2021-09-30-accounts

Trustees’ Annual Report for the period

From 01/10/2020 To 30/09/2021

Charity name: TENNIS SHROPSHIRE

Charity registration number: 11877220

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objective of the CIO is the promotion of community participation of tennis for the benefit of the inhabitants of Shropshire.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Creating the opportunity for all members of the community to participate in recreational tennis in an inclusive, safe, friendly and welcoming environment. This includes, facilitating events for people to try tennis, including delivering tennis into schools, disability groups and groups disadvantaged by social or economic reasons; offering practical and financial support to volunteers of venues where tennis is played. Organising and delivery of recreational competitive opportunities for adults and juniors to keep them engaged in the sport.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit and have given written acknowledgement of this.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Tennis Shropshire does not currently have a policy on making grants however this will be kept under review.
Policy on social investment including program related investment	Para 1.38	Tennis Shropshire does not currently have a policy on social investment as such, however many of its core activities will represent a direct social investment as reported later in this document.
Contribution made by volunteers	Para 1.38	Tennis Shropshire is entirely dependent on its volunteers and has no paid employees as such although small honoraria are paid to the Treasurer and Secretary. The

remainder of the Trustees and others supporting TS give their time on an entirely voluntary basis. In addition, virtually all member venues are run by volunteers. Conservatively, around 150 volunteers across the county support the charity in the delivery of its aims. In conjunction with National Volunteers week TS recognise the work of its volunteers through personal thank you calls to them. Additionally, TS support the LTA’s National Tennis awards which recognises volunteer contributions who are nominated by their peers under the scheme. Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Tennis Shropshire has continued to deliver its objectives throughout the year despite the disruption caused by Covid-19. The main successes of 2020/21 are described further below. TS Tennis Cadets & Tennis Futures program: This programme was relaunched in 2021 following its suspension due to Covid-19 in 2020. The program is fully funded by TS and is aimed at 11-to-14-year-olds (Tennis Cadets) and 15-to-16 year olds (Tennis Futures) and requires participants to attend 4 workshops per year where they learn a range of skills which enable them to support the aims of TS. They are also required to volunteer at TS community events. Participants learn many useful life skills through the programme which will be of relevance to their future, whether or not they choose to pursue a career in tennis. TS Coach Mentoring Scheme: This scheme is fully funded by Tennis Shropshire and is aimed at the development of our own coaches in the county. This is very important since tennis is dependent on having a high-quality workforce to deliver tennis across the community. The scheme is available to all coaches in Shropshire and in 2021 8 coaches benefitted from this initiative. These coaches are now applying their

learning from the programme in support of various TS initiatives. LTA Youth: TS fully embraced this LTA initiative by delivering tennis in 42 primary schools with3014 children given the opportunity to play. Consequently 17 primary schools have signed up for the LTA Youth Tennis Programmes. Disability Tennis: These programmes were hit hard by Covid19 in 2020 however TS has been able to restart these in 2021. The Wheelchair group have continued throughout the year with a small increase in numbers. TS have also hosted 2 Wheelchair tennis tournaments in the year, one of which was the National Wheelchair tournament. These competitions attracted 79 entries across both tournaments. TS continues to deliver a regular tennis programme at Derwen College, which provides education for students with special educational needs and disabilities. The tennis sessions that TS run for other LD groups have also restarted. TS is committed to increasing its disability tennis programmes across the County through growing participation in existing groups and also be opening tennis up to new groups and at new venues. The growth of disability tennis is a core element of TS’s strategy for tennis in the county. Competitions: TS held 2 major county tournaments in 2021, with the aim of encouraging children and adults to participate in a fun, friendly and safe environment. The first saw the return of the TS County Championships. Held over a week it attracted 148 players from across the county, including both Adults and Juniors. The competition is described as a festival of tennis The other main competition was the Battle of Shropshire. This is a fun competition aimed at players of all ages and abilities that saw 90 players compete over a 2-week period from all over the county. The age range was from 8 year olds to players in their 70’s. This will now be held annually, given its popularity.

