## **Trustees' Annual Report for the period**
Period start date Period end date 1 April 2022 31 March 2023
**From To**
## Section A Reference and administration details
## **Charity name** Viva Gymnastics Club
**Other names charity is known by**
**Registered charity number (if any)** 1187339
**Charity's principal address**
John Pounds Centre
23 Queen Street
Portsmouth **Postcode PO1 3HN**
## **Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Charlotte Vella|Chair||Per 10.1 of Viva Gymnastic Club’s
constitution: “Apart from the first charity
trustees, every trustee must be appointed
[for a term of [three] years] by a resolution
passed at a properly convened meeting of
the charity trustees.”|
||Georgina Lane||||
||Diane Fryer||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Charlotte Vella||
|Georgina Lane||
|Diane Fryer||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Charlotte Vella
**Section B Structure, governance and management**
**TAR**
March **2012**
1
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
> [Constitution ]
How the charity is constituted[Charitable Incorporated Organisation ]
(eg. trust, association, company) Trustee selection methods Per 10.1 of Viva Gymnastic Club’s constitution: “Apart from the first charity trustees, every trustee must be appointed [for a term of [three] years] by a (eg. appointed by, elected by) resolution passed at a properly convened meeting of the charity trustees.”
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the** The charitable objective of Viva Gymnastics Club is the advancement of **charity set out in its** amateur sport which promotes health by involving physical or mental skill **governing document** or exertion and which is undertaken on an amateur basis.
The main activity undertaken by Viva Gymnastics Club for the public benefit is the running of gymnastics classes for children in the Portsmouth area, including provision for gymnasts with a variety of **Summary of the main** disabilities and additional needs. **activities undertaken for the public benefit in relation to** The club’s gymnastics classes are intended to benefit participants by **these objects (include within** providing physical exercise and mental stimulation and enabling skill- **this section the statutory** building. Gymnasts with disabilities and additional needs have often **declaration that trustees have** found themselves excluded from the sport of gymnastics, but it is the aim **had regard to the guidance** of Viva Gymnastics Club to ensure that disabilities are not a barrier to **issued by the Charity** participation. **Commission on public benefit)** All trustees of Viva Gymnastics Club confirm that they have regard to the Charity Commission’s public benefit guides PB1, PB2 and PB3 when making decisions, exercising any powers or duties and carrying out activities to which they are relevant.
**Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
2
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Viva Gymnastic Club continued the delivery of gymnastics to the local community. Income started to build again as classes were no longer restricted due to Covid. The Club began to build their coaching base by upskilling young trainee coaches and members of staff.
Two major contributors to the funds of the Club were Portsmouth City Council and Marks & Spencer who both donated £1,000.
## **Section E Financial review**
The charity’s reserve funds are reinvested into the club by way of **Brief statement of the** purchasing gymnastics equipment, buying fundraising supplies, funding **charity’s policy on reserves** coaching courses and covering the charity’s running costs.
**Details of any funds materially** None. **in deficit**
**Further financial review details (Optional information)**
**TAR**
March **2012**
3
The charity’s principal sources of funds are members’ fees, including individual gymnast bookings, charity group booking and school group bookings, and additional fundraising undertaken by the club, such as grant applications for projects, general fundraising events, competitions, occasional sale of ‘tuck shop’ items and sales of club kit. During this year we received £1,000 donations from both Portsmouth City Council and Marks &Spencer.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- All purchases made for the charity are in support of the charity’s aims
- supported the key objectives and to enable the charity to operate. The charity purchases new
- of the charity; gymnastics equipment so that all gymnasts can access equipment and
- • investment policy and learn skills, including those gymnasts with physical disabilities and objectives including any additional needs. For example, soft play and sensory equipment is ethical investment policy purchased for those gymnasts with sensory needs, whilst accessibility adopted. aids are purchased to make the gymnastics equipment accessible to those gymnasts with physical disabilities.
## **Section F Other optional information**
On preparing the Receipts and Payments Account and comparing it to the figures for the previous year it was found that two expenditure figures had been incorrectly categorised.
A comparison highlighted that, for 2021-22, Contract Services should have been £34,290 instead of £3,143 declared and Wages/Salaries/NI/Pensions should have been £31,624 instead of £62,771 declared. The total figure for these two items of expenditure was correct – only the categorisation was not correct. This has been highlighted with the Charities Commission who have confirmed that no rectification is necessary to the Account and Reports declared for 2021-22.
Both Contract and Payroll figures are higher than previously due to opening a second gymnastics site with additional staff (both contract and salaried) being taken on and trained.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
Charlotte Vella Chair 25.1.24
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**TAR**
March **2012**
4
**Charity Name No (if any) Viva Gymnastics Club 1187339 Receipts and payments accounts CC16a**
**For the period** Period start date Period end date **To from** 01-Apr-22 31-Mar-23
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**2,000**
**129,673**
**-**
**-**
**-**
**-**
**-**
**131,673**
**316**
**-**
**316**
**131,989**
**368**
**1,593**
**90**
**970**
**984**
**693**
**43,396**
**171**
**6,000**
**341**
**108**
**431**
**209**
**590**
**426**
**27**
**22,840**
**173**
**147**
**317**
**54,490**
**314**
**134,678**
**62**
**3,003**
**34**
**3,098**
**137,776**
**- 5,787**
**-**
**8,770**
**2,983**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**2,000**
**129,673**
**-**
**-**
**-**
**-**
**-**
**131,673**
**316**
**-**
**316**
**131,989**
**368**
**1,593**
**90**
**970**
**984**
**693**
**43,396**
**171**
**6,000**
**341**
**108**
**431**
**209**
**590**
**426**
**27**
**22,840**
**173**
**147**
**317**
**54,490**
**314**
**134,678**
**62**
**3,003**
**34**
**3,098**
**137,776**
**- 5,787**|**Total funds**
**to the nearest £**
**-**
**2,000**
**129,673**
**-**
**-**
**-**
**-**
**-**
**131,673**
**316**
**-**
**316**
**131,989**
**368**
**1,593**
**90**
**970**
**984**
**693**
**43,396**
**171**
**6,000**
**341**
**108**
**431**
**209**
**590**
**426**
**27**
**22,840**
**173**
**147**
**317**
**54,490**
**314**
**134,678**
**62**
**3,003**
**34**
**3,098**
**137,776**
**- 5,787**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Bank interest on deposit accounts|**-**|||||**-**|
|Donations andgrants|**2,000**|||||**-**|
|Membership subcriptions and fundraising
fees|**129,673**|||||**112,428**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**131,673**|||||**112,428**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**316**||||||
||**-**|||||**-**|
|**_Sub total_**|**316**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**112,428**|
||||||||
|
Advertising|**368**|||||**775**|
|Badges, certificates, medals/competition
costs|**1,593**|||||**822**|
|Bank interest and charges|**90**|||||**90**|
|Clothingand materials|**970**|||||**1,691**|
|Coachingcourses|**984**|||||**1,720**|
|Cochinginsurance|**693**|||||**508**|
|Contract services(self-employed)|**43,396**|||||**3,143**|
|Cost of fundraisingevents|**171**|||||**1,724**|
|Equipment hire|**6,000**|||||**6,000**|
|Equipment insurance|**341**|||||**307**|
|First aid supplies/courses, PPE|**108**|||||**871**|
|
Grants and donationspaid|**431**|||||**-**|
|Members' subscription refunds|**209**|||||**229**|
|Motor and travel|**590**|||||**796**|
|Printing, postage, stationery and computer
supplies|
**426**|||||**259**|
|Repairs and maintenance|**27**|||||**-**|
|Rent: hire of rooms/gyms|**22,840**|||||**22,463**|
|Safeguardingchecks/courses|**173**|||||**165**|
|Software,cloud storage,web,email|**147**|||||**538**|
|Sundrysupplies|**317**|||||**106**|
|Wages,salaries,NI andpensions|**54,490**|||||**62,771**|
|Website|**314**|||||**-**|
|**_Sub total_ **|**134,678**|||||**104,978**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**
Furniture for storage|**62**|||||**53**|
|
Gymnastics equipment|**3,003**|||||**2,320**|
|
Sensoryequipment|**34**|||||**182**|
|**_Sub total_ **|**3,098**|||||**2,555**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
CCXX R1 accounts (SS)|||||||
|||||||**107,533**|
||||||||
|||||**- 5,787**||**4,895**|
|||||**-**||**-**|
|||||**8,770**||**-**|
|||||**2,983**||**4,895**|
|||||||25/01/2024|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Retained assets at 31.3.23
**Details**
Current bank account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**9,104**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Diane Fryer|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Diane Fryer|25.1.24|
|||||
CCXX R2 accounts (SS)
25/01/2024
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Viva Gymnastics Club **On accounts for the year** 31.3.2023 **Charity no** 1187339 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2023**
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date: Name:** Neil Maton **Relevant professional** Barrister, LLB (Hons) BCL (Oxon) **qualification(s) or body (if any): Address:** College Chambers 19 Carlton Crescent Southampton, SO15 2ET
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**