## **Trustees’ Annual Report for the period** **From** 1[st] April 2022 **Period start date To** 31[st] March 2023 **Period end date** ## **Charity name: Aspley Guise Village Hall Management Committee** **Charity registration number: 1187321** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Village Hall Management Committee
oversees the running of the hall for the benefit
of local residents and community support
organisations.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|These include the WI, Cubs, Helping Hands
Memory Club and a mother & toddler
playgroup, exercise classes, leisure activities
including tutored art classes, children’s theatre
group, amateur dramatic productions and choir
rehearsals and various arts and local interest
society meetings. The hall is also used for
commercial bookings, private parties and
business meetings and for public meetings, all
Parish Council and Sub Committee meetings
and local elections.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The hall management committee is not a grant
making organisation.| |Policy on social investment
including program related
investment|Para 1.38|The hall management committee does not
make any substantive investments.| |Contribution made by
volunteers|Para 1.38|Volunteers are encouraged to assist with a
wide range of fundraising activities| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The village hall management committee has
met its primary objectives during the last year
and has ensured that the hall is occupied as
fully as possible, thereby enabling the local
residents to benefit from the property and the
facilities it provides.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The committee was able to carry out a full
repainting of the Hall which has been desirable
for a number of years. Other maintenance
work was carried out in line with the schedule
that the Committee has drawn up.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The fund raising activities were successful in
the year with the 2 Open Gardens days
contributing the most towards the
achievement of our objectives.| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Village Hall concluded the year with
£23,877 in assets held at the bank.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|Reserves are held to represent a minimum of 6
months operating costs in case of any
emergencyoccurring.| |Amount of reserves held|Para 1.22|Reserves are held in cash, in unrestricted
funds,amountingto £9,000.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The hall receives an annual grant from Aspley
Guise Parish Council to cover the costs of
maintaining the building and raises the rest of
its income from fundraising and the hire of its
facilities. This supplements the income the
Committee receives from hiring the Hall to
local user groups, commercial users and local
residents for a varietyofpurposes.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|A reduction in hirers which would decrease the
income and an increase in costs relating to
energy, cleaning and maintenance which would