Ensuring Tennis is played in a safe environment: TS continues to work with all our member tennis venues to ensure that they have a named Welfare Officer who is DBS checked and trained. TS has also worked to ensure that all tennis coaches involved in delivering our own programmes have the necessary LTA Coach Accreditation which includes a requirement to meet Safeguarding standards. Tennis Shropshire Community Tennis Dome: After 5 years, the funding was secured that will now see the 2-court facility built in the first half of 2022. This will improve access to indoor tennis for the community that will include disability groups and schools and allow the community to pay & play tennis without having to be a member. Parks Tennis: TS continues to support parks tennis with its affordable tennis program at Monkmoor Recreation Ground located in a deprived area of Shrewsbury. This has resulted in between 25 to 30 children having the opportunity to play tennis, something which would not have been possible without the programme. In addition to this Wrekin and Telford Community Tennis Club play regularly at the Bowring Park in Telford, where the courts are open to the public.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The charity has a detailed annual plan which sets out its objectives for the year. Good progress was made against its objectives in the period despite the challenges ofCovid-19.
Performance of fundraising activities against objectives set	Para 1.41	Funding has been secured from Sport England that has allowed TS to go ahead with the construction of the Tennis Shropshire Community Tennis Facility.
Investment performance against objectives	Para 1.41	The charity does not currently hold any investments, funds are kept on deposit.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The figures submitted in the Receipts and Payments report show the required reporting period from 01/10/2020 to 30/09/202. TS received £13,080.00 from members registration fees and £18,620 in LTA grant income. Additional income was also received from Coaching, Events and Competitions which all showed an increase due to growth in activity associated with the relaxation of Covid related restrictions. In this period no income was received from donations and sponsorship however this position is expected to change in the coming year with the easing of Covid restrictions. TS is in a healthy position when reserves are taken into consideration however the charity’s financial position will continue to be managed carefully to ensure its funds are used in direct support of its objectives.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves Policy: Tennis Shropshire has a formal Reserves Policy. In creating its Reserves Policy and in setting its Reserve Target Range the Trustees have considered the stability of its future income as well as ongoing costs, planned future commitments and the possibility of unforeseen events. Tennis Shropshire annual accounts show the reserve funds held as two separate entities: 1.The General Reservewhich is held to spend on any of Tennis Shropshire’s projects. The General Reserve target range continues to be calculated based on anticipated expenditure over a period of 4-8 months, using data from previous average spending. 2020/2021 figures are not reliable due to Covid-19 and so 2019 figures continue to be used with an allowance for inflation. 2.The Loan Reservewhich is held specifically to provide facilities development assistance to member tennis clubs and venues in the form of a short term (up to 5 years) interest free loan to a maximum of £10,000.

		The Loan Reserve is a maximum of £30,000. This provides TS with the ability to grant two or three loans at any given time. The organisation has £9,300 outstanding in loans granted in previous years. No difficulties are anticipated in the repayment of these loans. The Trustees will continue to monitor the level of reserves held throughout the year and review both the policy and the level of reserves annually.
Amount of reserves held	Para 1.22	Total funds held by the organisation at the end of the accounting period amounted to £93,840. With commencement of the building of the Tennis Shropshire Community Tennis Centre, £45,000 has been set aside to support this.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal funding is as detailed in Para 1.21.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Charity does not have a specific investment policy currently. The Trustees will keep this in consideration for future as to if a policy should be put in place.
A description of the principal risks facing the charity	Para 1.46	The main principal risk currently facing the Charity is the delay in the LTA grant being issued due to the review of its Governance and how funding will be allocated moving forward. However, the LTA have stated that members will not receive any less than we did in the last accounting period (£9,920). This grant is expected by no later than May 2022.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity has a constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association with the CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected at the AGM in accordance with its Constitution. This also allows for additional Trustees to be incorporated mid-term by the Committee of Trustees with ratification required at the next AGM. A Trustee recruitment pack has been produced and was used to identify a potential replacement for the TS Treasurer.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	TENNIS SHROPSHIRE
Other name the charity uses
Registered charity number	1187220
Charity’s principal address	Tennis Shropshire c/o The Shrewsbury Club Sundorne Road Shrewsbury SY1 4RG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Simon Jones	Chair		Elected at the TS AGM
	Fiona Jones	Vice Chair		Elected at the TS AGM
	Bob Kerr	LTA Council Representative		Elected at the TS AGM
	Keith Taylor	Treasurer		Elected at the TS AGM
	Keith Smith	President		Elected at the TS AGM
	Mike Jones	Independent Trustee		Elected at the TS AGM
	JillyBroadbent	Independent Trustee		Elected at the TS AGM

