Trustees' Annual Report for the period
From
Period start date To Period end date 1 April 2023 31 March 2024
Charity name Viva Gymnastics Club
Other names charity is known by
Registered charity number (if any) 1187339
Charity's principal address John Pounds Centre
23 Queen Street Portsmouth Postcode PO1 3HN
Names of the charity trustees who manage the charity
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Trustee name Office (if any)
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1 Charlotte Vella Chair 2 Georgina Lane Diane Fryer
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3
Dates acted if not for whole year
appoint trustee (if any) Per 10.1 of Viva Gymnastic Club’s constitution: “ Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting of the charity trustees.”
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year | |
|---|---|---|
| Charlotte Vella | ||
| Georgina Lane | ||
| Diane Fryer |
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information) Charlotte Vella
1 March 2012
TAR
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(eg. trust deed, constitution)[Constitution ] How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation ] Trustee selection methods Per 10.1 of Viva Gymnastic Club’s constitution: “Apart from the first charity (eg. appointed by, elected by) trustees, every trustee must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting of the charity trustees.”
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The charitable objective of Viva Gymnastics Club is the advancement of amateur sport which promotes health by involving physical or mental skill or exertion and which is undertaken on an amateur basis. |
|---|---|
| The main activity undertaken by Viva Gymnastics Club for the public benefit is the running of gymnastics classes for children in the Portsmouth and Hilsea areas, including provision for gymnasts with a variety of disabilities and additional needs. The club’s gymnastics classes are intended to benefit participants by providing physical exercise and mental stimulation and enabling skill-building. Gymnasts with disabilities and additional needs have often found themselves excluded from the sport of gymnastics, but it is the aim of Viva Gymnastics Club to ensure that disabilities are not a barrier to participation. All trustees of Viva Gymnastics Club confirm that they have regard to the Charity Commission’s public benefit guides PB1, PB2 and PB3 when making decisions, exercising any powers or duties and carrying out activities to which theyare relevant. |
March 2012
TAR
2
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Viva Gymnastic Club continued the delivery of gymnastics to the local community, broadening its reach from Portsea to include Hilsea where it now leases a unit. The keys to the new unit in Hilsea were obtained on the last day of August 2023, and the Club spent the following weeks preparing the unit to be opened to the public for gymnastics sessions in November 2023.
The second site has resulted in the Club expanding its customer base and being able to develop its programme, including offering additional SEND sessions and working in partnership with Portsmouth City Council to provide Holiday Activities & Food (HAF) day camps.
The Club participated in fundraising for the Wave 105 Cash For Kids Sports Challenge in September 2023, raising £18,922. As a result of being the top fundraiser in the region the Club received £5,000 as a prize, bringing the total fundraised to £23,922.
The Club continues to build its coaching base by upskilling young trainee coaches and members of staff.
Section E Financial review
The charity’s reserve funds are reinvested into the Club by way of Brief statement of the purchasing gymnastics equipment, buying fundraising supplies, funding charity’s policy on reserves coaching courses and covering the charity’s running costs. Details of any funds materially None. in deficit
Further financial review details (Optional information)
3 March 2012
TAR
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The charity’s principal sources of funds are members’ fees, including individual gymnast bookings, charity group booking and school group bookings, and additional fundraising undertaken by the Club, such as grant applications for projects, general fundraising events, competitions, occasional sale of ‘tuck shop’ items and sales of Club kit.
All purchases made for the charity are in support of the charity’s aims and to enable the charity to operate. The charity purchases new gymnastics equipment so that all gymnasts can access equipment and learn skills, including those gymnasts with physical disabilities and additional needs. For example, soft play and sensory equipment is purchased for those gymnasts with sensory needs, whilst accessibility aids are purchased to make the gymnastics equipment accessible to those gymnasts with physical disabilities.
Section F Other optional information
The expenses of the Club are much increased this year due to the opening of the second site, which involved additional rent, installation of electrics and water to the unit, and the building and fitting out of an office and staff area, upgrading the toilet and pipework, installing a kitchen and catering area including hot water heating units, and adding safety features.
The opening of the new unit was greatly facilitated by a personal loan from one of the trustees to cover setting-up expenses.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Charlotte Vella
Position (eg Secretary, Chair, etc) Chair
28.1.25
4 March 2012
TAR
Charity Name No (if any) Viva Gymnastics Club 1187339
CC16a
Receipts and payments accounts
For the period Period start date Period end date To from 01-Apr-23 31-Mar-24
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - 0 134,162 24,594 45,000 - - - 203,756 495 - 495 204,251 1,107 960 90 2,826 1,645 1,039 56,257 1,901 6,257 1,042 449 8,817 2,130 325 180 627 5,611 48,968 159 456 31 752 58,013 2,112 201,755 383 3,949 550 63 4,945 206,700 - 2,449 - 2,983 534 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - 0 134,162 24,594 45,000 - - - 203,756 495 - 495 204,251 1,107 960 90 2,826 1,645 1,039 56,257 1,901 6,257 1,042 449 8,817 2,130 325 180 627 5,611 48,968 159 456 31 752 58,013 2,112 201,755 383 3,949 550 63 4,945 206,700 - 2,449 - 2,983 534 |
Last year to the nearest £ |
| Bank interest on deposit accounts | - | - | |||
| Donations andgrants | 0 | 2,000 | |||
| Membership subcriptions and fundraising fees |
134,162 | 129,673 | |||
| Fundraising | 24,594 | - | |||
| Loans to Viva Gymnastics | 45,000 | - | |||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| Sub total(Gross income for AR) |
203,756 | 131,673 | |||
| A2 Asset and investment sales | |||||
| Refunds/credits | 495 | 316 | |||
| - | - | ||||
| Sub total | 495 | 316 | |||
| Total receipts A3 Payments |
|||||
| 131,989 | |||||
Advertising |
1,107 | 368 | |||
| Badges, certificates, medals/competition costs |
960 | 1,593 | |||
| Bank interest and charges | 90 | 90 | |||
| Clothingand materials | 2,826 | 970 | |||
| Coachingcourses | 1,645 | 984 | |||
| Coching/club insurance | 1,039 | 693 | |||
| Contract services(self-employed) | 56,257 | 43,396 | |||
| Cost of fundraisingevents | 1,901 | 171 | |||
| Equipment hire | 6,257 | 6,000 | |||
| Equipment insurance | 1,042 | 341 | |||
| First aid supplies/courses, PPE, safety | 449 | 108 | |||
Grants and donations paid Legal/professional fees |
8,817 | 431 | |||
| 2,130 | |||||
| Members' subscription refunds | 325 | 209 | |||
| Motor and travel | 180 | 590 | |||
| Printing, postage, stationery and computer supplies |
627 | 426 | |||
| Repairs,maintenance,improvements | 5,611 | 27 | |||
| Rent: hire of rooms/gyms | 48,968 | 22,840 | |||
| Safeguardingchecks/courses | 159 | 173 | |||
| Software,cloud storage,web,email | 456 | 147 | |||
| Sundrysupplies | 31 | 317 | |||
| Utilities | 752 | ||||
| Wages,salaries,NI andpensions | 58,013 | 54,490 | |||
| Website | 2,112 | 314 | |||
| **Sub total ** | 201,755 | 134,678 | |||
| A4 Asset and investment purchases |
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| Furniture/storage equipment | 383 | 62 | |||
| Gymnastics equipment | 3,949 | 3,003 | |||
| Kitchen/office equipment | 550 | ||||
| Sensoryequipment | 63 | 34 | |||
| **Sub total ** | 4,945 | 3,098 | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end CCXX R1 accounts (SS) |
|||||
| 137,776 | |||||
| - 2,449 | - | - | - 2,449 | - 5,787 | |
| - | - | - | - | - | |
| 2,983 | - | - | 2,983 | 8,770 | |
| 534 | - 1 |
- | 534 |
2,983 30/01/2025 |
CCXX R2 accounts ISSI 3010112025
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Diane Fryer Details Details Total cash funds (agree balances with receipts and payments account(s)) Rent deposit to landlord (Petchey) Current bank account Loans from Charlotte Vella Details Retained assets at 31.3.24 (gym ~~equipment etc)~~ Details Signature Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 534 - - - - - 534 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 15,000 - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 11,557 - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 45,000 - - - - Print Name Diane Fryer |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Diane Fryer | Diane Fryer | 11.1.25 | |
CCXX R3 accounts (SS)
30/01/2025
3
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Viva Gymnastics Club On ac¢ounts for tha year ended 31 March 2024 Charity no (if any) 1187339 S•t out on pages I report to Ihe trustees on my examination of the accounts of the above charity (Ihe Trusn for the year ended Respon8ibilitles and As ts charity trustees of the Trust. you are responsible for the pparatiOn basis of report of the accounts in accordan wrth the requirements of the Charities Ad 2011 ctr Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Direth'ons given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in. any material Indèpendent xominer's Statsment accounting records were not kept in accordan wilh section 130 of theAdor the accounts do not accord wÉih the accounting records I have no cOnmS and have come across no other matters in connection 7Aith the examination to which attention should be drawn in order to enable a proper understandirvj of the accounts to be reached. . Please lete the bwyds in the brackets rfthey do not apply. Slgned: Dats: 36.01. 2az£ Name: Raymond OsboTh Relevarrt professlonal qualification(s) or body (If any): Fellow of the InstitLrte of Chartered Accountants in England & Wales Address: 10 Golden Cross Road, Rochford, Essex SS4 3DG IER October 2018