## **Trustees’ Annual Report for the period** **From 01/10/2021 To 30/09/2022 Period end date** ## **Charity name: TENNIS SHROPSHIRE** ## **Charity registration number: 11877220** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the CIO is the promotion of
community participation in tennis for the
benefit of the inhabitants of Shropshire.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|Creating the opportunity for all members of
the community to participate in recreational
tennis in an inclusive, safe, friendly and
welcoming environment. This includes,
facilitating events for people to try tennis,
such as delivering tennis into schools,
disability groups and groups disadvantaged
by social or economic reasons; offering
practical support to volunteers of venues
where tennis is played; organising and
delivering recreational and competitive
opportunities for adults and juniors to keep
them engaged in the sport.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity Commission
on public benefit and have given written
acknowledgement of this.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Tennis Shropshire does not currently have a
policy on making grants however this will be
kept under review.| |Policy on social investment
including program related
investment|Para 1.38|Tennis Shropshire does not currently have a
policy on social investment as such,
however many of its core activities will
represent a direct social investment as
reported later in this document.| |Contribution made by
volunteers|Para 1.38|Tennis Shropshire is entirely dependent on
its volunteers and has no paid employees
as such although small honoraria are paid
to the Treasurer, Secretary and Press
Officer. The remainder of the Trustees and
others supporting TS give their time on a
voluntary basis. In addition, virtually all
member venues are run by volunteers.
Conservatively, around 150 volunteers
across the county support the charity in the
delivery of its aims.
Additionally, TS takes part in the LTA’s
National Tennis awards which recognises
volunteer contributions who are nominated
by their peers under the scheme.| |---|---|---| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Tennis Shropshire has continued to deliver
its objectives throughout the year; the main
successes of 2021/22 are described further
below.
**Construction & opening of the Cathie**
**Sabin Community Tennis Centre**
Funded by a grant from SE, an interest free
loan from the LTA and TS’s own reserves,
the CIO opened a 2 court indoor tennis
airhall in September. This venue is for the
delivery of community tennis activities and
can be booked on a pay and play basis. It is
also used for schools tennis, disability
programmes and adult and junior
recreational coaching and play.
**TS Tennis Cadets & Tennis Futures**
**program:**
This programme is aimed at 11-to-14-year-
olds (Tennis Cadets) and 15-to-16 year olds
(Tennis Futures) and requires participants
to attend 4 workshops per year where they
learn a range of skills which enable them to
support the aims of TS. They are also
required to volunteer at TS community
events. Participants learn many useful life
skills through the programme which will be
of relevance to their future, whether or not
they choose to pursue a career in tennis.
**TS Coach Mentoring Scheme:**
This scheme is fully funded by Tennis
Shropshire and is aimed at the
development of our own coaches in the
county. This is very important since tennis is
dependent on having a high-quality
workforce to deliver tennis across the
community. The scheme is available to all
coaches in Shropshire and in 2022 3
coaches benefitted from this initiative.
These coaches are now applying their
learning from the programme in support of
various TS initiatives.
**Disability Tennis:**
The Wheelchair group has continued to
thrive and now play in the new community
airhall. TS have also hosted 2 Wheelchair
tennis tournaments in the year, one of
which was the National Wheelchair
tournament. There was again an increase in
the number of players in these competitions
compared to the previous year.
TS continues to deliver a regular tennis
programme at Derwen College, which
provides education for students with special
educational needs and disabilities. TS also
delivers tennis in daycare centres and has a
small LD tennis group running in Telford.
| |---|---|---| ~~TS is committed to increasing its disabilit~~ ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The charity has a detailed annual plan
which sets out its objectives for the year.
Good progress was made against its
objectives in the period.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Funding was secured from Sport England
that has allowed TS to go ahead with the
construction of the Tennis Shropshire
Community Tennis Facility.
Funding was also secured from the local
activity partnership Energize which allowed
TS to offer summer tennis sessions for LD
children.| |Investment performance
against objectives|Para 1.41|The charity does not currently hold any
investments, funds are kept on deposit.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The figures submitted in the Receipts and
Payments report show the required
reporting period from 01/10/2021 to
30/09/22.
TS received £13,880 from members
registration fees and £14,207 in LTA/Tennis
Foundation grant income and £10,757 from
sponsorship. Additional income was also
received from Coaching, Events and
Competitions which all showed an increase
due to growth in activity associated with the
relaxation of Covid related restrictions.
TS is in a healthy position when reserves
are taken into consideration however the
charity’s financial position will continue to be
manager carefully to ensure its funds are
used in direct support of its objectives.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy:**
Tennis Shropshire has a formal Reserves
Policy. In creating its Reserves Policy and in
setting its Reserve Target Range the
Trustees have considered the stability of its
future income as well as ongoing costs,
planned future commitments and the
possibility of unforeseen events.
Tennis Shropshire annual accounts show
the reserve funds held as two separate
entities:
**1.The General Reserve**which is held to
spend on any of Tennis Shropshire’s
projects.
**2.The Loan Reserve**which is held
specifically to provide facilities development
assistance to member tennis clubs and
venues in the form of a short term (up to 5
years) interest free loan to a maximum of
£10,000.
The Trustees will continue to monitor the
level of reserves held throughout the year
and review both the policy and the level of
reserves annually.| |Amount of reserves held|Para 1.22|£76,527| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal funding is as detailed
in Para 1.21.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Charity does not currently have a
specific investment policy. The Trustees will
keep this in consideration for future as to if
a policy should be put in place.| |A description of the principal
risks facing the charity|Para 1.46|TS has signed an agreement with the LTA
which gives a protected income for the next
3 years, therefore maintaining the required
level of income to deliver the core activities
is not viewed as a risk.
With the opening of the community tennis
centre, TS has taken on risk in the
operation of this facility which will need to
generate sufficient income to meet its
operating costs.| |Other||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the AGM in
accordance with its Constitution., This also
allows for additional Trustees to be
incorporated mid-term by the Committee of
Trustees with ratification required at the
next AGM. Vacancies are advertised and
applications invited.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction checklist for Trustees in
development and being adopted. All
Trustees provided with the CC information
on being a Trustee.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|TENNIS SHROPSHIRE| |---|---| |Other name the charity uses|| |Registered charity number|1187220| |Charity’s principal address|Tennis Shropshire
c/o The Shrewsbury Club
Sundorne Road
Shrewsbury
SY1 4RG| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
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8
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10
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20|Fiona Jones|Chair|From January 2022|Elected at the TS AGM| ||Simon Jones|LTA Council
Representative|From January 2022|Elected at the TS AGM| ||Keith Taylor|Treasurer||Elected at the TS AGM| ||Keith Smith|President||Elected at the TS AGM| ||Mike Jones|Independent
Trustee||Elected at the TS AGM| ||Jilly Broadbent|Independent
Trustee||Elected at the TS AGM| |||||Elected at the TS AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved |**Director name**|Sarah Downes|| |---|---|---| |Fiona Jones|Jeremy Johnston|| |Simon Jones|Mark Wilson|| |Tim Rowbury||| |Keith Smith||| |Mike Jones||| |Jilly Broadbent||| Name of trustees holding title to property belonging to the charity Trustee name Datss acted rf not forwhole year **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Fthl CHARITY COMMISSION FOR ENGLANO AND WALES TEIINIS SHROPSHIRE Receipts and payments accounts To CC16a 0111CV2￿21 Section A Receipts and payments Unrestrieted Restricted Endowment funds Total furbds Last year A1 Recel ub RegBtsbLKS F LTAGr¥nts PatFuns TennLsentry 13.8 13.OBO 15.620 495 14 49S Il970 19 276.749 1157D 1Y 210 Sub tOtal(GrO￿ intJ)m8 for AR) 303.618 318,320 38,276 A2 Asset and InTrtstment salety. {6ee table). Sub total 303.618 318,320 38.276 **).318 PU￿¢ Rd•tiotts Admin Depre￿atiOn 1.625 713 713 709 Sub total A4 Asset and investrnent Sub total 44.421 N¢t ¢)f recei￿{PaYMents) . A5 Trnn5fors between fvnds A6 Cash funds last year end 41.27 26.570 41.ZT2 14,207 26.570 CCXX R1 awunts ISSI 2211112022 Section B Statement of assets and liabilities at the end of the period Unrestricted Rgstrlet•d funds Endowmènt funds B1 Cash funds LTAIknts 14.3)f funds Fuodto ¥thich Currentwalup FuTh110 whkh Cosi (opb"o￿lTr CurrontvaluÉ charfty's own use Fund toY*h*h Am(wnt du Whorl 85 Liabilbtles b8haWof all the Sh3￿[e Piint Name D8te of 24111r21)22 Keilh R Ta 2411112022 TENNIS SHROPSHIRE COUNTS FOR TrIE YE4R ENOED 30TH SEPTEMBER 2022 BALANCE SHErf AS AT 30th SEPTEMBER 2022 2022 2021 Fixed Assets Trophies & Cups at estimated vak 4.787 4.787 Dlyne Project Cost Less.. Grant Depreciation -100,IXJ) 119.467 Total Fixed Ass•ts 124.254 4.787 Currenl Assets Debt0￿ & PrepayffEnts Bank and Cash 8aJances 4,140 68.133 91.883 Totsl A6sets 72,273 196,527 91.883 96,669 Less- Creditors.. Due Wllhin Ono Year - LTA loan - LTA CcyJnty Loan -2,829 25,0￿ -120.IJ)o Ngt Assets Flnanced by: General Reserve Excess of ExpgThJiture over IrKon 44.447 -6,145 38.302 .22.963 15.339 Loans Reserye Opening Balance Repaid Advanced durin9 Year 55,538 5,6 3,650 61.188 -3.( 55,538 Reporting AC￿ntantS I have axamined the foreg￿ng Balance Sheet aThJ Inc¢)me and Expenditure Account vh)ich I cwlify lo be In accordance 'Ih the Bwks, Records infomwtion supplied. Roger Whitfield FCA Chartered Acc(NJntanl 4 Thomhill Road The Mount Shrewsbury SY3 8YA 2&Jan-23 TENNIS SHROPSHIRE AccI￿NTs FOR THE YEAR EèIDEO JOTH sEPTEp￿ER 2022 2012 INCOME Regtstralb)n LTATF Grants Perfortnance tsaching Cornpettbons Comrnercfjl Other Income 13.880 14207 3.529 6,670 2.771 10,757 19 13.080 18.620 4,168 1.703 495 210 EXPENDITURE LTA Registrats)n Development Coaches Scr￿ls and Club$ COm￿lFrI0n$ Comrnunty Bu&ness Operation5 200 7.495 6,641 2.8( 10 35221 26.516 3.200 5.058 12 26.512 SURPLUS I IDEF￿ TENNIS SHROPSHIRE COUNTS FOR THE YEPIi ENDED 30Th SEPTEMBER 2022 1 Aff￿18110n Fees Number of Courts 38 Clubs Tolal 112 112 112 Rates charged:. Per Court 110 110 Fee5 rece￿:. CtyJrts 13.880 13.080 13 2 LTwfF Grants G8neral Grant Dtsablty Tennis Grant 9,920 1.4f7 2,116 Grants- Sundry BeY￿d lh8 8a*line Proje 7.091 7.283 3 Perfonnance knco ayei hcorne 4 coaching Income Jun￿r$ Income 6.670 4,168 5 Competit*)n kn¢ome County Leagues and Compebbjr W￿ter Cotjnty Crcu Vel8rans Nati￿al League Countyclosed Road to Wimbledon County Carnp 1,51Q 1.¢k$1 2￿ 585 230 TENNIS SHROPSHIRE ACCOUNTS FOR THE YEAR ENDED XITH SEPTEMBER 2022 2022 fj Comme￿la1 kncom• Sponsorship bySwr¢e.' D(￿at￿￿$ Indud￿￿ Patrons Mosai¢ LTA Partr)ersh WO￿*rhamplon Etectro Sw)rt England 495 495 7,ffi0 1.￿2 495 7 lknlopm¢nt Babol81 EqulpmenVTenni5 Ball$ Camps Clublcoach Forums Tgnnis in the Park a￿1 other pForndbJnal e*rts Tenni5 Fuknres Tenni8 Leaders Tennis CLyJnty Training PublK RelatDns 3.784 1,7 1.921 4,103 1.638 B Coaches Co8¢h De%*loptnent Coaches County Coach Ewses 1.400 190 1,216 9 Clubs and Sch¢Jols 10 Competilions County Week Winter County JunK)r Tenni8 Programme V8teran$ 4.472 14 17.468 12.198 25.799 20.323 Jvnk)r feTrni8 E¥Ents/County Cup ounty Compebts￿$ Ewenditure Team 8,488 934 4.277 1,545 371 TENNIS SHROPSHIRE ACCOUNTS FOR THE YEIR ENDEO 30TH SEPTEMBER 2022 11 community 2021 Schools Community 1,039 260 12 8u$iness op•ta￿￿$ Adrn¥iEtrators Pr￿ting, Comrnunrakns B(K)k keeping ProfesFAonal Fees Volunteer ENpenses IAeelingslFofurns AGMISet¥i)r Av￿rits Ott)er E%￿nseS Team CloihirytyHo(K1¢s Deprec￿1￿)￿ Cornputer Eqtspment D•preck9tK)n Dome Project 1,625 14,220 212 237 423 225 782 1.132 131 8.533