## **Trustees’ Annual Report for the period** ## **From 01/10/2023 To 30/09/2024 Period end date** ## **Charity name: TENNIS SHROPSHIRE** ## **Charity registration number: 1187220** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the CIO is the promotion of
community participation in tennis for the
benefit of the inhabitants of Shropshire.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Creating the opportunity for all members of
the community to participate in recreational
tennis in an inclusive, safe, friendly and
welcoming environment. This includes,
facilitating events for people to try tennis,
such as delivering tennis into schools,
disability groups and groups disadvantaged
by social or economic reasons; offering
practical support to volunteers of venues
where tennis is played; organising and
delivering recreational and competitive
opportunities for adults and juniors to keep
them engaged in the sport.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit and have
given written acknowledgement of this.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Tennis Shropshire does not currently have
a policy on making grants however this will
be kept under review.| |Policy on social investment
including program related
investment|Para 1.38|Tennis Shropshire does not currently have
a policy on social investment as such,
however many of its core activities will
represent a direct social investment as
reported later in this document.| |Contribution made by
volunteers|Para 1.38|Tennis Shropshire is entirely dependent on
its volunteers and has no paid employees
as such although small honoraria are paid
to the Treasurer, Secretary and Press| Officer. The remainder of the Trustees and others supporting TS give their time on a voluntary basis. In addition, virtually all member venues are run by volunteers. Conservatively, around 200 volunteers across the county support the charity in the delivery of its aims. Additionally, TS takes part in the LTA’s National Tennis awards which recognises volunteer contributions who are nominated by their peers under the scheme. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Tennis Shropshire has continued to deliver
its objectives throughout the year; the main
successes of 2023/24 are described further
below.
**Completion of the second year of**
**operation of the Cathie Sabin**
**Community Tennis Centre**
Funded by a grant from SE, an interest free
loan from the LTA and TS’s own reserves,
the CIO opened a 2 court indoor tennis
airhall in September 2022. Since then the
programme of activities has grown and
currently includes junior and adult tennis,
wheelchair tennis, tennis for those with
complex mental illness, schools tennis and
walking tennis
**TS Tennis Cadets & Tennis Futures**
**program:**
This programme is aimed at 11-to-14-year-
olds (Tennis Cadets) and 15-to-16 year
olds (Tennis Futures) and requires
participants to attend 4 workshops per year
where they learn a range of skills which
enable them to support the aims of TS.
They are also required to volunteer at TS
community events. Participants learn many
useful life skills through the programme
which will be of relevance to their future,
whether or not they choose to pursue a
career in tennis.
**TS Coach Mentoring Scheme:**
This scheme is fully funded by Tennis
Shropshire and is aimed at the
development of our own coaches in the| county. This is very important since tennis is dependent on having a high-quality workforce to deliver tennis across the community. The scheme is available to all coaches in Shropshire and in 2023/24 five coaches benefitted from this initiative. These coaches are now applying their learning from the programme in support of various TS initiatives. **Disability Tennis:** The Wheelchair group has continued to thrive and now play in the new community airhall. TS have also hosted 3 Wheelchair tennis tournaments in the year, one of which was the National Wheelchair tournament. There was again an increase in the number of players in these competitions compared to the previous year. TS continues to deliver a regular tennis programme at Derwen College, which provides education for students with special educational needs and disabilities. TS also delivers tennis in daycare centres. TS have also been involved in the introduction tennis programme for people with complex mental health issues including young people. This runs weekly and is funded by grants. TS also introduced a walking tennis programme in the county, following the successful application for grant funding. Using this funding clubs were encouraged to begin a walking tennis programme and over 50 people are now