affect the expenses.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Foundation Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|According to the Constitution| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New Trustees are issued with a booklet from
ACRE detailing their roles and their
responsibilities.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Village Hall Management Committee
manages the Village Hall for the benefit of
residents.| |Relationship with any
related parties|Para 1.51|The Village Hall Management Committee
receives a grant from Aspley Guise Parish
Council.| |Other||| ## **Reference and Administrative details** |Charity name|Aspley Guise Village Hall Management Committee| |---|---| |Other name the charity uses|| |Registered charity number|1187321| |Charity’s principal address|9 Woburn Lane
Aspley Guise
Bedfordshire
MK17 8JH| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John Barber|Chair||| ||Alastair Scott|Vice-Chair||| ||Gill Cockle|Secretary||| ||James Macmillan|Treasurer||| ||Fraser Pearson|||| ||Joan Neale|||| ||Vanessa Skelton|||| ||Jim Hutton|||| ||Anne Papworth|||| ||MollyFitzgerald|||| ||Robert Lindsay|||| ||Stewart Bailey|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||James Macmillan|| ||

Treasurer|| ||26thJanuary 2024|| ||26thJanuary 2024|| ## **Aspley Guise Village Hall Summary of Account** **1st April 2022 / 31st March 2023** |Account|Current| |---|---| ||£| |Balance Open|34,256.54| |Receipts|26,327.65| |Payments|37,484.59| |Balance Close|23,099.60| ## **Aspley Guise Village Hall Current Account - 1st April 2022 / 31st March 2023** |Month|April
May
June
July
August
September
October
November
December
January
February
March
**Total**|April
May
June
July
August
September
October
November
December
January
February
March
**Total**| |---|---|---| |**Cde/Receipts**
**A**-Grant/Donation
**B**-Lettings
**C**-Fundraising
**D**-Interest/other|3,425.00
**3,425.00**
2,244.75
774.00
2,482.20
628.21
702.00
1,273.20
2,776.50
1,058.00
1,945.40
1,812.00
1,166.20
2,414.75
**19,277.21**
509.27
2,120.12
828.90
167.15
**3,625.44**
**0.00**|| |Total
**Cde/Payments**
**F**-Contract Cln
**G**-Gas d/d
**H**-Electricity d/d
**I**-Water Rates d/d
**J**-Refuse Cltn
**K**-Insurance
**L**-Licences
**N**-Eqpt Serv/hire
**O**-Maintenance
**P**-Cleaning Sup
**Q**-Expenses
**R**-Fundraising
**S**-Sundry
**T**-Letting Refnd
**U**-Purchases
**V**-Telecoms|2244.75
1283.27
4602.32
1457.11
702.00
1273.20
2776.50
1058.00
1945.40
5237.00
1166.20
2581.90
**26,327.65**
1765.07
1236.08
573.52
1169.31
573.52
1364.09
1220.17
**7,901.76**
95.52
470.35
350.72
305.73
418.62
978.49
177.96
117.73
**2,915.12**
118.91
78.77
134.64
91.00
84.39
99.99
126.90
172.59
126.67
1721.40
**2,755.26**
**0.00**
136.34
86.17
251.70
139.43
112.27
118.13
153.10
118.13
354.20
**1,469.47**
1366.50
**1,366.50**
160.20
10.50
56.00
**226.70**
382.28
382.29
150.00
203.63
**1,118.20**
2660.00
3788.00
200.00
8464.80
116.15
726.41
**15,955.36**
58.00
**58.00**
114.24
95.52
59.99
31.99
398.51
**700.25**
102.00
**102.00**
73.07
23.98
23.04
4.80
**124.89**
**0.00**
302.34
219.98
128.03
55.17
1500.00
21.00
167.10
**2,393.62**
44.66
47.54
47.54
47.54
17.68
27.50
27.50
27.50
