Annual General Meetin Court Fields Pre-school C.l.O. 1187250 IILth November 20217 Present. Cliff Marsh Darren Wannell Katherine Chapman Sheryl Higgs Opening Statement by current Chair on Membership. After welcoming members to the AGM, CM stated that there had been a recruitment drive to try and engage parents using the setting, to become members. In line with the Constitution, interested parties may become members by expressing an interest to do so, either in writing, or by email. The AGM date, and how to become a member has been advertised on the website, and on tapestry, but there has been no response. This had been one of the considerations when the Pre-school moved from being committee-led, to a cio. Chair Comments. CM stated that the Trustees are immensely proud of how the Pre-school has fared during the uncertain times including various periods of lockdown, and Covid related issues. Never has the Setting had so many challenges to deal with, with the constant requirement to ask staff, parents and the children to readapt to a new world. The Trustees wished to record their thanks to SH for her total commitment, and to the staff for the hardwork and resilience. CM stated that the Finances of the Pre-school were, once again, very strong (to be addressed later in the AGMI, and that the take-up numbers were also extremely good. All-in-all, the Pre-school has managed to remain buoyant and relevant throughout this stage of the pandemic.
Finances. CM invited SH to run through the audited report on the Trust Finances (audited by L.James ACAI, acct to year end 31108/2021. A copy of which is available with the Minutes of this AGM. The audited accounts cannot show a true y.o.y. comparison, as the C.l.O. has not existed in its current form for 2 years. However, against the non-CIO Pre- school, the finances remain robust (see attachment), and actually made a modest profit in the reported period (again, see attachment. Expenses and wages remain well controlled, and income has remained solid. All in all, a good first year for the CIO. (finances attached) Voting of Chair CM stated that he had enjoyed his time as Chair, and thanked the Trustees and SH for their support. CM noted that the low membership entails that the list of candidates for Chair was small, but asked if anyone present wished to put their name forward to be Chair. No-one was forthcoming. DW proposed that CM have another term of office, and this was seconded by KC. As the proposer and seconder equalled the amount of attendees eligible to vote, it wa5 deemed that a vote was unnecessary, and CM accepted the nomination. CM confirmed as Chair, there are no other positions within the trustee structure to fill. CM thanked everyone for their attendance, and declared the AGM closed
Court Fields Pre School CIO
Statement of Accounts
31 August 2021
Charity No: 1187250
Court Fields Pre School CIO Report and Accounts for the year ended 31 August 2021
| Trustees | Katherine Chapman | |
|---|---|---|
| Darren Wannell | ||
| John Clifford Marsh | ||
| Address | Welington Youth Centre | |
| Mantle Street | ||
| Wellington | ||
| Somerest | ||
| TA21 8SW | ||
| Charity No: | 1187250 | |
| Accountants | TS Partners Ltd | |
| 9 High Street | ||
| Wellington | ||
| Somerset | ||
| TA21 8QT | ||
| INDEX: | Accountants Report | 2 |
| Balance Sheet | 3 | |
| Profit and Loss Account | 4 | |
| Notes to the Accounts | 5 |
Page 1
Court Fields Pre School CIO Independent Examiners Report for the year ended 31 August 2021
We report on the accounts of the trust for the year ended 31stAugust 2020 which are set out on pages 2 to 4.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.