regularly playing walking tennis in the county. TS also partnered with Age UK who secured their own grant funding to run Age UK walking tennis sessions in Shrewsbury and Market Drayton. TS is committed to increasing its disability tennis programmes across the County through growing participation in existing groups and also be opening tennis up to new groups and at new venues. The growth of disability tennis is a core element of TS’s strategy for tennis in the county. **Competitions:** TS held the County Championships in August. This ran over a week and attracted 175 players from across the county including both Adults and Juniors. A walking tennis competition was also included in the draw for the first time ever. TS also ran a league competition for children aged 6-10 years old. A series of competitions have also been introduced for less experienced adult players – these run in the Cathie Sabin Centre and have proved very popular. In addition, TS ran summer, autumn and winter tennis leagues for recreational competition between clubs and also ran the annual team tennis competition which involves players from under 8 to the open age group. **Schools tennis:** This continues to be an important part of TS’s activities. In 2023/24 tennis taster sessions were delivered in a number of schools and in addition tennis festivals were held which brough together primary schools for fun competition. **Ensuring Tennis is played in a safe environment:** TS continues to work with all our member tennis venues to ensure that they have a named Welfare Officer who is DBS checked and trained. TS has also worked to ensure that all tennis coaches involved in delivering our own programmes have the necessary LTA Coach Accreditation which includes a requirement to meet Safeguarding standards. **Governance and Communication** TS undertook a complete refresh of its website and now publishes important documents online including information elating to its Trustees and their meetings. TS also reviewed its governance to ensure compliance with the LTA and Sport England requirements for good governance in sport. |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|The charity has a detailed annual plan
which sets out its objectives for the year.
Good progress was made against its
objectives in the period.| |Performance of fundraising
activities against objectives
set|Para 1.41|Funding was secured from a number of
sponsors and the income used to support
disability and junior tennis.| |Investment performance
against objectives|Para 1.41|The charity does not currently hold any
investments, funds are kept on deposit.| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The figures submitted in the Receipts and
Payments report show the required
reporting period from 01/10/2022 to
30/09/23.
TS received £50,250 in LTA/Tennis
Foundation grant income and £8,500 from
sponsorship. Additional income was also
received from Coaching, Events and
Competitions.
TS is in a healthy position when reserves
are taken into consideration however the
charity’s financial position will continue to
be manager carefully to ensure its funds
are used in direct support of its objectives.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy:**
Tennis Shropshire has a formal Reserves
Policy. In creating its Reserves Policy and
in setting its Reserve Target Range the
Trustees have considered the stability of its
future income as well as ongoing costs,
planned future commitments and the
possibility of unforeseen events.
Tennis Shropshire annual accounts show
the reserve funds held as two separate
entities:
**1.The General Reserve**which is held to
spend on any of Tennis Shropshire’s
projects.
**2.The Loan Reserve**which is held
specifically to provide facilities development
assistance to member tennis clubs and
venues in the form of a short term (up to 5
years) interest free loan to a maximum of
£10,000.
The Trustees will continue to monitor the
level of reserves held throughout the year
and review both the policy and the level of
reserves annually.| |Amount of reserves held|Para 1.22|£75,153| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal funding is as detailed
in Para 1.21.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Charity does not currently have a
specific investment policy. The Trustees
will keep this in consideration for future as
to if a policy should be put in place.| |A description of the principal
risks facing the charity|Para 1.46|TS has signed an agreement with the LTA
which gives a protected income for the next
3 years, therefore maintaining the required
level of income to deliver the core activities
is not viewed as a risk.
With the opening of the community tennis
centre, TS has taken on risk in the
operation of this facility which will need to
generate sufficient income to meet its
operating costs.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the AGM in
accordance with its Constitution., This also
allows for additional Trustees to be
incorporated mid-term by the Committee of
Trustees with ratification required at the
next AGM. Vacancies are advertised and
applications invited.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction checklist for Trustees in
development and being adopted. All
Trustees provided with the CC information
on being a Trustee.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|TENNIS SHROPSHIRE| |---|---| |Other name the charity uses|| |Registered charity number|1187220| |Charity’s principal address|Tennis Shropshire
c/o The Shrewsbury Club
Sundorne Road
Shrewsbury
SY1 4RG| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mark Wilson|Chair||Elected at the TS AGM| ||Fiona Jones|LTA Council
Representative||Appointed by Trustees in
accordance with the
constitution.| ||Tim Rowbury|Treasurer||Elected at the TS AGM| ||JeremyJohnston|Independent Trustee||Elected at the TS AGM| ||Sarah Downes|Independent Trustee||Elected at the TS AGM| ||JillyBroadbent|Independent Trustee||Elected at the TS AGM| ||Lynda Richards|Independent Trustee|January2025|Elected at the TS AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved |**Director name**|Sarah Downes|| |---|---|---| |Fiona Jones|Jeremy Johnston|| |Lynda Richards||| |Tim Rowbury||| |Jilly Broadbent||| |Mark Wilson||| Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Accounts|Roger Whitfield FCA,
Chartered Accountant|4 Thornhill Road, Shrewsbury, SY3 8YA| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Mark Wilson|| ||
Chair|| |||| |||| ## **TENNIS SHROPSHIRE** ## **ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024** |**INCOME**
LTA/TF Grants
Coaching/Training
Competitions
Commercial Income
Wheelchair Tennis Fees
Heart of England Inclusive Communities Fund
The Community Foundation SMI Funding
NHS Pilot Scheme Fees
Other Income
**EXPENDITURE**
Development
Performance
Participation
Competitions
Business Operations
**SURPLUS / (DEFICIT)**|Notes
1
2
3
4
5
6
7
8
9|**2024**
**£**
68,437.50
0.00
11,087.04
8,000.00
30,940.00
14,580.00
8,430.00
0.00
80.00
141,554.54
1,300.00
36,324.18
53,492.76
19,653.43
31,714.58
142,484.95
**(930.41)**|**2023**
**£**
50,250.00
8,724.35
3,470.00
8,500.00
42,785.12
0.00
0.00
1,330.00
283.52| |---|---|---|---| ||||115,342.99| ||||1,300.00
21,381.46
35,222.31
26,546.17
32,266.43| ||||116,716.37| ||||| |||**(930.41)**|**(1,373.38)**| Page 1 |**NOTES**
**1. LTA/TF Grants**
General Grant
Wheelchair Disability Tennis Grant
Grants - Sundry
**2. Coaching Income**
Juniors Income
**3. Competition Income**
County Leagues and Competitions
**4. Sponsorship**
Sponsorship by Source:
Wolverhampton Electroplating
Rehire UK
**5. Development**
Public Relations|**2024**
£
67,437.50
500.00
500.00
68,437.50
0.00
0.00
11,087.04
11,087.04
8,000.00
0.00
8,000.00
1,300.00
1,300.00|**2023**
£
48,750.00
0.00
1,500.00| |---|---|---| |||50,250.00| |||8,724.35| |||8,724.35| |||3,470.00| |||3,470.00| |||6,500.00
2,000.00| |||8,500.00| |||1,300.00| |||1,300.00| Page 2 |**6. Performance**
Training costs
I2C costs
Court hire
Travel & expenses
**7. Participation**
Training costs
Travel & expenses
Professional Fees
Website costs
Dome management fees
Dome opening ceremony
Dome annual maintenance
Tennis clothing and equipment
Wheelchair tennis fees I2C
Energy costs
**8. Competitions**
Training costs
!2C costs
Court hire
Trophies & medals
LTA fees
Travel & expenses|**2024**
£
22,756.00
13,000.02
568.16
0.00
36,324.18
10,632.60
2,375.75
25.00
637.00
9,000.00
0.00
1,897.50
2,302.48
14,019.00
12,603.43
53,492.76
3,907.74
0.00
4,402.03
982.03
1,120.00
9,241.63
19,653.43|**2023**
£
6,602.61
13,687.10
1,030.00
61.75| |---|---|---| |||21,381.46| |||3,302.00
190.75
809.00
2,970.00
7,500.00
750.00
0.00
0.00
8,681.00
11,019.56| |||35,222.31| |||8,024.86
458.00
6,152.70
4,155.59
697.20
7,057.82| |||26,546.17| Page 3 |**9. Business Operations**
Administrators
Dome Insurance
TS Rebranding
Professional Fees
Volunteer Expenses
Meetings/Forums
Sponsorship Fulfilment
VAT – potential recovery
HMRC charges
Other Expenses
Depreciation Dome Project|**2024**
£
2,600.00
4,896.07
3,722.50
280.00
631.34
0.00
0.00
7,552.20
869.85
2,500.00
8,662.62
31,714.58|**2023**
£
2,600.00
5,314.53
0.00
1,513.80
418.74
433.93
4,096.67
9,117.48
0.00
163.48
8,607.80| |---|---|---| |||32,266.43| Page 4 ## BALANCE SHEET AS AT 30th SEPTEMBER 2024 |**Fixed Assets**
Trophies
Dome Project Cost
Less; Grant
Depreciation
**Total Fixed Assets**
**Current Assets**
Debtors & Prepayments
Bank and Cash Balances
**Total Assets**
Less - Creditors: Due Within One Year
- LTA loan
- Accruals & Deferred Fees
**Net Assets**
**Financed by:**
**General Reserve**
-Brought Forward
-Excess of Expenditure over Income
**Loans Reserve**
Opening Balance
Repaid
Advanced during Year|**2024**
4,787.00|**2024**
4,787.00|**2023**
4,787.00
229,362.59
(100,000.00)
(17,140.80)
112,221.79|**2023**
4,787.00
229,362.59
(100,000.00)
(17,140.80)
112,221.79| |---|---|---|---|---| |||||| |||||| |||109,243.77
69,086.84|45,699.05
12,137.33|117,008.79
57,836.38| ||76,000.00
28,107.40|||| |||178,330.61
76,000.00
23,691.55
(104,107.40)
**74,223.21**
13,965.62
(930.41)|76,000.00
23,691.55|174,845.17
(99,691.55)| ||61,188.00
0.00
0.00|||| |||||**75,153.62**| |||||15,339.00
(1,373.38)| |||13,035.21
61,188.00
0.00
0.00
61,188.00
**74,223.21**||13,965.62
61,188.00| |||||| |||||**75,153.62**| I certify that the Accounts, Balance Sheet and Notes attached are in accordance with the books, records and information provided to me. I have not carried out an audit. Roger D Whitfield Accountant 27-Jan-25 Page 5 ## **TENNIS SHROPSHIRE** ## **ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2024** |**INCOME**
LTA/TF Grants
Coaching/Training
Competitions
Commercial Income
Wheelchair Tennis Fees
Heart of England Inclusive Communities Fund
The Community Foundation SMI Funding
NHS Pilot Scheme Fees
Other Income
**EXPENDITURE**
Development
Performance
Participation
Competitions
Business Operations
**SURPLUS / (DEFICIT)**|Notes
1
2
3
4
5
6
7
8
9|**2024**
**£**
68,437.50
0.00
11,087.04
8,000.00
30,940.00
14,580.00
8,430.00
0.00
80.00
141,554.54
1,300.00
36,324.18
53,492.76
19,653.43
31,714.58
142,484.95
**(930.41)**|**2023**
**£**
50,250.00
8,724.35
3,470.00
8,500.00
42,785.12
0.00
0.00
1,330.00
283.52| |---|---|---|---| ||||115,342.99| ||||1,300.00
21,381.46
35,222.31
26,546.17
32,266.43| ||||116,716.37| ||||| |||**(930.41)**|**(1,373.38)**| Page 1 |**NOTES**
**1. LTA/TF Grants**
General Grant
Wheelchair Disability Tennis Grant
Grants - Sundry
**2. Coaching Income**
Juniors Income
**3. Competition Income**
County Leagues and Competitions
**4. Sponsorship**
Sponsorship by Source:
Wolverhampton Electroplating
Rehire UK
**5. Development**
Public Relations|**2024**
£
67,437.50
500.00
500.00
68,437.50
0.00
0.00
11,087.04
11,087.04
8,000.00
0.00
8,000.00
1,300.00
1,300.00|**2023**
£
48,750.00
0.00
1,500.00| |---|---|---| |||50,250.00| |||8,724.35| |||8,724.35| |||3,470.00| |||3,470.00| |||6,500.00
2,000.00| |||8,500.00| |||1,300.00| |||1,300.00| Page 2 |**6. Performance**
Training costs
I2C costs
Court hire
Travel & expenses
**7. Participation**
Training costs
Travel & expenses
Professional Fees
Website costs
Dome management fees
Dome opening ceremony
Dome annual maintenance
Tennis clothing and equipment
Wheelchair tennis fees I2C
Energy costs
**8. Competitions**
Training costs
!2C costs
Court hire
Trophies & medals
LTA fees
Travel & expenses|**2024**
£
22,756.00
13,000.02
568.16
0.00
36,324.18
10,632.60
2,375.75
25.00
637.00
9,000.00
0.00
1,897.50
2,302.48
14,019.00
12,603.43
53,492.76
3,907.74
0.00
4,402.03
982.03
1,120.00
9,241.63
19,653.43|**2023**
£
6,602.61
13,687.10
1,030.00
61.75| |---|---|---| |||21,381.46| |||3,302.00
190.75
809.00
2,970.00
7,500.00
750.00
0.00
0.00
8,681.00
11,019.56| |||35,222.31| |||8,024.86
458.00
6,152.70
4,155.59
697.20
7,057.82| |||26,546.17| Page 3 |**9. Business Operations**
Administrators
Dome Insurance
TS Rebranding
Professional Fees
Volunteer Expenses
Meetings/Forums
Sponsorship Fulfilment
VAT – potential recovery
HMRC charges
Other Expenses
Depreciation Dome Project|**2024**
£
2,600.00
4,896.07
3,722.50
280.00
631.34
0.00
0.00
7,552.20
869.85
2,500.00
8,662.62
31,714.58|**2023**
£
2,600.00
5,314.53
0.00
1,513.80
418.74
433.93
4,096.67
9,117.48
0.00
163.48
8,607.80| |---|---|---| |||32,266.43| Page 4 ## BALANCE SHEET AS AT 30th SEPTEMBER 2024 |**Fixed Assets**
Trophies
Dome Project Cost
Less; Grant
Depreciation
**Total Fixed Assets**
**Current Assets**
Debtors & Prepayments
Bank and Cash Balances
**Total Assets**
Less - Creditors: Due Within One Year
- LTA loan
- Accruals & Deferred Fees
**Net Assets**
**Financed by:**
**General Reserve**
-Brought Forward
-Excess of Expenditure over Income
**Loans Reserve**
Opening Balance
Repaid
Advanced during Year|**2024**
4,787.00|**2024**
4,787.00|**2023**
4,787.00
229,362.59
(100,000.00)
(17,140.80)
112,221.79|**2023**
4,787.00
229,362.59
(100,000.00)
(17,140.80)
112,221.79| |---|---|---|---|---| |||||| |||||| |||109,243.77
69,086.84|45,699.05
12,137.33|117,008.79
57,836.38| ||76,000.00
28,107.40|||| |||178,330.61
76,000.00
23,691.55
(104,107.40)
**74,223.21**
13,965.62
(930.41)|76,000.00
23,691.55|174,845.17
(99,691.55)| ||61,188.00
0.00
0.00|||| |||||**75,153.62**| |||||15,339.00
(1,373.38)| |||13,035.21
61,188.00
0.00
0.00
61,188.00
**74,223.21**||13,965.62
61,188.00| |||||| |||||**75,153.62**| I certify that the Accounts, Balance Sheet and Notes attached are in accordance with the books, records and information provided to me. I have not carried out an audit. Roger D Whitfield Accountant 27-Jan-25 Page 5