Trustees’ Annual Report for the period
From 01/10/2021 To 30/09/2022 Period end date
Charity name: TENNIS SHROPSHIRE
Charity registration number: 11877220
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objective of the CIO is the promotion of community participation in tennis for the benefit of the inhabitants of Shropshire. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | Creating the opportunity for all members of the community to participate in recreational tennis in an inclusive, safe, friendly and welcoming environment. This includes, facilitating events for people to try tennis, such as delivering tennis into schools, disability groups and groups disadvantaged by social or economic reasons; offering practical support to volunteers of venues where tennis is played; organising and delivering recreational and competitive opportunities for adults and juniors to keep them engaged in the sport. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and have given written acknowledgement of this. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Tennis Shropshire does not currently have a policy on making grants however this will be kept under review. |
| Policy on social investment including program related investment |
Para 1.38 | Tennis Shropshire does not currently have a policy on social investment as such, however many of its core activities will represent a direct social investment as reported later in this document. |
| Contribution made by volunteers |
Para 1.38 | Tennis Shropshire is entirely dependent on its volunteers and has no paid employees as such although small honoraria are paid to the Treasurer, Secretary and Press Officer. The remainder of the Trustees and others supporting TS give their time on a voluntary basis. In addition, virtually all member venues are run by volunteers. Conservatively, around 150 volunteers across the county support the charity in the delivery of its aims. Additionally, TS takes part in the LTA’s National Tennis awards which recognises volunteer contributions who are nominated by their peers under the scheme. |
|---|---|---|
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Tennis Shropshire has continued to deliver its objectives throughout the year; the main successes of 2021/22 are described further below. Construction & opening of the Cathie Sabin Community Tennis Centre Funded by a grant from SE, an interest free loan from the LTA and TS’s own reserves, the CIO opened a 2 court indoor tennis airhall in September. This venue is for the delivery of community tennis activities and can be booked on a pay and play basis. It is also used for schools tennis, disability programmes and adult and junior recreational coaching and play. TS Tennis Cadets & Tennis Futures program: This programme is aimed at 11-to-14-year- olds (Tennis Cadets) and 15-to-16 year olds (Tennis Futures) and requires participants to attend 4 workshops per year where they learn a range of skills which enable them to support the aims of TS. They are also required to volunteer at TS community events. Participants learn many useful life skills through the programme which will be of relevance to their future, whether or not they choose to pursue a career in tennis. TS Coach Mentoring Scheme: This scheme is fully funded by Tennis Shropshire and is aimed at the development of our own coaches in the county. This is very important since tennis is dependent on having a high-quality workforce to deliver tennis across the community. The scheme is available to all coaches in Shropshire and in 2022 3 coaches benefitted from this initiative. These coaches are now applying their learning from the programme in support of various TS initiatives. Disability Tennis: The Wheelchair group has continued to thrive and now play in the new community airhall. TS have also hosted 2 Wheelchair tennis tournaments in the year, one of which was the National Wheelchair tournament. There was again an increase in the number of players in these competitions compared to the previous year. TS continues to deliver a regular tennis programme at Derwen College, which provides education for students with special educational needs and disabilities. TS also delivers tennis in daycare centres and has a small LD tennis group running in Telford. |
|---|---|---|
~~TS is committed to increasing its disabilit~~
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The charity has a detailed annual plan which sets out its objectives for the year. Good progress was made against its objectives in the period. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Funding was secured from Sport England that has allowed TS to go ahead with the construction of the Tennis Shropshire Community Tennis Facility. Funding was also secured from the local activity partnership Energize which allowed TS to offer summer tennis sessions for LD children. |
| Investment performance against objectives |
Para 1.41 | The charity does not currently hold any investments, funds are kept on deposit. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The figures submitted in the Receipts and Payments report show the required reporting period from 01/10/2021 to 30/09/22. TS received £13,880 from members registration fees and £14,207 in LTA/Tennis Foundation grant income and £10,757 from sponsorship. Additional income was also received from Coaching, Events and Competitions which all showed an increase due to growth in activity associated with the relaxation of Covid related restrictions. TS is in a healthy position when reserves are taken into consideration however the charity’s financial position will continue to be manager carefully to ensure its funds are used in direct support of its objectives. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves Policy: Tennis Shropshire has a formal Reserves Policy. In creating its Reserves Policy and in setting its Reserve Target Range the Trustees have considered the stability of its future income as well as ongoing costs, planned future commitments and the possibility of unforeseen events. Tennis Shropshire annual accounts show the reserve funds held as two separate entities: 1.The General Reservewhich is held to spend on any of Tennis Shropshire’s projects. 2.The Loan Reservewhich is held specifically to provide facilities development assistance to member tennis clubs and venues in the form of a short term (up to 5 years) interest free loan to a maximum of £10,000. The Trustees will continue to monitor the level of reserves held throughout the year and review both the policy and the level of reserves annually. |
| Amount of reserves held | Para 1.22 | £76,527 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal funding is as detailed in Para 1.21. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Charity does not currently have a specific investment policy. The Trustees will keep this in consideration for future as to if a policy should be put in place. |
| A description of the principal risks facing the charity |
Para 1.46 | TS has signed an agreement with the LTA which gives a protected income for the next 3 years, therefore maintaining the required level of income to deliver the core activities is not viewed as a risk. With the opening of the community tennis centre, TS has taken on risk in the operation of this facility which will need to generate sufficient income to meet its operating costs. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at the AGM in accordance with its Constitution., This also allows for additional Trustees to be incorporated mid-term by the Committee of Trustees with ratification required at the next AGM. Vacancies are advertised and applications invited. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Induction checklist for Trustees in development and being adopted. All Trustees provided with the CC information on being a Trustee. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | TENNIS SHROPSHIRE |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1187220 |
| Charity’s principal address | Tennis Shropshire c/o The Shrewsbury Club Sundorne Road Shrewsbury SY1 4RG |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Fiona Jones | Chair | From January 2022 | Elected at the TS AGM |
| Simon Jones | LTA Council Representative |
From January 2022 | Elected at the TS AGM | |
| Keith Taylor | Treasurer | Elected at the TS AGM | ||
| Keith Smith | President | Elected at the TS AGM | ||
| Mike Jones | Independent Trustee |
Elected at the TS AGM | ||
| Jilly Broadbent | Independent Trustee |
Elected at the TS AGM | ||
| Elected at the TS AGM | ||||
Corporate trustees – names of the directors at the date the report was approved
| Director name | Sarah Downes | |
|---|---|---|
| Fiona Jones | Jeremy Johnston | |
| Simon Jones | Mark Wilson | |
| Tim Rowbury | ||
| Keith Smith | ||
| Mike Jones | ||
| Jilly Broadbent |
Name of trustees holding title to property belonging to the charity
Trustee name Datss acted rf not forwhole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Fthl
CHARITY COMMISSION FOR ENGLANO AND WALES TEIINIS SHROPSHIRE Receipts and payments accounts To CC16a 0111CV221 Section A Receipts and payments Unrestrieted Restricted Endowment funds Total furbds Last year A1 Recel ub RegBtsbLKS F LTAGr¥nts PatFuns TennLsentry 13.8 13.OBO 15.620 495 14 49S Il970 19 276.749 1157D 1Y 210 Sub tOtal(GrO intJ)m8 for AR) 303.618 318,320 38,276 A2 Asset and InTrtstment salety. {6ee table). Sub total 303.618 318,320 38.276 **).318 PU¢ Rd•tiotts Admin DepreatiOn 1.625 713 713 709 Sub total A4 Asset and investrnent Sub total 44.421 N¢t ¢)f recei{PaYMents) . A5 Trnn5fors between fvnds A6 Cash funds last year end 41.27 26.570 41.ZT2 14,207 26.570 CCXX R1 awunts ISSI 2211112022
Section B Statement of assets and liabilities at the end of the period Unrestricted Rgstrlet•d funds Endowmènt funds B1 Cash funds LTAIknts 14.3)f funds Fuodto ¥thich Currentwalup FuTh110 whkh Cosi (opb"olTr CurrontvaluÉ charfty's own use Fund toYhh Am(wnt du Whorl 85 Liabilbtles b8haWof all the Sh3[e Piint Name D8te of 24111r21)22 Keilh R Ta 2411112022
TENNIS SHROPSHIRE COUNTS FOR TrIE YE4R ENOED 30TH SEPTEMBER 2022 BALANCE SHErf AS AT 30th SEPTEMBER 2022 2022 2021 Fixed Assets Trophies & Cups at estimated vak 4.787 4.787 Dlyne Project Cost Less.. Grant Depreciation -100,IXJ) 119.467 Total Fixed Ass•ts 124.254 4.787 Currenl Assets Debt0 & PrepayffEnts Bank and Cash 8aJances 4,140 68.133 91.883 Totsl A6sets 72,273 196,527 91.883 96,669 Less- Creditors.. Due Wllhin Ono Year - LTA loan - LTA CcyJnty Loan -2,829 25,0 -120.IJ)o Ngt Assets Flnanced by: General Reserve Excess of ExpgThJiture over IrKon 44.447 -6,145 38.302 .22.963 15.339 Loans Reserye Opening Balance Repaid Advanced durin9 Year 55,538 5,6 3,650 61.188 -3.( 55,538 Reporting ACntantS I have axamined the foregng Balance Sheet aThJ Inc¢)me and Expenditure Account vh)ich I cwlify lo be In accordance 'Ih the Bwks, Records infomwtion supplied. Roger Whitfield FCA Chartered Acc(NJntanl 4 Thomhill Road The Mount Shrewsbury SY3 8YA 2&Jan-23
TENNIS SHROPSHIRE AccINTs FOR THE YEAR EèIDEO JOTH sEPTEpER 2022 2012 INCOME Regtstralb)n LTATF Grants Perfortnance tsaching Cornpettbons Comrnercfjl Other Income 13.880 14207 3.529 6,670 2.771 10,757 19 13.080 18.620 4,168 1.703 495 210 EXPENDITURE LTA Registrats)n Development Coaches Scrls and Club$ COmlFrI0n$ Comrnunty Bu&ness Operation5 200 7.495 6,641 2.8( 10 35221 26.516 3.200 5.058 12 26.512 SURPLUS I IDEF
TENNIS SHROPSHIRE COUNTS FOR THE YEPIi ENDED 30Th SEPTEMBER 2022 1 Aff18110n Fees Number of Courts 38 Clubs Tolal 112 112 112 Rates charged:. Per Court 110 110 Fee5 rece:. CtyJrts 13.880 13.080 13 2 LTwfF Grants G8neral Grant Dtsablty Tennis Grant 9,920 1.4f7 2,116 Grants- Sundry BeYd lh8 8aline Proje 7.091 7.283 3 Perfonnance knco ayei hcorne 4 coaching Income Junr$ Income 6.670 4,168 5 Competit)n kn¢ome County Leagues and Compebbjr Wter Cotjnty Crcu Vel8rans Natial League Countyclosed Road to Wimbledon County Carnp 1,51Q 1.¢k$1 2 585 230
TENNIS SHROPSHIRE ACCOUNTS FOR THE YEAR ENDED XITH SEPTEMBER 2022 2022 fj Commela1 kncom• Sponsorship bySwr¢e.' D(at$ Indud Patrons Mosai¢ LTA Partr)ersh WOrhamplon Etectro Sw)rt England 495 495 7,ffi0 1.2 495 7 lknlopm¢nt Babol81 EqulpmenVTenni5 Ball$ Camps Clublcoach Forums Tgnnis in the Park a1 other pForndbJnal erts Tenni5 Fuknres Tenni8 Leaders Tennis CLyJnty Training PublK RelatDns 3.784 1,7 1.921 4,103 1.638 B Coaches Co8¢h De%*loptnent Coaches County Coach Ewses 1.400 190 1,216 9 Clubs and Sch¢Jols 10 Competilions County Week Winter County JunK)r Tenni8 Programme V8teran$ 4.472 14 17.468 12.198 25.799 20.323 Jvnk)r feTrni8 E¥Ents/County Cup ounty Compebts$ Ewenditure Team 8,488 934 4.277 1,545 371
TENNIS SHROPSHIRE ACCOUNTS FOR THE YEIR ENDEO 30TH SEPTEMBER 2022 11 community 2021 Schools Community 1,039 260 12 8u$iness op•ta$ Adrn¥iEtrators Prting, Comrnunrakns B(K)k keeping ProfesFAonal Fees Volunteer ENpenses IAeelingslFofurns AGMISet¥i)r Avrits Ott)er E%nseS Team CloihirytyHo(K1¢s Deprec1) Cornputer Eqtspment D•preck9tK)n Dome Project 1,625 14,220 212 237 423 225 782 1.132 131 8.533