It is our responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to our attention
Basis of independent examiner's report
Our examination was carried out in accordance with the general directions given by the charity commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. These procedures undertaken do not provide all the evidence that would be required by an audit and consequently we do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
TS Partners Ltd 9 High Street Wellington Somerset TA21 8QT
Page 2
Court Fields Pre School CIO Balance Sheet for the year ended 31 August 2021
| Court Fields Pre School CIO Balance Sheet for the year ended 31 August 2021 |
|||||
|---|---|---|---|---|---|
| Notes CURRENT ASSETS Deposit accounts Current accounts Cash-in-hand Deduct : CURRENT LIABILITIES Accruals NET CURRENT ASSETS/(LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES CAPITAL EMPLOYED Unrestricted Fund 2 Restricted funds 3 |
Notes | £ 50,385 68,147 14 |
2021 £ 118,546 118,546 118,546 - 118,546 |
£ 50,385 53,127 14 |
2020 |
| £ 103,526 |
|||||
| 118,546 | 103,526 | ||||
| - | - | ||||
| 103,526 | |||||
| 103,526 - |
|||||
| 103,526 |
Page 3
Court Fields Pre School CIO Profit and Loss Account for the year ended 31 August 2021
| 2021 Unrestricted Restricted funds funds Total INCOME Attendance fees 132,363 132,363 Fundraising 1,030 1,030 Donations and grants 3,089 3,089 Miscallaneous Income 598 598 Funds introduced from Courtfields Communti - - Bank interest - - 137,080 - 137,080 EXPENSES Staff wages 102,601 102,601 Accountancy 360 360 Staff training and DBS Checks 869 869 Cleaning 1,808 1,808 Resources & Materials 1,554 1,554 Insurance & PPA Subscription 1,068 1,068 Food 306 306 Relocation - - Fundraising Expenses 134 134 Miscellaneous Expenses 2,052 2,052 Rent & Rates 7,642 7,642 Printing, Stationery & Adverts - - Telephone 871 871 Pupil Premium Spend 1,225 1,225 Equipment, Maintenanc & Repairs 1,568 1,568 122,058 - 122,058 Net incoming resources before transfers 15,022 - 15,022 Transfers between funds - - - Net movement in funds 15,022 - 15,022 Balances brought forward at 1st April 2020 103,526 - 103,526 Balances carried forward at 31st March 2021 118,548 - 118,548 |
2020 Unrestricted Restricted funds funds Total 2,489 2,489 - - - - - - 111,161 111,161 - - |
|---|---|
| 113,650 - 113,650 |
|
| 7,919 7,919 - - 6 6 - - 49 49 - - - - - - - - - - 608 608 - - 66 66 - - 1,476 1,476 |
|
| 10,124 - 10,124 |
|
| 103,526 - 103,526 - - - |
|
| 103,526 - 103,526 - - - |
|
| 103,526 - 103,526 |
Page 4
Court Fields Pre School CIO Notes to the Accounts for the year ended 31 August 2021
1 Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The accounts have been prepared in accordance with the financial reporting standard applicable in the United Kingdom (FRS 102) and the Charities Act 2011.
Fund accounting
Restricted funds are to used for specific purposes laid down by the donor or grant making body. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs.
Unrestricted funds are donations and other income resources received or generated for expenditure on the general objectives of the charity.
Designed funds are unrestricted funds which have been designated for specific purposes by the trustees.
Restricted funds
The balance on restricted funds represents the amounts given to the charity to cover specific items of expenditure as designated by the donors. Such expenditure may be for specific projects.
Expenditure
Expenditure is allocated between:
-
Charitable expenditure incurred directly to the fulfilment of the charity's services
-
Expenditure incurred in the management and administration of the charity (Governance costs). • Fund raising and publicity costs.
2
| Funds Balance at 1st April 2020 Surplus/(Deficit) for the year Transfer between funds Balance at 31st March 2021 |
Unrestricted Restricted 2021 - - - 15,022 15,022 |
|---|---|
| 15,022 - 15,022 |
3 Payments to trustees and connected parties
| The average number of persons employed by the charity | 2021 7 |
|---|---|
Page 5
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Court Fields Community Pre School | Court Fields Community Pre School | Court Fields Community Pre School |
|---|---|---|---|
| 31/8/2021 | Charity no (if any) |
1187250 | |
| 1 and 2 |
I report to the trustees on my examination of the accounts of the above charity for the period ended 31/08/2021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 01/11/2021 Name: Lyndsey James Relevant professional ACA qualification(s) or body (if any): Address: Tax Shop Accountants 9 High Street Wellington, TA21 9QT
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER