2024-09-30-accounts - Tennis Shropshire

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Trustees’ Annual Report for the period

From 01/10/2023 To 30/09/2024 Period end date

Charity name: TENNIS SHROPSHIRE

Charity registration number: 1187220

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objective of the CIO is the promotion of community participation in tennis for the benefit of the inhabitants of Shropshire.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Creating the opportunity for all members of the community to participate in recreational tennis in an inclusive, safe, friendly and welcoming environment. This includes, facilitating events for people to try tennis, such as delivering tennis into schools, disability groups and groups disadvantaged by social or economic reasons; offering practical support to volunteers of venues where tennis is played; organising and delivering recreational and competitive opportunities for adults and juniors to keep them engaged in the sport.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and have given written acknowledgement of this.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Tennis Shropshire does not currently have a policy on making grants however this will be kept under review.
Policy on social investment including program related investment	Para 1.38	Tennis Shropshire does not currently have a policy on social investment as such, however many of its core activities will represent a direct social investment as reported later in this document.
Contribution made by volunteers	Para 1.38	Tennis Shropshire is entirely dependent on its volunteers and has no paid employees as such although small honoraria are paid to the Treasurer, Secretary and Press

Officer. The remainder of the Trustees and others supporting TS give their time on a voluntary basis. In addition, virtually all member venues are run by volunteers. Conservatively, around 200 volunteers across the county support the charity in the delivery of its aims. Additionally, TS takes part in the LTA’s National Tennis awards which recognises volunteer contributions who are nominated by their peers under the scheme. Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Tennis Shropshire has continued to deliver its objectives throughout the year; the main successes of 2023/24 are described further below. Completion of the second year of operation of the Cathie Sabin Community Tennis Centre Funded by a grant from SE, an interest free loan from the LTA and TS’s own reserves, the CIO opened a 2 court indoor tennis airhall in September 2022. Since then the programme of activities has grown and currently includes junior and adult tennis, wheelchair tennis, tennis for those with complex mental illness, schools tennis and walking tennis TS Tennis Cadets & Tennis Futures program: This programme is aimed at 11-to-14-year- olds (Tennis Cadets) and 15-to-16 year olds (Tennis Futures) and requires participants to attend 4 workshops per year where they learn a range of skills which enable them to support the aims of TS. They are also required to volunteer at TS community events. Participants learn many useful life skills through the programme which will be of relevance to their future, whether or not they choose to pursue a career in tennis. TS Coach Mentoring Scheme: This scheme is fully funded by Tennis Shropshire and is aimed at the development of our own coaches in the

county. This is very important since tennis is dependent on having a high-quality workforce to deliver tennis across the community. The scheme is available to all coaches in Shropshire and in 2023/24 five coaches benefitted from this initiative. These coaches are now applying their learning from the programme in support of various TS initiatives. Disability Tennis: The Wheelchair group has continued to thrive and now play in the new community airhall. TS have also hosted 3 Wheelchair tennis tournaments in the year, one of which was the National Wheelchair tournament. There was again an increase in the number of players in these competitions compared to the previous year. TS continues to deliver a regular tennis programme at Derwen College, which provides education for students with special educational needs and disabilities. TS also delivers tennis in daycare centres. TS have also been involved in the introduction tennis programme for people with complex mental health issues including young people. This runs weekly and is funded by grants. TS also introduced a walking tennis programme in the county, following the successful application for grant funding. Using this funding clubs were encouraged to begin a walking tennis programme and over 50 people are now regularly playing walking tennis in the county. TS also partnered with Age UK who secured their own grant funding to run Age UK walking tennis sessions in Shrewsbury and Market Drayton. TS is committed to increasing its disability tennis programmes across the County through growing participation in existing groups and also be opening tennis up to new groups and at new venues. The growth of disability tennis is a core element of TS’s strategy for tennis in the county. Competitions: TS held the County Championships in August. This ran over a week and attracted 175 players from across the county including both Adults and Juniors. A walking tennis competition was also included in the draw for the first time ever.

TS also ran a league competition for children aged 6-10 years old. A series of competitions have also been introduced for less experienced adult players – these run in the Cathie Sabin Centre and have proved very popular. In addition, TS ran summer, autumn and winter tennis leagues for recreational competition between clubs and also ran the annual team tennis competition which involves players from under 8 to the open age group. Schools tennis: This continues to be an important part of TS’s activities. In 2023/24 tennis taster sessions were delivered in a number of schools and in addition tennis festivals were held which brough together primary schools for fun competition. Ensuring Tennis is played in a safe environment: TS continues to work with all our member tennis venues to ensure that they have a named Welfare Officer who is DBS checked and trained. TS has also worked to ensure that all tennis coaches involved in delivering our own programmes have the necessary LTA Coach Accreditation which includes a requirement to meet Safeguarding standards. Governance and Communication TS undertook a complete refresh of its website and now publishes important documents online including information elating to its Trustees and their meetings. TS also reviewed its governance to ensure compliance with the LTA and Sport England requirements for good governance in sport.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	The charity has a detailed annual plan which sets out its objectives for the year. Good progress was made against its objectives in the period.
Performance of fundraising activities against objectives set	Para 1.41	Funding was secured from a number of sponsors and the income used to support disability and junior tennis.

Investment performance against objectives	Para 1.41	The charity does not currently hold any investments, funds are kept on deposit.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The figures submitted in the Receipts and Payments report show the required reporting period from 01/10/2022 to 30/09/23. TS received £50,250 in LTA/Tennis Foundation grant income and £8,500 from sponsorship. Additional income was also received from Coaching, Events and Competitions. TS is in a healthy position when reserves are taken into consideration however the charity’s financial position will continue to be manager carefully to ensure its funds are used in direct support of its objectives.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves Policy: Tennis Shropshire has a formal Reserves Policy. In creating its Reserves Policy and in setting its Reserve Target Range the Trustees have considered the stability of its future income as well as ongoing costs, planned future commitments and the possibility of unforeseen events. Tennis Shropshire annual accounts show the reserve funds held as two separate entities: 1.The General Reservewhich is held to spend on any of Tennis Shropshire’s projects. 2.The Loan Reservewhich is held specifically to provide facilities development assistance to member tennis clubs and venues in the form of a short term (up to 5 years) interest free loan to a maximum of £10,000. The Trustees will continue to monitor the level of reserves held throughout the year and review both the policy and the level of reserves annually.
Amount of reserves held	Para 1.22	£75,153
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal funding is as detailed in Para 1.21.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Charity does not currently have a specific investment policy. The Trustees will keep this in consideration for future as to if a policy should be put in place.
A description of the principal risks facing the charity	Para 1.46	TS has signed an agreement with the LTA which gives a protected income for the next 3 years, therefore maintaining the required level of income to deliver the core activities is not viewed as a risk. With the opening of the community tennis centre, TS has taken on risk in the operation of this facility which will need to generate sufficient income to meet its operating costs.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected at the AGM in accordance with its Constitution., This also allows for additional Trustees to be incorporated mid-term by the Committee of Trustees with ratification required at the next AGM. Vacancies are advertised and applications invited.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Induction checklist for Trustees in development and being adopted. All Trustees provided with the CC information on being a Trustee.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	TENNIS SHROPSHIRE
Other name the charity uses
Registered charity number	1187220
Charity’s principal address	Tennis Shropshire c/o The Shrewsbury Club Sundorne Road Shrewsbury SY1 4RG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Mark Wilson	Chair		Elected at the TS AGM
Fiona Jones	LTA Council Representative		Appointed by Trustees in accordance with the constitution.
Tim Rowbury	Treasurer		Elected at the TS AGM
JeremyJohnston	Independent Trustee		Elected at the TS AGM
Sarah Downes	Independent Trustee		Elected at the TS AGM
JillyBroadbent	Independent Trustee		Elected at the TS AGM
Lynda Richards	Independent Trustee	January2025	Elected at the TS AGM

– Corporate trustees names of the directors at the date the report was approved

Director name	Sarah Downes
Fiona Jones	Jeremy Johnston
Lynda Richards
Tim Rowbury
Jilly Broadbent
Mark Wilson

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Accounts	Roger Whitfield FCA, Chartered Accountant	4 Thornhill Road, Shrewsbury, SY3 8YA



Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Mark Wilson
	Chair

TENNIS SHROPSHIRE

ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024

INCOME LTA/TF Grants Coaching/Training Competitions Commercial Income Wheelchair Tennis Fees Heart of England Inclusive Communities Fund The Community Foundation SMI Funding NHS Pilot Scheme Fees Other Income EXPENDITURE Development Performance Participation Competitions Business Operations SURPLUS / (DEFICIT)	Notes 1 2 3 4 5 6 7 8 9	2024 £ 68,437.50 0.00 11,087.04 8,000.00 30,940.00 14,580.00 8,430.00 0.00 80.00 141,554.54 1,300.00 36,324.18 53,492.76 19,653.43 31,714.58 142,484.95 (930.41)	2023 £ 50,250.00 8,724.35 3,470.00 8,500.00 42,785.12 0.00 0.00 1,330.00 283.52
			115,342.99
			1,300.00 21,381.46 35,222.31 26,546.17 32,266.43
			116,716.37

		(930.41)	(1,373.38)

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NOTES 1. LTA/TF Grants General Grant Wheelchair Disability Tennis Grant Grants - Sundry 2. Coaching Income Juniors Income 3. Competition Income County Leagues and Competitions 4. Sponsorship Sponsorship by Source: Wolverhampton Electroplating Rehire UK 5. Development Public Relations	2024 £ 67,437.50 500.00 500.00 68,437.50 0.00 0.00 11,087.04 11,087.04 8,000.00 0.00 8,000.00 1,300.00 1,300.00	2023 £ 48,750.00 0.00 1,500.00
		50,250.00
		8,724.35
		8,724.35
		3,470.00
		3,470.00
		6,500.00 2,000.00
		8,500.00
		1,300.00
		1,300.00

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6. Performance Training costs I2C costs Court hire Travel & expenses 7. Participation Training costs Travel & expenses Professional Fees Website costs Dome management fees Dome opening ceremony Dome annual maintenance Tennis clothing and equipment Wheelchair tennis fees I2C Energy costs 8. Competitions Training costs !2C costs Court hire Trophies & medals LTA fees Travel & expenses	2024 £ 22,756.00 13,000.02 568.16 0.00 36,324.18 10,632.60 2,375.75 25.00 637.00 9,000.00 0.00 1,897.50 2,302.48 14,019.00 12,603.43 53,492.76 3,907.74 0.00 4,402.03 982.03 1,120.00 9,241.63 19,653.43	2023 £ 6,602.61 13,687.10 1,030.00 61.75
		21,381.46
		3,302.00 190.75 809.00 2,970.00 7,500.00 750.00 0.00 0.00 8,681.00 11,019.56
		35,222.31
		8,024.86 458.00 6,152.70 4,155.59 697.20 7,057.82
		26,546.17

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9. Business Operations Administrators Dome Insurance TS Rebranding Professional Fees Volunteer Expenses Meetings/Forums Sponsorship Fulfilment VAT – potential recovery HMRC charges Other Expenses Depreciation Dome Project	2024 £ 2,600.00 4,896.07 3,722.50 280.00 631.34 0.00 0.00 7,552.20 869.85 2,500.00 8,662.62 31,714.58	2023 £ 2,600.00 5,314.53 0.00 1,513.80 418.74 433.93 4,096.67 9,117.48 0.00 163.48 8,607.80
		32,266.43

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BALANCE SHEET AS AT 30th SEPTEMBER 2024

2024 4,787.00	2024 4,787.00	2023 4,787.00 229,362.59 (100,000.00) (17,140.80) 112,221.79	2023 4,787.00 229,362.59 (100,000.00) (17,140.80) 112,221.79


	109,243.77 69,086.84	45,699.05 12,137.33	117,008.79 57,836.38
76,000.00 28,107.40
	178,330.61 76,000.00 23,691.55 (104,107.40) 74,223.21 13,965.62 (930.41)	76,000.00 23,691.55	174,845.17 (99,691.55)
61,188.00 0.00 0.00
			75,153.62
			15,339.00 (1,373.38)
	13,035.21 61,188.00 0.00 0.00 61,188.00 74,223.21		13,965.62 61,188.00

			75,153.62

I certify that the Accounts, Balance Sheet and Notes attached are in accordance with the books, records and information provided to me. I have not carried out an audit.

Roger D Whitfield Accountant 27-Jan-25

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