27.50
27.50
27.50
27.50
**397.46**|| |Total
602.72
1,375.40
3,065.33
696.60
4,389.52
5,181.46
1,763.74
1,898.46
11,736.50
295.34
1,908.80
4,570.72
**37,484.59**
Inc less Exp
1,642.03
-92.13
1,536.99
760.51
-3,687.52
-3,908.26
1,012.76
-840.46
-9,791.10
4,941.66
-742.60
-1,988.82
**-11,156.94**
**Current Account Balances:**
Open
34,256.54
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
**23,099.60**
Close
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
23,099.60|602.72
1,375.40
3,065.33
696.60
4,389.52
5,181.46
1,763.74
1,898.46
11,736.50
295.34
1,908.80
4,570.72
**37,484.59**|| |||| ||34,256.54
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
**23,099.60**
35,898.57
35,806.44
37,343.43
38,103.94
34,416.42
30,508.16
31,520.92
30,680.46
20,889.36
25,831.02
25,088.42
23,099.60|| ## **Aspley Guise Village Hall Current Account 1st April 2022 / 31st March 2023** |Date
Chq|**Record of Receipts and Payments**
Accm Mthly Totals
Name
Recpt
Paymt
Details
Cde
Recpt
Paymt
Balance| |---|---| |6-Apr-22
DC
Pavla Simmons
55.00
Lettings
B
34,256.54
6-Apr-22
DC
P Snelling
124.00
Lettings
B
6-Apr-22
DC
Alfred Williams
40.00
Lettings
B
8-Apr-22
DC
Seasons Art Class
1,120.00
Lettings
B
12-Apr-22
BP
PPLPRS
139.20 Licences
L
13-Apr-22
DC
L Childerley
100.00
Lettings
B
14-Apr-22
D/D
Plusnet
44.66 Telecoms
V
22-Apr-22
DC
Encore Theatre
172.50
Lettings
B
22-Apr-22
DC
The Chameleons
140.00
Lettings
B
22-Apr-22
DC
P Snelling
62.00
Lettings
B
25-Apr-22
DC
Aspley Guise PC Hall Hire
431.25
Lettings
B
26-Apr-22
D/D
British Gas
95.52 Gas
G
26-Apr-22 Card Office Furniture Online
302.34 Purchases
U
27-Apr-22 Card Central Beds Council(TENS)
21.00 Licences
L
Sub Total
2,244.75 602.72
2,244.75
602.72
35,898.57
3-May-22
D/D
F&R Cawley
78.38 Refuse Cltn
J
3-May-22 Card Amazon.co.uk
199.98 Purchases
U
4-May-22
Chq
He Ha in AG
155.00
Lettings
B
5-May-22
DC
Marie Hopkins Penny Adams
140.00
Lettings
B
6-May-22
DC
British Gas Commercial
382.28 Eqpt Serv/hire
N
10-May-22 Card SSE Gas
470.35 Gas
G
10-May-22
DC
SumUp
9.83
Fundraising
C
11-May-22
DC
The Chameleons
280.00
Lettings
B
16-May-22
D/D
Plusnet
47.54 Telecoms
V
16-May-22
DC
SumUp
55.54
Fundraising
C
17-May-22 Card TrophyToo
20.00 Purchases
U
17-May-22
DC
SumUp
39.32
Fundraising
C
24-May-22
DC
P Snelling
124.00
Lettings
B
26-May-22
D/D
British Gas
118.91 Electricity
H
30-May-22
D/D
F&R Cawley
57.96 Refuse Cltn
J
30-May-22
DC
He Ha in AG
75.00
Lettings
B
31-May-22
DC
SumUp
404.58
Fundraising
C
Sub Total
1,283.27 1,375.40
3,528.02 1,978.12
35,806.44
1-Jun-22 Card Value Products
103.03 Purchases
U
6-Jun-22 Card Central Beds Council (TENS)
10.50 Licences
L
6-Jun-22 Deposit Cash - Fundraising
1,964.00
Fundraising
C
6-Jun-22 Deposit Cheque
151.20
Fundraising
C
6-Jun-22
DC
SumUp
4.92
Fundraising
C
8-Jun-22
BP
Inter County
1,765.07 Cleaning
F
9-Jun-22
BP
SSE Gas
350.72 Gas
G
9-Jun-22
BP
British Gas Commercial
382.29 Eqpt Serv/hire
N
10-Jun-22
BP
Mrs MEA Fitzgerald
114.24 Expenses
Q
10-Jun-22
BP
Greenwave
25.00 Purchases
U
13-Jun-22
BP
LIW Advertising
36.00 Fundraising
R
14-Jun-22
D/D
Plusnet
47.54 Telecoms
V
14-Jun-22
BP
MK Pulse
30.00 Fundraising
R
14-Jun-22
BP
LIW Advertising
