Annual General Meetin
Court Fields Pre-school C.l.O.
1187250
IILth November 20217
Present. Cliff Marsh
Darren Wannell
Katherine Chapman
Sheryl Higgs
Opening Statement by current Chair on Membership.
After welcoming members to the AGM, CM stated that there had been a
recruitment drive to try and engage parents using the setting, to become
members. In line with the Constitution, interested parties may become
members by expressing an interest to do so, either in writing, or by email. The
AGM date, and how to become a member has been advertised on the website,
and on tapestry, but there has been no response. This had been one of the
considerations when the Pre-school moved from being committee-led, to a
cio.
Chair Comments.
CM stated that the Trustees are immensely proud of how the Pre-school has
fared during the uncertain times including various periods of lockdown, and
Covid related issues. Never has the Setting had so many challenges to deal
with, with the constant requirement to ask staff, parents and the children to
readapt to a new world. The Trustees wished to record their thanks to SH for
her total commitment, and to the staff for the hardwork and resilience. CM
stated that the Finances of the Pre-school were, once again, very strong (to be
addressed later in the AGMI, and that the take-up numbers were also
extremely good. All-in-all, the Pre-school has managed to remain buoyant and
relevant throughout this stage of the pandemic.
Finances.
CM invited SH to run through the audited report on the Trust Finances (audited
by L.James ACAI, acct to year end 31108/2021. A copy of which is available
with the Minutes of this AGM.
The audited accounts cannot show a true y.o.y. comparison, as the C.l.O. has
not existed in its current form for 2 years. However, against the non-CIO Pre-
school, the finances remain robust (see attachment), and actually made a
modest profit in the reported period (again, see attachment. Expenses and
wages remain well controlled, and income has remained solid. All in all, a good
first year for the CIO.
(finances attached)
Voting of Chair
CM stated that he had enjoyed his time as Chair, and thanked the Trustees and
SH for their support. CM noted that the low membership entails that the list of
candidates for Chair was small, but asked if anyone present wished to put their
name forward to be Chair. No-one was forthcoming. DW proposed that CM
have another term of office, and this was seconded by KC. As the proposer and
seconder equalled the amount of attendees eligible to vote, it wa5 deemed
that a vote was unnecessary, and CM accepted the nomination. CM confirmed
as Chair, there are no other positions within the trustee structure to fill.
CM thanked everyone for their attendance, and declared the AGM closed
## **Court Fields Pre School CIO**
## **Statement of Accounts**
**31 August 2021**
**Charity No:** 1187250
## **Court Fields Pre School CIO Report and Accounts for the year ended 31 August 2021**
|**Trustees**|Katherine Chapman||
|---|---|---|
||Darren Wannell||
||John Clifford Marsh||
|**Address**|Welington Youth Centre||
||Mantle Street||
||Wellington||
||Somerest||
||TA21 8SW||
|**Charity No:**|1187250||
|**Accountants**|TS Partners Ltd||
||9 High Street||
||Wellington||
||Somerset||
||TA21 8QT||
|**INDEX:**|Accountants Report|2|
||Balance Sheet|3|
||Profit and Loss Account|4|
||Notes to the Accounts|5|
Page 1
## **Court Fields Pre School CIO Independent Examiners Report for the year ended 31 August 2021**
We report on the accounts of the trust for the year ended 31stAugust 2020 which are set out on pages 2 to 4.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.
It is our responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to our attention
## **Basis of independent examiner's report**
Our examination was carried out in accordance with the general directions given by the charity commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. These procedures undertaken do not provide all the evidence that would be required by an audit and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent Examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
TS Partners Ltd 9 High Street Wellington Somerset TA21 8QT
Page 2
## **Court Fields Pre School CIO Balance Sheet for the year ended 31 August 2021**
|**Court Fields Pre School CIO**
**Balance Sheet**
**for the year ended 31 August 2021**||||||
|---|---|---|---|---|---|
|**Notes**
**CURRENT ASSETS**
Deposit accounts
Current accounts
Cash-in-hand
Deduct :
**CURRENT LIABILITIES**
Accruals
**NET CURRENT ASSETS/(LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**CAPITAL EMPLOYED**
Unrestricted Fund
2
Restricted funds
3|**Notes**|£
50,385
68,147
14|**2021**
£
118,546
118,546
118,546
-
118,546|£
50,385
53,127
14|**2020**|
||||||£
103,526|
|||118,546||103,526||
|||||||
|||-||-||
|||||||
||||||103,526|
||||||103,526
-|
||||||103,526|
Page 3
## **Court Fields Pre School CIO Profit and Loss Account for the year ended 31 August 2021**
|**2021**
Unrestricted Restricted
funds
funds
Total
**INCOME**
Attendance fees
132,363
132,363
Fundraising
1,030
1,030
Donations and grants
3,089
3,089
Miscallaneous Income
598
598
Funds introduced from Courtfields Communti
-
-
Bank interest
-
-
137,080
-
137,080
**EXPENSES**
Staff wages
102,601
102,601
Accountancy
360
360
Staff training and DBS Checks
869
869
Cleaning
1,808
1,808
Resources & Materials
1,554
1,554
Insurance & PPA Subscription
1,068
1,068
Food
306
306
Relocation
-
-
Fundraising Expenses
134
134
Miscellaneous Expenses
2,052
2,052
Rent & Rates
7,642
7,642
Printing, Stationery & Adverts
-
-
Telephone
871
871
Pupil Premium Spend
1,225
1,225
Equipment, Maintenanc & Repairs
1,568
1,568
122,058
-
122,058
Net incoming resources before transfers
15,022
-
15,022
Transfers between funds
-
-
-
Net movement in funds
15,022
-
15,022
Balances brought forward at 1st April 2020
103,526
-
103,526
Balances carried forward at 31st March 2021
118,548
-
118,548|**2020**
Unrestricted Restricted
funds
funds
Total
2,489
2,489
-
-
-
-
-
-
111,161
111,161
-
-|
|---|---|
||113,650
-
113,650|
||7,919
7,919
-
-
6
6
-
-
49
49
-
-
-
-
-
-
-
-
-
-
608
608
-
-
66
66
-
-
1,476
1,476|
||10,124
-
10,124|
||103,526
-
103,526
-
-
-|
||103,526
-
103,526
-
-
-|
||103,526
-
103,526|
Page 4
**Court Fields Pre School CIO Notes to the Accounts for the year ended 31 August 2021**
## **1 Accounting policies**
## _**Basis of preparation**_
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The accounts have been prepared in accordance with the financial reporting standard applicable in the United Kingdom (FRS 102) and the Charities Act 2011.
## _**Fund accounting**_
Restricted funds are to used for specific purposes laid down by the donor or grant making body. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs.
Unrestricted funds are donations and other income resources received or generated for expenditure on the general objectives of the charity.
Designed funds are unrestricted funds which have been designated for specific purposes by the trustees.
## _**Restricted funds**_
The balance on restricted funds represents the amounts given to the charity to cover specific items of expenditure as designated by the donors. Such expenditure may be for specific projects.
## _**Expenditure**_
Expenditure is allocated between:
- Charitable expenditure incurred directly to the fulfilment of the charity's services
- Expenditure incurred in the management and administration of the charity (Governance costs). • Fund raising and publicity costs.
## **2**
|**Funds**
Balance at 1st April 2020
Surplus/(Deficit) for the year
Transfer between funds
Balance at 31st March 2021|**Unrestricted**
**Restricted**
**2021**
-
-
-
15,022
15,022|
|---|---|
||15,022
-
15,022|
## **3 Payments to trustees and connected parties**
|The average number of persons employed by the charity|**2021**
7|
|---|---|
Page 5
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Court Fields Community Pre School|Court Fields Community Pre School|Court Fields Community Pre School|
|---|---|---|---|
|||||
||31/8/2021|**Charity no**
**(if any)**|1187250|
|||||
||1 and 2|||
I report to the trustees on my examination of the accounts of the above charity for the period ended 31/08/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 01/11/2021 **Name:** Lyndsey James **Relevant professional** ACA **qualification(s) or body (if any): Address:** Tax Shop Accountants 9 High Street Wellington, TA21 9QT
**Oct 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**