortunately prevented DMH from
achieving what it had hoped to this year.
3) To raise awareness of dementia and reduce the myths and
stigma surrounding the condition.
DMH has been unable to hold any events due to the
COVID-19 situation but has worked to communicate with
organisations around raising awareness.|
|---|---|
|**Performance of**
**fundraising activities**
**against objectives set**|Due to COVID-19 fundraising activities have taken a hit, however,
we successfully secured a number of smaller grants to adapt our
way of working to continue to deliver our services. Once the
situation improves, we will be able to focus again on fundraising
activities. We were also successful in securing two larger grants
towards delivering our services.|
## **Financial Review**
|**Financial Review**||
|---|---|
|**Review of the charity’s**
**financial position at the**
**end of the period**|**Income**
The charity secured total income of £21,437 in this first period of start-
up, with £10,405 of this Restricted income.
**Expenditure**
Expenditure in the period totalled £14,884.
**Surplus and Reserves**
The surplus for the period was £6,553, split between a deficit on
Unrestricted Funds of £1,238 and a surplus of £7,791 on Restricted
Funds. However, the Unrestricted Fund expenditure included £5,565
of costs for a project being funded by the Hereford & Worcester CCG
but the funds were not received until January 2021, fully covering
these costs.|
|**Statement explaining**
**the policy for holding**
**reserves stating why**
**they are held**|We aim to acquire sufficient funding to cover at least three month’s
running costs, building up to six months’ cover as the charity becomes
more established.|
|**Amount of reserves**
**held**|We have sufficient funds to cover 3 months running costs.|
Page **7** of **12**
|**Reasons for holding**
**zero reserves**|N/A|
|---|---|
|**Details of fund**
**materially in deficit**|As noted above, a project, fully funded by the Hereford & Worcester
CCG was commenced shortly before year-end, but the fund were not
received until January 2021, more than covering these costs.|
|**Explanation of any**
**uncertainties about the**
**charity continuing as a**
**going concern**|In common with very many charities, other than those with very large
levels of reserves, ongoing operation and impact depends on securing
income to cover the immediate|
## **Risk Management**
The charity has prepared a very detailed Risk Register, covering many areas, and setting out the Risk, the Potential Impact, and any Mitigating actions or factors in place to limit this impact.
Page **8** of **12**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees:**
**Full name(s):** Shirley Evans
**Position:** Chair
**Date:** 9th May 2021
**Full name(s):** Andrew Wood
**Position:** Finance Officer
**Date:** 9[th] May 2021
Page **9** of **12**
## **Independent Examiner’s Report on the Accounts**
## **Report to the Trustees of Dementia Matters Here (fordshire)**
## **On the accounts for year ended 31[st] December 2020**
## **Set out on pages 10 and 11 below**
## **Respective responsibilities of the trustees and the examiner**
The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charites Act 1993 (the Act)) and that an independent examination is not needed.
It is my responsibility to
- Examine the accounts (under section 43 of the Act);
- To follow the procedures laid down in the General Direction given by the Charity Commission (under section 43(7) (b) of the Act), and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations rom you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is give as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention
1. Which gives me reasonable cause to believe that in, any material respect, the requirements:
- To keep accounting records in accordance with section 41 of the Act; and
- To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act; have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Graham Hudson
Relevant professional qualification(s) or body (if any): Retired plc Director
Address: The Leas Farm, Bearwood, Herefordshire HR6 9EE
Page **10** of **12**
## **Receipts and Payments Accounts**
**----- Start of picture text -----**
Charity Name No (if any)
Dementia Matters Here (fordshire) 1187352
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 1st Jan 2020 31st Dec 2020
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants awarded 9,953 10,405 - 20,358 -
Donations 1,079 - - 1,079 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
11,032 10,405 - 21,437 -
AR)
A2 Asset and investment
sales, (see table).
Not applicable - - - -
- - - - -
Sub total - - - - -
Total receipts 11,032 10,405 - 21,437 -
A3 Payments
Contracted Labour services 9,166 2,000 - 11,166 -
Equipment 674 499 - 1,173 -
Insurance 554 - 554 -
Salaries 832 - - 832 -
General office support costs 885 71 - 956 -
Telephone 134 24 - 158 -
Bank charges 25 20 - 45 -
- - - - -
- - - - -
Sub total 12,270 2,614 - 14,884 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 12,270 2,614 - 14,884 -
Net of receipts/(payments) - 1,238 7,791 - 6,553 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end - 1,238 7,791 - 6,553 -
**----- End of picture text -----**
Page **11** of **12**
## **Section B Statement of assets and liabilities at the end of the period**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Lloyds Bank - 238 7,791 -
- - -
- - -
Total cash funds - 238 7,791 -
(agree balances w ith receipts and payments
account(s)) Agreement Error OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities Trustee Loan Unrestricted 1,000 On demand
-
-
-
-
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name approval
Chair of Trustees Shirley Evans 9th May 2021
Finance Trustee Andrew Wood 9th May 2021
**----- End of picture text -----**
Page **12** of **12**