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2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 Period start date To 31[st] March 2023 Period end date

Charity name: Aspley Guise Village Hall Management Committee

Charity registration number: 1187321

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The Village Hall Management Committee
oversees the running of the hall for the benefit
of local residents and community support
organisations.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 These include the WI, Cubs, Helping Hands
Memory Club and a mother & toddler
playgroup, exercise classes, leisure activities
including tutored art classes, children’s theatre
group, amateur dramatic productions and choir
rehearsals and various arts and local interest
society meetings. The hall is also used for
commercial bookings, private parties and
business meetings and for public meetings, all
Parish Council and Sub Committee meetings
and local elections.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the guidance
on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The hall management committee is not a grant
making organisation.
Policy on social investment
including program related
investment		 Para 1.38 The hall management committee does not
make any substantive investments.
Contribution made by
volunteers		 Para 1.38 Volunteers are encouraged to assist with a
wide range of fundraising activities

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The village hall management committee has
met its primary objectives during the last year
and has ensured that the hall is occupied as
fully as possible, thereby enabling the local
residents to benefit from the property and the
facilities it provides.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 The committee was able to carry out a full
repainting of the Hall which has been desirable
for a number of years. Other maintenance
work was carried out in line with the schedule
that the Committee has drawn up.
Performance of fundraising
activities against objectives
set		 Para 1.41 The fund raising activities were successful in
the year with the 2 Open Gardens days
contributing the most towards the
achievement of our objectives.
Investment performance
against objectives		 Para 1.41 N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Village Hall concluded the year with
£23,877 in assets held at the bank.
Statement explaining the
policy for holding reserves
statingwhytheyare held		 Para 1.22 Reserves are held to represent a minimum of 6
months operating costs in case of any
emergencyoccurring.
Amount of reserves held Para 1.22 Reserves are held in cash, in unrestricted
funds,amountingto £9,000.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The hall receives an annual grant from Aspley
Guise Parish Council to cover the costs of
maintaining the building and raises the rest of
its income from fundraising and the hire of its
facilities. This supplements the income the
Committee receives from hiring the Hall to
local user groups, commercial users and local
residents for a varietyofpurposes.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 A reduction in hirers which would decrease the
income and an increase in costs relating to
energy, cleaning and maintenance which would
affect the expenses.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIO Foundation Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 According to the Constitution
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 New Trustees are issued with a booklet from
ACRE detailing their roles and their
responsibilities.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Village Hall Management Committee
manages the Village Hall for the benefit of
residents.
Relationship with any
related parties		 Para 1.51 The Village Hall Management Committee
receives a grant from Aspley Guise Parish
Council.
Other

Reference and Administrative details

Charity name Aspley Guise Village Hall Management Committee
Other name the charity uses
Registered charity number 1187321
Charity’s principal address 9 Woburn Lane
Aspley Guise
Bedfordshire
MK17 8JH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
John Barber Chair
Alastair Scott Vice-Chair
Gill Cockle Secretary
James Macmillan Treasurer
Fraser Pearson
Joan Neale
Vanessa Skelton
Jim Hutton
Anne Papworth
MollyFitzgerald
Robert Lindsay
Stewart Bailey

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
James Macmillan


Treasurer
26thJanuary 2024
26thJanuary 2024

Aspley Guise Village Hall Summary of Account

1st April 2022 / 31st March 2023

Account Current
£
Balance Open 34,256.54
Receipts 26,327.65
Payments 37,484.59
Balance Close 23,099.60

Aspley Guise Village Hall Current Account - 1st April 2022 / 31st March 2023

Month April
May
June
July
August
September
October
November
December
January
February
March
Total		 April
May
June
July
August
September
October
November
December
January
February
March
Total
Cde/Receipts
A-Grant/Donation
B-Lettings
C-Fundraising
D-Interest/other		 3,425.00
3,425.00
2,244.75
774.00
2,482.20
628.21
702.00
1,273.20
2,776.50
1,058.00
1,945.40
1,812.00
1,166.20
2,414.75
19,277.21
509.27
2,120.12
828.90
167.15
3,625.44
0.00
Total
Cde/Payments
F-Contract Cln
G-Gas d/d
H-Electricity d/d
I-Water Rates d/d
J-Refuse Cltn
K-Insurance
L-Licences
N-Eqpt Serv/hire
O-Maintenance
P-Cleaning Sup
Q-Expenses
R-Fundraising
S-Sundry
T-Letting Refnd
U-Purchases
V-Telecoms		 2244.75
1283.27
4602.32
1457.11
702.00
1273.20
2776.50
1058.00
1945.40
5237.00
1166.20
2581.90
26,327.65
1765.07
1236.08
573.52
1169.31
573.52
1364.09
1220.17
7,901.76
95.52
470.35
350.72
305.73
418.62
978.49
177.96
117.73
2,915.12
118.91
78.77
134.64
91.00
84.39
99.99
126.90
172.59
126.67
1721.40
2,755.26
0.00
136.34
86.17
251.70
139.43
112.27
118.13
153.10
118.13
354.20
1,469.47
1366.50
1,366.50
160.20
10.50
56.00
226.70
382.28
382.29
150.00
203.63
1,118.20
2660.00
3788.00
200.00
8464.80
116.15
726.41
15,955.36
58.00
58.00
114.24
95.52
59.99
31.99
398.51
700.25
102.00
102.00
73.07
23.98
23.04
4.80
124.89
0.00
302.34
219.98
128.03
55.17
1500.00
21.00
167.10
2,393.62
44.66
47.54
47.54
47.54
17.68
27.50
27.50
27.50
27.50
27.50
27.50
27.50
397.46
Total
602.72
1,375.40
3,065.33
696.60
4,389.52
5,181.46
1,763.74
1,898.46
11,736.50
295.34
1,908.80
4,570.72
37,484.59
Inc less Exp
1,642.03
-92.13
1,536.99
760.51
-3,687.52
-3,908.26
1,012.76
-840.46
-9,791.10
4,941.66
-742.60
-1,988.82
-11,156.94
Current Account Balances:
Open
34,256.54
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
23,099.60
Close
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
23,099.60		 602.72
1,375.40
3,065.33
696.60
4,389.52
5,181.46
1,763.74
1,898.46
11,736.50
295.34
1,908.80
4,570.72
37,484.59
34,256.54
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
23,099.60
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
23,099.60

Aspley Guise Village Hall Current Account 1st April 2022 / 31st March 2023

Date
Chq		 Record of Receipts and Payments
Accm Mthly Totals
Name
Recpt
Paymt
Details
Cde
Recpt
Paymt
Balance
6-Apr-22
DC
Pavla Simmons
55.00
Lettings
B
34,256.54
6-Apr-22
DC
P Snelling
124.00
Lettings
B
6-Apr-22
DC
Alfred Williams
40.00
Lettings
B
8-Apr-22
DC
Seasons Art Class
1,120.00
Lettings
B
12-Apr-22
BP
PPLPRS
139.20 Licences
L
13-Apr-22
DC
L Childerley
100.00
Lettings
B
14-Apr-22
D/D
Plusnet
44.66 Telecoms
V
22-Apr-22
DC
Encore Theatre
172.50
Lettings
B
22-Apr-22
DC
The Chameleons
140.00
Lettings
B
22-Apr-22
DC
P Snelling
62.00
Lettings
B
25-Apr-22
DC
Aspley Guise PC Hall Hire
431.25
Lettings
B
26-Apr-22
D/D
British Gas
95.52 Gas
G
26-Apr-22 Card Office Furniture Online
302.34 Purchases
U
27-Apr-22 Card Central Beds Council(TENS)
21.00 Licences
L
Sub Total
2,244.75 602.72
2,244.75
602.72
35,898.57
3-May-22
D/D
F&R Cawley
78.38 Refuse Cltn
J
3-May-22 Card Amazon.co.uk
199.98 Purchases
U
4-May-22
Chq
He Ha in AG
155.00
Lettings
B
5-May-22
DC
Marie Hopkins Penny Adams
140.00
Lettings
B
6-May-22
DC
British Gas Commercial
382.28 Eqpt Serv/hire
N
10-May-22 Card SSE Gas
470.35 Gas
G
10-May-22
DC
SumUp
9.83
Fundraising
C
11-May-22
DC
The Chameleons
280.00
Lettings
B
16-May-22
D/D
Plusnet
47.54 Telecoms
V
16-May-22
DC
SumUp
55.54
Fundraising
C
17-May-22 Card TrophyToo
20.00 Purchases
U
17-May-22
DC
SumUp
39.32
Fundraising
C
24-May-22
DC
P Snelling
124.00
Lettings
B
26-May-22
D/D
British Gas
118.91 Electricity
H
30-May-22
D/D
F&R Cawley
57.96 Refuse Cltn
J
30-May-22
DC
He Ha in AG
75.00
Lettings
B
31-May-22
DC
SumUp
404.58
Fundraising
C
Sub Total
1,283.27 1,375.40
3,528.02 1,978.12
35,806.44
1-Jun-22 Card Value Products
103.03 Purchases
U
6-Jun-22 Card Central Beds Council (TENS)
10.50 Licences
L
6-Jun-22 Deposit Cash - Fundraising
1,964.00
Fundraising
C
6-Jun-22 Deposit Cheque
151.20
Fundraising
C
6-Jun-22
DC
SumUp
4.92
Fundraising
C
8-Jun-22
BP
Inter County
1,765.07 Cleaning
F
9-Jun-22
BP
SSE Gas
350.72 Gas
G
9-Jun-22
BP
British Gas Commercial
382.29 Eqpt Serv/hire
N
10-Jun-22
BP
Mrs MEA Fitzgerald
114.24 Expenses
Q
10-Jun-22
BP
Greenwave
25.00 Purchases
U
13-Jun-22
BP
LIW Advertising
36.00 Fundraising
R
14-Jun-22
D/D
Plusnet
47.54 Telecoms
V
14-Jun-22
BP
MK Pulse
30.00 Fundraising
R
14-Jun-22
BP
LIW Advertising
36.00 Fundraising
R
14-Jun-22 Deposit Cheque
473.20
Lettings
B
16-Jun-22
DC
Seasons Art Class
640.00
Lettings
B
17-Jun-22
DC
The Chameleons
374.00
Lettings
B
22-Jun-22
DC
L Childerley
100.00
Lettings
B
23-Jun-22
DC
Encore Theatre
172.50
Lettings
B
24-Jun-22
DC
Encore Theatre
517.50
Lettings
B
24-Jun-22
DC
P Snelling
155.00
Lettings
B
27-Jun-22
D/D
British Gas
78.77 Electricity
H
29-Jun-22
DC
Cockle SG & GM
50.00
Lettings
B
30-Jun-22
D/D
F&R Cawley
86.17 Refuse Cltn
J
Sub Total
4,602.32 3,065.33
8,130.34 5,043.45
37,343.43
1-Jul-22
BP
TotalEnergies
305.73 Gas
G
1-Jul-22
BP
SRE Gurney
58.00 Cleaning Sup
P
4-Jul-22
DC
Marie Hopkins Penny Adams
140.00
Lettings
B
12-Jul-22 Card Screwfix
55.17 Purchases
U
14-Jul-22
D/D
Plusnet
47.54 Telecoms
V
18-Jul-22
DC
SumUp
46.21
Fundraising
C
20-Jul-22
BP
Mrs MEA Fitzgerald
95.52 Expenses
Q
22-Jul-22 Deposit Cash - Fundraising 828.90 Fundraising C
22-Jul-22 DC The Chameleons 112.00 Lettings B
22-Jul-22 DC He Ha in AG 100.00 Lettings B
25-Jul-22 DC Encore Theatre 230.00 Lettings B
26-Jul-22 D/D British Gas 134.64 Electricity H
Sub Total 1,457.11 696.60 9,587.45 5,740.05 38,103.94
1-Aug-22 D/D F&R Cawley 139.43 Refuse Cltn J
3-Aug-22 BP Inter County 1,236.08 Cleaning F
4-Aug-22 BP Simon Artingstall 160.00 Maintenance O
5-Aug-22 Card Squarespace Inc 70.95 Sundry S
5-Aug-22 Card Bank Fee 2.12 Sundry S
15-Aug-22 D/D Plusnet 17.68 Telecoms V
16-Aug-22 DC The Chameleons 112.00 Lettings B
16-Aug-22 BP Jim Hutton 59.99 Expenses Q
26-Aug-22 D/D British Gas 91.00 Electricity H
26-Aug-22 DC Seasons Art Class 480.00 Lettings B
26-Aug-22 DC James Macmillan 55.00 Lettings B
30-Aug-22 D/D F&R Cawley 112.27 Refuse Cltn J
31-Aug-22 DC L J Clarke 55.00 Lettings B
31-Aug-22 BP AWR Pickersgill 2,500.00 Maintenance O
Sub Total 702.00 4,389.52 10,289.45 10,129.57 34,416.42
2-Sep-22 DC C Bavington 55.00 Lettings B
8-Sep-22 DC He Ha in AG 125.00 Lettings B
8-Sep-22 DC He Ha in AG 140.00 Lettings B
9-Sep-22 Deposit Cheque 95.20 Lettings B
9-Sep-22 Deposit Cheque 279.00 Lettings B
12-Sep-22 BP Inter County 573.52 Cleaning F
12-Sep-22 BP A M White 150.00 Eqpt Serv/hire N
14-Sep-22 D/D Plusnet 27.50 Telecoms V
15-Sep-22 DC L Childerley 120.00 Lettings B
20-Sep-22 BP AWR Pickersgill 3,788.00 Maintenance O
26-Sep-22 D/D British Gas 84.39 Electricity H
27-Sep-22 D/D TotalEnergies 418.62 Gas G
27-Sep-22 DC Mr JR Mrs LA 459.00 Lettings B
30-Sep-22 D/D F&R Cawley 139.43 Refuse Cltn J
Sub Total 1,273.20 5,181.46 11,562.65 15,311.03 30,508.16
3-Oct-22 Deposit Cheque 200.00 Lettings B
5-Oct-22 Card The Poppy Shop 23.98 Sundry S
6-Oct-22 DC Marie Hopkins Penny Adams 140.00 Lettings B
6-Oct-22 DC P Snelling 124.00 Lettings B
12-Oct-22 DC P H Dixon 55.00 Lettings B
13-Oct-22 DC The Chameleons 140.00 Lettings B
14-Oct-22 D/D Plusnet 27.50 Telecoms V
14-Oct-22 DC Aspley Guise PC 431.25 Lettings B
18-Oct-22 DC Encore Theatre 172.50 Lettings B
24-Oct-22 DC Encore Theatre 345.00 Lettings B
24-Oct-22 DC Seasons Art Class 980.00 Lettings B
26-Oct-22 D/D British Gas 99.99 Electricity H
27-Oct-22 DC S Radomska 68.75 Lettings B
28-Oct-22 DC L Childerley 120.00 Lettings B
31-Oct-22 D/D F&R Cawley 112.27 Refuse Cltn J
31-Oct-22 BP Universal Blinds 1,500.00 Purchases U
Sub Total 2,776.50 1,763.74 14,339.15 17,074.77 31,520.92
1-Nov-22 BP Inter County 1,169.31 Cleaning F
3-Nov-22 BP A M White 203.63 Eqpt Serv/hire N
8-Nov-22 DC Herts Hearing Advisory 24.00 Lettings B
11-Nov-22 DC National Animal Welfare 50.00 Lettings B
14-Nov-22 D/D Plusnet 27.50 Telecoms V
15-Nov-22 DC The Chameleons 224.00 Lettings B
15-Nov-22 DC P Snelling 124.00 Lettings B
17-Nov-22 BP J R Bates 200.00 Maintenance O
22-Nov-22 DC Encore Theatre 207.00 Lettings B
23-Nov-22 Card Amazon.co.uk 21.00 Purchases U
23-Nov-22 DC P Snelling 155.00 Lettings B
28-Nov-22 D/D British Gas 126.90 Electricity H
28-Nov-22 DC Larchfield Day Nursery 110.00 Lettings B
28-Nov-22 BP SG & Mrs GM Cockle 31.99 Expenses Q
30-Nov-22 D/D F&R Cawley 118.13 Refuse Cltn J
30-Nov-22 DC Marie Hopkins Penny Adams 140.00 Lettings B
30-Nov-22 DC Herts Hearing Advisory 24.00 Lettings B
Sub Total 1,058.00 1,898.46 15,397.15 18,973.23 30,680.46
2-Dec-22 DC Seasons Art Class 980.00 Lettings B
6-Dec-22 BP Norris & Fisher 1,366.50 Insurance K
6-Dec-22 BP AWR Pickersgill 8,464.80 Maintenance O
6-Dec-22 BP Inter County 573.52 Cleaning F
8-Dec-22 Deposit Cheque 162.40 Lettings B
9-Dec-22 DC The Chameleons 458.00 Lettings B
14-Dec-22 D/D Plusnet 27.50 Telecoms V
20-Dec-22 DC Encore Theatre 345.00 Lettings B
28-Dec-22 D/D British Gas 172.59 Electricity H
29-Dec-22 D/D TotalEnergies 978.49 Gas G
30-Dec-22 D/D F&R Cawley 153.10 Refuse Cltn J
Sub Total 1,945.40 11,736.50 17,342.55 30,709.73 20,889.36
3-Jan-23 DC Herts Hearing Advisory 24.00 Lettings B
6-Jan-23 DC P Snelling 31.00 Lettings B
9-Jan-23 DC L Childerley 120.00 Lettings B
11-Jan-23 DC The Chameleons 134.00 Lettings B
13-Jan-23 DC He Ha in AG 140.00 Lettings B
13-Jan-23 DC He Ha in AG 100.00 Lettings B
16-Jan-23 D/D Plusnet 27.50 Telecoms V
18-Jan-23 DC Herts Hearing Advisory 24.00 Lettings B
19-Jan-23 DC Baby Sensory N Bucks 180.00 Lettings B
23-Jan-23 DC Encore Theatre 552.00 Lettings B
24-Jan-23 Deposit Cheque 243.00 Lettings B
24-Jan-23 Deposit Cheque 140.00 Lettings B
25-Jan-23 DC P Snelling 124.00 Lettings B
26-Jan-23 D/D British Gas 126.67 Electricity H
26-Jan-23 DC Aspley Guise PC 3,425.00 Grant A
27-Jan-23 Card Zoho (Mail) 23.04 Sundry S
31-Jan-23 D/D F&R Cawley 118.13 Refuse Cltn J
Sub Total 5,237.00 295.34 22,579.55 31,005.07 25,831.02
2-Feb-23 Card 1&1 Ionos 2.40 Sundry S
2-Feb-23 Card 1&1 Ionos 30.00 Sundry S
2-Feb-23 DC Eversholt CKT G 30.00 Lettings B
3-Feb-23 DC Marie Hopkins Penny Adams 120.00 Lettings B
3-Feb-23 DC Barber JD +KBBA 50.00 Lettings B