36.00 Fundraising
R
14-Jun-22 Deposit Cheque
473.20
Lettings
B
16-Jun-22
DC
Seasons Art Class
640.00
Lettings
B
17-Jun-22
DC
The Chameleons
374.00
Lettings
B
22-Jun-22
DC
L Childerley
100.00
Lettings
B
23-Jun-22
DC
Encore Theatre
172.50
Lettings
B
24-Jun-22
DC
Encore Theatre
517.50
Lettings
B
24-Jun-22
DC
P Snelling
155.00
Lettings
B
27-Jun-22
D/D
British Gas
78.77 Electricity
H
29-Jun-22
DC
Cockle SG & GM
50.00
Lettings
B
30-Jun-22
D/D
F&R Cawley
86.17 Refuse Cltn
J
Sub Total
4,602.32 3,065.33
8,130.34 5,043.45
37,343.43
1-Jul-22
BP
TotalEnergies
305.73 Gas
G
1-Jul-22
BP
SRE Gurney
58.00 Cleaning Sup
P
4-Jul-22
DC
Marie Hopkins Penny Adams
140.00
Lettings
B
12-Jul-22 Card Screwfix
55.17 Purchases
U
14-Jul-22
D/D
Plusnet
47.54 Telecoms
V
18-Jul-22
DC
SumUp
46.21
Fundraising
C
20-Jul-22
BP
Mrs MEA Fitzgerald
95.52 Expenses
Q|| |22-Jul-22|Deposit|Cash - Fundraising|828.90||Fundraising|C||| |---|---|---|---|---|---|---|---|---| |22-Jul-22|DC|The Chameleons|112.00||Lettings|B||| |22-Jul-22|DC|He Ha in AG|100.00||Lettings|B||| |25-Jul-22|DC|Encore Theatre|230.00||Lettings|B||| |26-Jul-22|D/D|British Gas||134.64|Electricity|H||| |||Sub Total|1,457.11|696.60|||9,587.45 5,740.05|38,103.94| |1-Aug-22|D/D|F&R Cawley||139.43|Refuse Cltn|J||| |3-Aug-22|BP|Inter County||1,236.08|Cleaning|F||| |4-Aug-22|BP|Simon Artingstall||160.00|Maintenance|O||| |5-Aug-22|Card|Squarespace Inc||70.95|Sundry|S||| |5-Aug-22|Card|Bank Fee||2.12|Sundry|S||| |15-Aug-22|D/D|Plusnet||17.68|Telecoms|V||| |16-Aug-22|DC|The Chameleons|112.00||Lettings|B||| |16-Aug-22|BP|Jim Hutton||59.99|Expenses|Q||| |26-Aug-22|D/D|British Gas||91.00|Electricity|H||| |26-Aug-22|DC|Seasons Art Class|480.00||Lettings|B||| |26-Aug-22|DC|James Macmillan|55.00||Lettings|B||| |30-Aug-22|D/D|F&R Cawley||112.27|Refuse Cltn|J||| |31-Aug-22|DC|L J Clarke|55.00||Lettings|B||| |31-Aug-22|BP|AWR Pickersgill||2,500.00|Maintenance|O||| |||Sub Total|702.00|4,389.52|||10,289.45 10,129.57|34,416.42| |2-Sep-22|DC|C Bavington|55.00||Lettings|B||| |8-Sep-22|DC|He Ha in AG|125.00||Lettings|B||| |8-Sep-22|DC|He Ha in AG|140.00||Lettings|B||| |9-Sep-22|Deposit|Cheque|95.20||Lettings|B||| |9-Sep-22|Deposit|Cheque|279.00||Lettings|B||| |12-Sep-22|BP|Inter County||573.52|Cleaning|F||| |12-Sep-22|BP|A M White||150.00|Eqpt Serv/hire|N||| |14-Sep-22|D/D|Plusnet||27.50|Telecoms|V||| |15-Sep-22|DC|L Childerley|120.00||Lettings|B||| |20-Sep-22|BP|AWR Pickersgill||3,788.00|Maintenance|O||| |26-Sep-22|D/D|British Gas||84.39|Electricity|H||| |27-Sep-22|D/D|TotalEnergies||418.62|Gas|G||| |27-Sep-22|DC|Mr JR Mrs LA|459.00||Lettings|B||| |30-Sep-22|D/D|F&R Cawley||139.43|Refuse Cltn|J||| |||Sub Total|1,273.20|5,181.46|||11,562.65 15,311.03|30,508.16| |3-Oct-22|Deposit|Cheque|200.00||Lettings|B||| |5-Oct-22|Card|The Poppy Shop||23.98|Sundry|S||| |6-Oct-22|DC|Marie Hopkins Penny Adams|140.00||Lettings|B||| |6-Oct-22|DC|P Snelling|124.00||Lettings|B||| |12-Oct-22|DC|P H Dixon|55.00||Lettings|B||| |13-Oct-22|DC|The Chameleons|140.00||Lettings|B||| |14-Oct-22|D/D|Plusnet||27.50|Telecoms|V||| |14-Oct-22|DC|Aspley Guise PC|431.25||Lettings|B||| |18-Oct-22|DC|Encore Theatre|172.50||Lettings|B||| |24-Oct-22|DC|Encore