## **Trustees’ Annual Report for the period**
## **From 1/10/2021 Period start date To 30/09/2022 Period end date**
## **Charity name: FRIENDS OF REDE COMMON**
## **Charity registration number: 1187332**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|The objects of the CIO are:
a) The preservation, protection and improvement
of Rede Common (hereafter referred to as ‘the
common’) as a place of ecological interest and
beauty.
b) to promote the conservation of the natural
plant and animal life of the common
c) to advance the education of the public in the
subjects of the biodiversity, habitats and flora of
areas of the common and by conducting
research into those subjects.|
|Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Taking part in work days on site.
Reporting issues, maintenance
Undertaking repairs and maintenance.
Organising, and delivering special events
Attending other special events.
Promoting our activities.
Working on long term vision.
Promoting completed projects.
Advertising for volunteers.
Undertaking funding applications.|
|Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|Every trustee has been given the guidance
document as to what is expected as a trustee.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|||Volunteers have made significant contribution to
the charities objectives this year. This includes|
|Contribution made by
volunteers|Para 1.38|two hours a month meeting up to do work on site.
Regular trustee meetings. Regular
MUGS/Council meetings. Several hours a week
administration at homes. Several hours a week
volunteers monitoring the site.|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|Activities on site to meet the requirements of the
management plan. Working with the council on a
list of tasks in priority order regarding access
improvements on entrances to the common.
Receiving funding for administrative needs.
Feeding, observing, and documenting wildlife.
Dealing with trespassing on site quickly.
Annual community clean-up event to remove
litter from woodland areas and fly tipping around
the perimeter.
Lease and planning permission for the container
was renewed for five years and volunteers
protected it with anti-vandal paint and sanded
and repainted it.
Monitored and maintained the site as best as
possible given the pandemic so as to provide a
place for exercise and mental wellbeing.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives set|Para 1.41|Projected £560 in Oct 2020 budget to be raised
in funds.
Raised £135 in private donations and received
£1000 in ward funds.|
|Investment performance against
objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s financial
position at the end of the period|Para 1.21|£1,061.28|
|Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|Trustees retain no more than £500 of funds in
order to meet the core needs of the charity.
Primarily the rental of the land and costs for
planning permission and public liability insurance.|
|Amount of reserves held|Para 1.22|£500|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Donations from members.
Ward funding from local councillors.
Funding bid placed by trustee.
Donations from the public at events.|
|---|---|---|
|Investment policy and
objectives including any social
investment policy adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Lack of volunteers to continue to run the charity.
threat to the site if it is needed for development.
Illegal and/or undesirable activity on site that
deters users.
Costs rising to unsustainable levels.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s trusts:||We do not have any trusts|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Constitution|
|How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Vote of the board of trustees at the AGM.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Trustees seek to adopt and induct from the
existing pool of members that help on the
common.
Friends of Rede Common always ensure that
there is a minimum of chair, secretary and
treasurer in post.|
|The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|Trustees make up an overwhelming majority of
the committee at meetings.
Friends of Rede Common is not part of a wider
network but it does share good practice with
similar groups.|
|Relationship with any related
parties|Para 1.51|Friends of Rede Common has a close
relationship with the Greenspace team at
Medway Council and with contractors Medway
Norse. Friends of Rede Common also attends
the MUGS Forum.|
|Other||The board of trustees also has a post which
consists of a member’s representative who
liaises with the wider membership.|
## **Reference and Administrative details**
Charity name FRIENDS OF REDE COMMON Other name the charity uses Registered charity number 1187332 Charity’s principal address 1 Warren Wood Road Rochester Kent ME1 2UB
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Robert Heathfield|Chair||Board of trustees|
||John Whittaker|Vice Treasurer||Board of trustees|
||Jason Tillman|Secretary||Board of trustees|
||Margaret Salter|Treasurer||Board of trustees|
||Robert Peters|||Board of trustees|
||Pam Martin|||Board of trustees|
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Robert John Heathfield|Jason Colin Tillman|
||
Chair|Secretary|
||23/10/2021||
||23/10/2021||
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1st October 2020 to 31st September 2021
Income Outgoing
2020
Oct 08 Planning permission
2021
Jan 30 Donation £45.00 Jan 27 RHS
C Cooper-wallis £20.00 Insurance
A Tribe £20.00 Subscription
P Baker £5.00 <- Jan 30 Paypal Fees
May 14 Donation £30.00
Jul 14 Donation £60.00
R Hanson £20.00 Apr 06 Stamps and stationery
A Humphreys £20.00
A Tribe £20.00 <- Jul 14 Paypal Fees
Aug 10 Grant £1,000.00
Cllr Jose Iiles £500.00 Aug 12 M Salter reimbursement
Cllr Chris Buckwell £250.00 Paint
Medway Council £250.00 Brushes
safety equipment
20-Sept Donation £4.50 Labels
**----- End of picture text -----**
Aug 23 Domain Hosting
Opening Balance 697.51 We have received £135 in private don Income 1,139.50 We have received £1,000 from the cou Outgoings 775.73 Expenses for the charity were split Closing Balance 1,061.28 12% on Insurnace cost to act as a 1,061.28 4.5% subscription costs to RHS 0.5% charges & finance costs 2% administrative costs 48% Equipment renewal 33% Planning permission for the c
NOTE: Planning permission is accounted for in last years report as well as this on been included in order to cover the entire financial year of the charity, which ha been set by the previous AGM
All of the Garfield Weston Funds from the previous year have been spent as per
**----- Start of picture text -----**
Garfeld Weston Grant
Grant 500
Printer 219.99
Domain Hosting 8.34
Notice Board 22.39
Stamps 7.92
Planning Application 259
Residue -17.64
**----- End of picture text -----**
The charity paid the residue from it's own funds
£259.00 £125.00 £90.00 £35.00 £2.61
£7.92 £1.44 £371.42 £222.84 £93.80 £39.54 £15.24 £8.34 ation uncil
charity
container ne. It has d not below
AGM Budget 1st October 2021 to 31st August 2022
**----- Start of picture text -----**
Projected income Projected outg
Christmas Raffle £30.00 Administration
Fundraising Quiz £30.00 TCV Membership
Easter Extravaganza £50.00 RHS Affiliation
Domain Fees
Private Donations £30.00 Refreshments
Medway Council (Greenspaces) £500.00 Raffle Prizes
Hall hire
Totals £640.00
**----- End of picture text -----**
## **Notes**
We have not projected for any grant income as no grants have been identified We have projected a hall hire cost of £30, however there is a chance we will not requi We have asked volunteers to shoulder the costs of refreshments for the coming year All of the Garfield Weston funds have now been spent
We are expexting £500 from the council towards community cleanup costs
|Current bank balance|**###**|
|---|---|
|Defnite cost|-£134.00|
|Probable costs|-£53.00|
|Possible costs|-£30.00|
|Estimated income|£640.00|
|Projected closing balance|**###**|
**goings** £50.00 £38.00 £125.00 £9.00 £30.00 £15.00 £30.00
## **goings**
£297.00
re it