Receipts 2010/11
2011/12
2012/13
2013/14
2014/15
2015/16 2015/16 adjusted
2016/17
2017/18
2018/19
2019/20
2020/21
2021/22
2022/23Change yoy
Grant/Donation
Lettings
Fundraising
Interest/other		 4137.50
3909.13
6672.50 3,605.76 4,387.50 2,941.25 2,941.25
2,018.75
4,568.75
9087.5
5000
25240.93 17,013.25
-32.6%
12031.40
13673.89
11969.50 13,385.45 14,276.50 15,495.65 15,495.65
18,113.89
17,860.63
18130.85
19669.49
2279.7 14,502.90
536.2%
3661.10
3323.01
3721.04 3,099.15 2,667.64 3,904.45 3,904.45
3,335.64
4,342.95 5,346.30 4,873.40 - -
10.20
3491.84
0.00
0.00 42.68 - -
218.79
0.00
0.00
0.00
4,771.36
0.00
-100.0%
£ 19,840.20 £ 24,397.87 £ 22,363.04 £ 20,090.36 £21,374.32 22,341.35 £ 22,341.35
23,687.07
26,772.33
32,564.65
29,542.89
32,291.99 31,516.15
-2.4%
-
-
4912.30
5170.18
7190.32
5753.82 5,610.00 6,355.62 6,355.62
5,427.65
5,872.12
5995.97
6,032.34
2,594.79 5,693.73
119.4%
4620.00
4931.17
4755.21
4198.12 1,578.73 5,074.41 3,374.41
2,512.00
3,390.71
2122.36
4815.78
4,512.12 3,847.08
-14.7%
1525.00
1952.00
1269.87
1719.83 1,892.07 1,994.25 1,994.25
1,363.16
1,684.52
1890.27
1708.44
1080.89 860.32
-20.4%
1023.00
1474.00
1789.00
1504.00 1,640.00 1,404.00 1,404.00
1,196.00
1,426.00
776.17
2250
1150 600.00
-47.8%
568.08
888.63
780.12
969.39 993.64 1,199.56 1,199.56
1,117.90
1,173.40
1203.25
1240.16
745.14 1,197.04
60.6%
1789.97
1128.59
1154.01
1152.83 1,179.63 1,159.41 1,159.41
1,182.95
1,231.26
1185.87
1212.16
1212.86 1,253.08
3.3%
144.44
418.50
478.26
301.57 352.35 342.62 342.62
371.88
371.88
449.66
473.64
0 892.28
628.81
875.05
748.04
739.64 2,541.53 2,126.29 2,126.29
482.99
497.47
1201.52
2257.51
654.43 1,483.12
126.6%
791.49
2933.20
6692.25
1621.91 4,656.26 5,583.12 5,583.12
3,601.01
4,813.38
12660.08
804.2
2463.14 12,498.07
407.4%
457.87
275.00
105.00
285.00 320.00 126.00 126.00
114.00
76.00
152
76
114 252.00
121.1%
223.85
352.18
318.85
594.56 366.91 626.77 626.77
553.06
207.30
40.19
267.48
124.37 299.70
141.0%
245.53
190.12
137.13
161.37 272.43 141.99 141.99
132.00
399.92
1077.84
641
0 -
252.00
47.00
50.68
0.00 - 45.00 45.00
95.00
0.00
645.8
181.64
4016.27 1,627.40
-59.5%
0
0
0
0 39.45
-
185.00
0.00
100
214.5
55 -
-100.0%
1164.33
567.50
66.00
155.00 - 437.49 437.49
10.50
2,462.55
731.24
0
1519.79 4,708.05
209.8%
0
0
0
0
0 262.19 262.19
307.38
355.56
410.4
446.4
207.17 311.88
50.5%
£ 18,346.67£ 21,203.12 £ 25,534.74£ 19,157.04 £21,443.00 £ 26,878.72 £ 25,178.72
18,652.48
23,962.07
30,642.62
22,621.25
20,449.97
35,523.75
0.00
73.7%
Total
Payments
Contract Cleaning
Gas
Electricity
Water Rates
Refuse Collection
Insurance
Licences
Equipment Service
Maintenance
External cleaning
Expenses
Fundraising
Sundry
Letting Refund
Purchases
Telecoms
TOTALS

ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)

Accounts for the year ended 31 March 2023

Page CONTENTS
2 Independent Examiner's Report
3 Statement of Financial Activities
4 Balance Sheet
5 Notes to the Accounts
6 Charity report

Page 1

ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)

Accounts for the year ended 31 March 2023

INDEPENDENT EXAMINER'S REPORT

Respective responsibilities of trustee and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 43 of the 1993 Act,

to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and

to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion on the view given by the accounts.

Independent examiner's statement

In connection with my examination no matter has come to my attention:

  1. Which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 41 of the Act, and

to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act

have not been met, or

  1. To which, in my opinion, attention could be drawn in order to enable a proper understanding of the accounts to be reached.

A D Williams ACA 28 Conger Lane Toddington Beds LU5 6BT

Page 2

ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)

Accounts for the year ended 31 March 2023

STATEMENT OF FINANCIAL ACTIVITIES UNRESTRICTED FUNDS

2022
£
Income
Note
16,157.00
Grants and Donations
1
14,502.90
Hall Hire
-
Fundraising
2
31,516.15
Expenditure
(5,693.73)
Cleaning Contract
(5,619.28)
Heat, Light, Water & Telecoms
3
(18,689.24)
Repairs & Improvements
4
(5,386.09)
General Expenditure
5
(35,388.34)
(3,872.19)
Surplus for the year
Balance of Accumulated Fund:
38,948.79
1 April 2022
35,076.60
31 March 2023		 2023
£
3,425.00
19,277.21
3,625.44
26,327.65
(7,901.76)
(6,067.84)
(19,467.18)
(4,089.52)
(37,526.30)
(11,198.65)
35,076.60
23,877.95

Page 3

ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE

(Registered Charity No. 1187321)

Accounts for the year ended 31 March 2023

BALANCE SHEET

2022
£
34,256.54
Cash at Bank
Debtors and Prepayments
920.06
Insurance
920.06
Creditors and Accruals
-
Gas
-
Electricity
-
Water
(100.00)
Audit Fee
(100.00)
35,076.60
Net Assets
Represented by Accumulated Fund
as at 31 March 2023
Chairman Treasurer
Date Date		 2023
£
23,099.60
1,003.35
1,003.35
-
-
-
(225.00)
(225.00)
23,877.95

Page 4

ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE

(Registered Charity No. 1187321)

Accounts for the year ended 31 March 2023

NOTES TO THE ACCOUNTS

2022
£
1. Grants and Donations
3,425.00
Grant - Aspley Guise Parish Council
12,732.00
Grants - Central Bedfordshire Council
16,157.00
2. Fundraising
-
Open Gardens
-
Other
-
3. Heat, Light, Water & Telecoms
(860.32)
Electricity
(3,847.08)
Gas
(600.00)
Water
(311.88)
Telecoms
(5,619.28)
4. Repairs & Improvements
-
Internal Decoration
-
Roller Blinds
(1,887.60)
Office Furniture
(10,903.79)
Kitchen
(5,897.85)
General Maintenance
(18,689.24)
5. General Expenditure
(1,242.67)
Insurance
(720.00)
Legal Expenses
(745.14)
Refuse Collection
(1,197.40)
Cleaning Supplies
(892.28)
Music and Play Licence
(588.60)
General Expenses
(5,386.09)		 2023
£
3,425.00
-
3,425.00
3,625.44
-
3,625.44
(1,329.55)
(4,340.83)
-
(397.46)
(6,067.84)
(12,252.80)
(1,500.00)
-
-
(5,714.38)
(19,467.18)
(2,286.56)
(1,469.47)
(132.90)
(200.59)
(4,089.52)

Page 5