Theatre|345.00||Lettings|B||| |24-Oct-22|DC|Seasons Art Class|980.00||Lettings|B||| |26-Oct-22|D/D|British Gas||99.99|Electricity|H||| |27-Oct-22|DC|S Radomska|68.75||Lettings|B||| |28-Oct-22|DC|L Childerley|120.00||Lettings|B||| |31-Oct-22|D/D|F&R Cawley||112.27|Refuse Cltn|J||| |31-Oct-22|BP|Universal Blinds||1,500.00|Purchases|U||| |||Sub Total|2,776.50|1,763.74|||14,339.15 17,074.77|31,520.92| |1-Nov-22|BP|Inter County||1,169.31|Cleaning|F||| |3-Nov-22|BP|A M White||203.63|Eqpt Serv/hire|N||| |8-Nov-22|DC|Herts Hearing Advisory|24.00||Lettings|B||| |11-Nov-22|DC|National Animal Welfare|50.00||Lettings|B||| |14-Nov-22|D/D|Plusnet||27.50|Telecoms|V||| |15-Nov-22|DC|The Chameleons|224.00||Lettings|B||| |15-Nov-22|DC|P Snelling|124.00||Lettings|B||| |17-Nov-22|BP|J R Bates||200.00|Maintenance|O||| |22-Nov-22|DC|Encore Theatre|207.00||Lettings|B||| |23-Nov-22|Card|Amazon.co.uk||21.00|Purchases|U||| |23-Nov-22|DC|P Snelling|155.00||Lettings|B||| |28-Nov-22|D/D|British Gas||126.90|Electricity|H||| |28-Nov-22|DC|Larchfield Day Nursery|110.00||Lettings|B||| |28-Nov-22|BP|SG & Mrs GM Cockle||31.99|Expenses|Q||| |30-Nov-22|D/D|F&R Cawley||118.13|Refuse Cltn|J||| |30-Nov-22|DC|Marie Hopkins Penny Adams|140.00||Lettings|B||| |30-Nov-22|DC|Herts Hearing Advisory|24.00||Lettings|B||| |||Sub Total|1,058.00|1,898.46|||15,397.15 18,973.23|30,680.46| |---|---|---|---|---|---|---|---|---| |2-Dec-22|DC|Seasons Art Class|980.00||Lettings|B||| |6-Dec-22|BP|Norris & Fisher||1,366.50|Insurance|K||| |6-Dec-22|BP|AWR Pickersgill||8,464.80|Maintenance|O||| |6-Dec-22|BP|Inter County||573.52|Cleaning|F||| |8-Dec-22|Deposit|Cheque|162.40||Lettings|B||| |9-Dec-22|DC|The Chameleons|458.00||Lettings|B||| |14-Dec-22|D/D|Plusnet||27.50|Telecoms|V||| |20-Dec-22|DC|Encore Theatre|345.00||Lettings|B||| |28-Dec-22|D/D|British Gas||172.59|Electricity|H||| |29-Dec-22|D/D|TotalEnergies||978.49|Gas|G||| |30-Dec-22|D/D|F&R Cawley||153.10|Refuse Cltn|J||| |||Sub Total|1,945.40|11,736.50|||17,342.55 30,709.73|20,889.36| |3-Jan-23|DC|Herts Hearing Advisory|24.00||Lettings|B||| |6-Jan-23|DC|P Snelling|31.00||Lettings|B||| |9-Jan-23|DC|L Childerley|120.00||Lettings|B||| |11-Jan-23|DC|The Chameleons|134.00||Lettings|B||| |13-Jan-23|DC|He Ha in AG|140.00||Lettings|B||| |13-Jan-23|DC|He Ha in AG|100.00||Lettings|B||| |16-Jan-23|D/D|Plusnet||27.50|Telecoms|V||| |18-Jan-23|DC|Herts Hearing Advisory|24.00||Lettings|B||| |19-Jan-23|DC|Baby Sensory N Bucks|180.00||Lettings|B||| |23-Jan-23|DC|Encore Theatre|552.00||Lettings|B||| |24-Jan-23|Deposit|Cheque|243.00||Lettings|B||| |24-Jan-23|Deposit|Cheque|140.00||Lettings|B||| |25-Jan-23|DC|P Snelling|124.00||Lettings|B||| |26-Jan-23|D/D|British Gas||126.67|Electricity|H||| |26-Jan-23|DC|Aspley Guise PC|3,425.00||Grant|A||| |27-Jan-23|Card|Zoho (Mail)||23.04|Sundry|S||| |31-Jan-23|D/D|F&R Cawley||118.13|Refuse Cltn|J||| |||Sub Total|5,237.00|295.34|||22,579.55 31,005.07|25,831.02| |2-Feb-23|Card|1&1 Ionos||2.40|Sundry|S||| |2-Feb-23|Card|1&1 Ionos||30.00|Sundry|S||| |2-Feb-23|DC|Eversholt CKT G|30.00||Lettings|B||| |3-Feb-23|DC|Marie Hopkins Penny Adams|120.00||Lettings|B||| |3-Feb-23|DC|Barber JD +KBBA|50.00||Lettings|B||| |**Receipts**|**2010/11**
**2011/12**
**2012/13**
**2013/14**
**2014/15**
**2015/16 2015/16 adjusted**
**2016/17**
**2017/18**
**2018/19**
**2019/20**
**2020/21**
**2021/22**
**2022/23****_Change yoy_**| |---|---| |Grant/Donation
Lettings
Fundraising
Interest/other|4137.50
3909.13
6672.50 3,605.76 4,387.50 2,941.25 2,941.25
2,018.75
4,568.75
9087.5
5000
25240.93 17,013.25
_-32.6%_
12031.40
13673.89
11969.50 13,385.45 14,276.50 15,495.65 15,495.65
18,113.89
17,860.63
18130.85
19669.49
2279.7 14,502.90
_536.2%_
3661.10
3323.01
3721.04 3,099.15 2,667.64 3,904.45 3,904.45
3,335.64
4,342.95 5,346.30 4,873.40 - -
10.20
3491.84
0.00
0.00 42.68 - -
218.79
0.00
**0.00**
0.00
4,771.36
0.00
_-100.0%_
£ 19,840.20 £ 24,397.87 £ 22,363.04 £ 20,090.36 £21,374.32 22,341.35 £ 22,341.35
23,687.07
26,772.33
32,564.65
29,542.89
32,291.99 31,516.15
_-2.4%_
-
-
4912.30
5170.18
7190.32
5753.82 5,610.00 6,355.62 6,355.62
5,427.65
5,872.12
5995.97
6,032.34
2,594.79 5,693.73
_119.4%_
4620.00
4931.17
4755.21
4198.12 1,578.73 5,074.41 3,374.41
2,512.00
3,390.71
2122.36
4815.78
4,512.12 3,847.08
_-14.7%_
1525.00
1952.00
1269.87
1719.83 1,892.07 1,994.25 1,994.25
1,363.16
1,684.52
1890.27
1708.44
1080.89 860.32
_-20.4%_
1023.00
1474.00
1789.00
1504.00 1,640.00 1,404.00 1,404.00
1,196.00
1,426.00
776.17
2250
1150 600.00
_-47.8%_
568.08
888.63
780.12
969.39 993.64 1,199.56 1,199.56
1,117.90
1,173.40
1203.25
1240.16
745.14 1,197.04
_60.6%_
1789.97
1128.59
1154.01
1152.83 1,179.63 1,159.41 1,159.41
1,182.95
1,231.26
1185.87
1212.16
1212.86 1,253.08
_3.3%_
144.44
418.50
478.26
301.57 352.35 342.62 342.62
371.88
371.88
449.66
473.64
0 892.28
628.81
875.05
748.04
739.64 2,541.53 2,126.29 2,126.29
482.99
497.47
1201.52
2257.51
654.43 1,483.12
_126.6%_
791.49
2933.20
6692.25
1621.91 4,656.26 5,583.12 5,583.12
3,601.01
4,813.38
12660.08
804.2
2463.14 12,498.07
_407.4%_
457.87
275.00
105.00
285.00 320.00 126.00 126.00
114.00
76.00
152
76
114 252.00
_121.1%_
223.85
352.18
318.85
594.56 366.91 626.77 626.77
553.06
207.30
40.19
267.48
124.37 299.70
_141.0%_
245.53
190.12
137.13
161.37 272.43 141.99 141.99
132.00
399.92
1077.84
641
0 -
252.00
47.00
50.68
0.00 - 45.00 45.00
95.00
0.00
645.8
181.64
4016.27 1,627.40
_-59.5%_
0
0
0
0 39.45
-
185.00
0.00
100
214.5
55 -
_-100.0%_
1164.33
567.50
66.00
155.00 - 437.49 437.49
10.50
2,462.55
731.24
0
1519.79 4,708.05
_209.8%_
0
0
0
0
0 262.19 262.19
307.38
355.56
410.4
446.4
207.17 311.88
_50.5%_
£ 18,346.67**£ 21,203.12 £ 25,534.74**£ 19,157.04 £21,443.00 £ 26,878.72 £ 25,178.72
18,652.48
23,962.07
30,642.62
22,621.25
20,449.97
35,523.75
0.00
_73.7%_| |Total
**Payments**
Contract Cleaning
Gas
Electricity
Water Rates
Refuse Collection
Insurance
Licences
Equipment Service
Maintenance
External cleaning
Expenses
Fundraising
Sundry
Letting Refund
Purchases
Telecoms
TOTALS|| **ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)** **Accounts for the year ended 31 March 2023** |Page|CONTENTS| |---|---| |2|Independent Examiner's Report| |3|Statement of Financial Activities| |4|Balance Sheet| |5|Notes to the Accounts| |6|Charity report| Page 1 **ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)** ## **Accounts for the year ended 31 March 2023** ## **INDEPENDENT EXAMINER'S REPORT** ## **Respective responsibilities of trustee and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 43 of the 1993 Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an opinion on the view given by the accounts. ## **Independent examiner's statement** In connection with my examination no matter has come to my attention: 1. Which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met, or 2. To which, in my opinion, attention could be drawn in order to enable a proper understanding of the accounts to be reached. A D Williams ACA 28 Conger Lane Toddington Beds LU5 6BT Page 2 ## **ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE (Registered Charity No. 1187321)** ## **Accounts for the year ended 31 March 2023** ## **STATEMENT OF FINANCIAL ACTIVITIES UNRESTRICTED FUNDS** |**2022**
**£**
**Income**
**Note**
16,157.00
Grants and Donations
1
14,502.90
Hall Hire
-
Fundraising
2
31,516.15
**Expenditure**
(5,693.73)
Cleaning Contract
(5,619.28)
Heat, Light, Water & Telecoms
3
(18,689.24)
Repairs & Improvements
4
(5,386.09)
General Expenditure
5
(35,388.34)
(3,872.19)
**Surplus for the year**
**Balance of Accumulated Fund:**
38,948.79
**1 April 2022**
35,076.60
**31 March 2023**|**2023**
**£**
3,425.00
19,277.21
3,625.44| |---|---| ||26,327.65| ||(7,901.76)
(6,067.84)
(19,467.18)
(4,089.52)| ||(37,526.30)| ||(11,198.65)| ||35,076.60| ||23,877.95| Page 3 ## **ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE** ## **(Registered Charity No. 1187321)** ## **Accounts for the year ended 31 March 2023** ## **BALANCE SHEET** |**2022**
**£**
34,256.54
**Cash at Bank**
**Debtors and Prepayments**
920.06
Insurance
920.06
**Creditors and Accruals**
-
Gas
-
Electricity
-
Water
(100.00)
Audit Fee
(100.00)
35,076.60
**Net Assets**
**Represented by Accumulated Fund**
**as at 31 March 2023**
**Chairman Treasurer**
**Date Date**|**2023**
**£**
23,099.60| |---|---| ||1,003.35| ||1,003.35| ||-
-
-
(225.00)| ||(225.00)| ||23,877.95| ||| Page 4 ## **ASPLEY GUISE VILLAGE HALL MANAGEMENT COMMITTEE** ## **(Registered Charity No. 1187321)** ## **Accounts for the year ended 31 March 2023** ## **NOTES TO THE ACCOUNTS** |**2022**
**£**
**1. Grants and Donations**
3,425.00
Grant - Aspley Guise Parish Council
12,732.00
Grants - Central Bedfordshire Council
16,157.00
**2. Fundraising**
-
Open Gardens
-
Other
-
**3. Heat, Light, Water & Telecoms**
(860.32)
Electricity
(3,847.08)
Gas
(600.00)
Water
(311.88)
Telecoms
(5,619.28)
**4. Repairs & Improvements**
-
Internal Decoration
-
Roller Blinds
(1,887.60)
Office Furniture
(10,903.79)
Kitchen
(5,897.85)
General Maintenance
(18,689.24)
**5. General Expenditure**
(1,242.67)
Insurance
(720.00)
Legal Expenses
(745.14)
Refuse Collection
(1,197.40)
Cleaning Supplies
(892.28)
Music and Play Licence
(588.60)
General Expenses
(5,386.09)|**2023**
**£**
3,425.00
-| |---|---| ||3,425.00| ||3,625.44
-| ||3,625.44| ||(1,329.55)
(4,340.83)
-
(397.46)| ||(6,067.84)| ||(12,252.80)
(1,500.00)
-
-
(5,714.38)| ||(19,467.18)| ||(2,286.56)
(1,469.47)
(132.90)
(200.59)| ||(4,089.52)| Page 5