2023-03-31-accounts - Viva Gymnastics Club

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Trustees' Annual Report for the period

Period start date Period end date 1 April 2022 31 March 2023

From To

Section A Reference and administration details

Charity name Viva Gymnastics Club

Other names charity is known by

Registered charity number (if any) 1187339

Charity's principal address

John Pounds Centre

23 Queen Street

Portsmouth Postcode PO1 3HN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Charlotte Vella	Chair	Per 10.1 of Viva Gymnastic Club’s constitution: “Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a resolution passed at a properly convened meeting of the charity trustees.”
Georgina Lane
Diane Fryer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Charlotte Vella
Georgina Lane
Diane Fryer

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Charlotte Vella

Section B Structure, governance and management

TAR

March 2012

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

[Constitution ]

How the charity is constituted[Charitable Incorporated Organisation ]

(eg. trust, association, company) Trustee selection methods Per 10.1 of Viva Gymnastic Club’s constitution: “Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a (eg. appointed by, elected by) resolution passed at a properly convened meeting of the charity trustees.”

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the The charitable objective of Viva Gymnastics Club is the advancement of charity set out in its amateur sport which promotes health by involving physical or mental skill governing document or exertion and which is undertaken on an amateur basis.

The main activity undertaken by Viva Gymnastics Club for the public benefit is the running of gymnastics classes for children in the Portsmouth area, including provision for gymnasts with a variety of Summary of the main disabilities and additional needs. activities undertaken for the public benefit in relation to The club’s gymnastics classes are intended to benefit participants by these objects (include within providing physical exercise and mental stimulation and enabling skill- this section the statutory building. Gymnasts with disabilities and additional needs have often declaration that trustees have found themselves excluded from the sport of gymnastics, but it is the aim had regard to the guidance of Viva Gymnastics Club to ensure that disabilities are not a barrier to issued by the Charity participation. Commission on public benefit) All trustees of Viva Gymnastics Club confirm that they have regard to the Charity Commission’s public benefit guides PB1, PB2 and PB3 when making decisions, exercising any powers or duties and carrying out activities to which they are relevant.

Additional details of objectives and activities (Optional information)

TAR

March 2012

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Viva Gymnastic Club continued the delivery of gymnastics to the local community. Income started to build again as classes were no longer restricted due to Covid. The Club began to build their coaching base by upskilling young trainee coaches and members of staff.

Two major contributors to the funds of the Club were Portsmouth City Council and Marks & Spencer who both donated £1,000.

Section E Financial review

The charity’s reserve funds are reinvested into the club by way of Brief statement of the purchasing gymnastics equipment, buying fundraising supplies, funding charity’s policy on reserves coaching courses and covering the charity’s running costs.

Details of any funds materially None. in deficit

Further financial review details (Optional information)

TAR

March 2012

The charity’s principal sources of funds are members’ fees, including individual gymnast bookings, charity group booking and school group bookings, and additional fundraising undertaken by the club, such as grant applications for projects, general fundraising events, competitions, occasional sale of ‘tuck shop’ items and sales of club kit. During this year we received £1,000 donations from both Portsmouth City Council and Marks &Spencer.

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
All purchases made for the charity are in support of the charity’s aims
supported the key objectives and to enable the charity to operate. The charity purchases new
of the charity; gymnastics equipment so that all gymnasts can access equipment and
• investment policy and learn skills, including those gymnasts with physical disabilities and objectives including any additional needs. For example, soft play and sensory equipment is ethical investment policy purchased for those gymnasts with sensory needs, whilst accessibility adopted. aids are purchased to make the gymnastics equipment accessible to those gymnasts with physical disabilities.

Section F Other optional information

On preparing the Receipts and Payments Account and comparing it to the figures for the previous year it was found that two expenditure figures had been incorrectly categorised.

A comparison highlighted that, for 2021-22, Contract Services should have been £34,290 instead of £3,143 declared and Wages/Salaries/NI/Pensions should have been £31,624 instead of £62,771 declared. The total figure for these two items of expenditure was correct – only the categorisation was not correct. This has been highlighted with the Charities Commission who have confirmed that no rectification is necessary to the Account and Reports declared for 2021-22.

Both Contract and Payroll figures are higher than previously due to opening a second gymnastics site with additional staff (both contract and salaried) being taken on and trained.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Charlotte Vella Chair 25.1.24

Full name(s)

Position (eg Secretary, Chair, etc)

TAR

March 2012

Charity Name No (if any) Viva Gymnastics Club 1187339 Receipts and payments accounts CC16a

For the period Period start date Period end date To from 01-Apr-22 31-Mar-23

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ - 2,000 129,673 - - - - - 131,673 316 - 316 131,989 368 1,593 90 970 984 693 43,396 171 6,000 341 108 431 209 590 426 27 22,840 173 147 317 54,490 314 134,678 62 3,003 34 3,098 137,776 - 5,787 - 8,770 2,983	Total funds to the nearest £ - 2,000 129,673 - - - - - 131,673 316 - 316 131,989 368 1,593 90 970 984 693 43,396 171 6,000 341 108 431 209 590 426 27 22,840 173 147 317 54,490 314 134,678 62 3,003 34 3,098 137,776 - 5,787	Last year to the nearest £
Bank interest on deposit accounts	-		-
Donations andgrants	2,000		-
Membership subcriptions and fundraising fees	129,673		112,428
	-		-
	-		-
	-		-
	-		-
	-		-
*Sub total*(Gross income for AR)	131,673		112,428

A2 Asset and investment sales, (see table).
	316
	-		-
*Sub total*	316		-
*Total receipts* A3 Payments
			112,428

Advertising	368		775
Badges, certificates, medals/competition costs	1,593		822
Bank interest and charges	90		90
Clothingand materials	970		1,691
Coachingcourses	984		1,720
Cochinginsurance	693		508
Contract services(self-employed)	43,396		3,143
Cost of fundraisingevents	171		1,724
Equipment hire	6,000		6,000
Equipment insurance	341		307
First aid supplies/courses, PPE	108		871
Grants and donationspaid	431		-
Members' subscription refunds	209		229
Motor and travel	590		796
Printing, postage, stationery and computer supplies	426		259
Repairs and maintenance	27		-
Rent: hire of rooms/gyms	22,840		22,463
Safeguardingchecks/courses	173		165
Software,cloud storage,web,email	147		538
Sundrysupplies	317		106
Wages,salaries,NI andpensions	54,490		62,771
Website	314		-
**Sub total **	134,678		104,978

A4 Asset and investment purchases (see table)
, Furniture for storage	62		53
Gymnastics equipment	3,003		2,320
Sensoryequipment	34		182
**Sub total **	3,098		2,555
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end* CCXX R1 accounts (SS)
			107,533

		- 5,787	4,895
		-	-
		8,770	-
		2,983	4,895
			25/01/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Retained assets at 31.3.23 Details Current bank account Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 9,104 - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Diane Fryer	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Diane Fryer	25.1.24

CCXX R2 accounts (SS)

25/01/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Viva Gymnastics Club On accounts for the year 31.3.2023 Charity no 1187339 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: Name: Neil Maton Relevant professional Barrister, LLB (Hons) BCL (Oxon) qualification(s) or body (if any): Address: College Chambers 19 Carlton Crescent Southampton, SO15 2ET

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER