Trustees’ Annual Report for the period
From 1/10/2021 Period start date To 30/09/2022 Period end date
Charity name: FRIENDS OF REDE COMMON
Charity registration number: 1187332
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are: a) The preservation, protection and improvement of Rede Common (hereafter referred to as ‘the common’) as a place of ecological interest and beauty. b) to promote the conservation of the natural plant and animal life of the common c) to advance the education of the public in the subjects of the biodiversity, habitats and flora of areas of the common and by conducting research into those subjects. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Taking part in work days on site. Reporting issues, maintenance Undertaking repairs and maintenance. Organising, and delivering special events Attending other special events. Promoting our activities. Working on long term vision. Promoting completed projects. Advertising for volunteers. Undertaking funding applications. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Every trustee has been given the guidance document as to what is expected as a trustee. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Volunteers have made significant contribution to the charities objectives this year. This includes |
| Contribution made by volunteers |
Para 1.38 | two hours a month meeting up to do work on site. Regular trustee meetings. Regular MUGS/Council meetings. Several hours a week administration at homes. Several hours a week volunteers monitoring the site. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Activities on site to meet the requirements of the management plan. Working with the council on a list of tasks in priority order regarding access improvements on entrances to the common. Receiving funding for administrative needs. Feeding, observing, and documenting wildlife. Dealing with trespassing on site quickly. Annual community clean-up event to remove litter from woodland areas and fly tipping around the perimeter. Lease and planning permission for the container was renewed for five years and volunteers protected it with anti-vandal paint and sanded and repainted it. Monitored and maintained the site as best as possible given the pandemic so as to provide a place for exercise and mental wellbeing. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | Projected £560 in Oct 2020 budget to be raised in funds. Raised £135 in private donations and received £1000 in ward funds. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £1,061.28 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Trustees retain no more than £500 of funds in order to meet the core needs of the charity. Primarily the rental of the land and costs for planning permission and public liability insurance. |
| Amount of reserves held | Para 1.22 | £500 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Donations from members. Ward funding from local councillors. Funding bid placed by trustee. Donations from the public at events. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Lack of volunteers to continue to run the charity. threat to the site if it is needed for development. Illegal and/or undesirable activity on site that deters users. Costs rising to unsustainable levels. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | We do not have any trusts | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Vote of the board of trustees at the AGM. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees seek to adopt and induct from the existing pool of members that help on the common. Friends of Rede Common always ensure that there is a minimum of chair, secretary and treasurer in post. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Trustees make up an overwhelming majority of the committee at meetings. Friends of Rede Common is not part of a wider network but it does share good practice with similar groups. |
| Relationship with any related parties |
Para 1.51 | Friends of Rede Common has a close relationship with the Greenspace team at Medway Council and with contractors Medway Norse. Friends of Rede Common also attends the MUGS Forum. |
| Other | The board of trustees also has a post which consists of a member’s representative who liaises with the wider membership. |
Reference and Administrative details
Charity name FRIENDS OF REDE COMMON Other name the charity uses Registered charity number 1187332 Charity’s principal address 1 Warren Wood Road Rochester Kent ME1 2UB
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Robert Heathfield | Chair | Board of trustees | ||
| John Whittaker | Vice Treasurer | Board of trustees | ||
| Jason Tillman | Secretary | Board of trustees | ||
| Margaret Salter | Treasurer | Board of trustees | ||
| Robert Peters | Board of trustees | |||
| Pam Martin | Board of trustees | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Robert John Heathfield | Jason Colin Tillman | |
Chair |
Secretary | |
| 23/10/2021 | ||
| 23/10/2021 |
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1st October 2020 to 31st September 2021
Income Outgoing
2020
Oct 08 Planning permission
2021
Jan 30 Donation £45.00 Jan 27 RHS
C Cooper-wallis £20.00 Insurance
A Tribe £20.00 Subscription
P Baker £5.00 <- Jan 30 Paypal Fees
May 14 Donation £30.00
Jul 14 Donation £60.00
R Hanson £20.00 Apr 06 Stamps and stationery
A Humphreys £20.00
A Tribe £20.00 <- Jul 14 Paypal Fees
Aug 10 Grant £1,000.00
Cllr Jose Iiles £500.00 Aug 12 M Salter reimbursement
Cllr Chris Buckwell £250.00 Paint
Medway Council £250.00 Brushes
safety equipment
20-Sept Donation £4.50 Labels
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Aug 23 Domain Hosting
Opening Balance 697.51 We have received £135 in private don Income 1,139.50 We have received £1,000 from the cou Outgoings 775.73 Expenses for the charity were split Closing Balance 1,061.28 12% on Insurnace cost to act as a 1,061.28 4.5% subscription costs to RHS 0.5% charges & finance costs 2% administrative costs 48% Equipment renewal 33% Planning permission for the c
NOTE: Planning permission is accounted for in last years report as well as this on been included in order to cover the entire financial year of the charity, which ha been set by the previous AGM
All of the Garfield Weston Funds from the previous year have been spent as per
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Garfeld Weston Grant
Grant 500
Printer 219.99
Domain Hosting 8.34
Notice Board 22.39
Stamps 7.92
Planning Application 259
Residue -17.64
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The charity paid the residue from it's own funds
£259.00 £125.00 £90.00 £35.00 £2.61
£7.92 £1.44 £371.42 £222.84 £93.80 £39.54 £15.24 £8.34 ation uncil
charity
container ne. It has d not below
AGM Budget 1st October 2021 to 31st August 2022
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Projected income Projected outg
Christmas Raffle £30.00 Administration
Fundraising Quiz £30.00 TCV Membership
Easter Extravaganza £50.00 RHS Affiliation
Domain Fees
Private Donations £30.00 Refreshments
Medway Council (Greenspaces) £500.00 Raffle Prizes
Hall hire
Totals £640.00
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Notes
We have not projected for any grant income as no grants have been identified We have projected a hall hire cost of £30, however there is a chance we will not requi We have asked volunteers to shoulder the costs of refreshments for the coming year All of the Garfield Weston funds have now been spent
We are expexting £500 from the council towards community cleanup costs
| Current bank balance | ### |
|---|---|
| Defnite cost | -£134.00 |
| Probable costs | -£53.00 |
| Possible costs | -£30.00 |
| Estimated income | £640.00 |
| Projected closing balance | ### |
goings £50.00 £38.00 £125.00 £9.00 £30.00 £15.00 £30.00
goings
£297.00
re it