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Simon Jones
	Chair
	17/02/2022
	17/02/2022

CHARITY COMMISSION FOR Et4GIAND AND WAIE5 Receipts and payments accounts CC16a For thè period 01111Y2020 To 30109r2021 Section A Receipts and payments UFtrestri¢ted funts Restii¢t¢d funds Endowment funds Total funds Last yèar ioth? no8YestÉ A1 Receipts Club Registrabffi F LTA Grants Patron5 Tennis ttKKhP Other re￿ipts 11r 13.080 18,520 118YO 18.106 520 18.6X 5M11 210 5.871 210 Other re￿1￿1$ 1417 Sub totsl(Gross income for ARJ 19.151 19.115 38.276 A2 Asset and Inve8trnent ¥ale5. {s8e table). Sub total 19.181 19.115 38276 36.359 A3 Payments T￿nBAthVFtQes Pullic Admin DeIKeaa￿On oirr Exwses 4Q318 40.31 1.638 1,625 131 25.025 1,B78 131 709 130 2,195 Sub total 4<421 44.421 A4 Ass•t and invèstment purchases. (see table) Sub total 44,421 44,421 29,603 N•t of receipts/(payments) A5 Transfrrs l)etwegn funds A6 Cash fund5 last year end Cash funds this year end . 25,260 19.115 6,145 6.7S6 19.115 6,145 6.756 CCXX R1 a(thnts ISSI 17192r2022

Section B Statement of assets and liabilities at the end of the period Unrestrlcted fund5 fvnds funds to rwrpSt£ B1 Cash funds 17.733 LTA Gran 18.106 520 rotal ¢ash funds 36.359 s}) un￿trIcted funds to r￿r￿St£ Endowment funds to nÈar95t£ funds to ￿Test£ Funotowh Cc*t (optionabl onal B3 Investment assots Current ¥alu• B4 Assets Trtained fortho charity's own use Fund towhi¢h Amountd Whon due B5 Llabilities Z4aO SwJned by Or￿ or trustees on beham of all the trLtstee5 Date of oval Sunature Print Name F￿a Jones Keith R Tay 1610212022 17m212022 CCXX R2 accounts ISS} 1710212022

TENNIS SHROPSHIRE 2021 2020 Fixèd Assots Trophw & Cups at eslimaled va Computer Equipment- Laptcys 4.787 4.787 131 -131 261 -130 131 4.787 4,918 Bank and Cath Balances 91,883 94.742 91.883 96,669 94.742 99.660 Less- credito￿ Oue Wrthin Ckne Year -2.829 -325 Fln•nc•d lyr. General Rese Excess of Income over Expenditu 44,447 -6,145 38,302 37.691 6,756 44.447 OpeniThJ Balan Rèpaid 54,888 3.650 4.000 58.138 1.750 55.538 -5.000 54.888 We have ey2mined the foTegoing Balance Sheet and Ineome and Expeftdrtu￿ Account which we ce￿"fy to be in accordance the Books. Records and information supplied. Azets Accountants Column House London Road Shrevtsbury SY2 6NN

TENNIS SHROPSHIRE 2020 INCOME LT￿F Gr 13,( 1B.620 12,870 18.11 Coathing 4.168 1.703 495 Inltse5t (￿et￿ta¥￿I 520 210 2.417 EXPENDrruRE LTA RèJtstsab 6.641 2.645 Schcds Ckntr 10 11 12 CuMNJnty 26.5t6 32rJJ 14,&59 SURPLUS IIDEF

TENNIS SHROPSHIRE 202 1 Affiliatson Fe 38 Chjt 112 112 PerC(wrt 110 110 CtyJ 13.L 12.870 2 LTAffF Grarts Gen￿ GTrnt 10.295 1,741 G￿t 1.417 GTrnts. PAJnthy 6.070 ptw Inc#xr 4.16B WinterC￿ntycw￿ Natd)nal Le*we Ctyjfity C￿Jllty C

TENNIS SHROPSHIRE 20 2020 6 Commgrclal lrtome SkvJn5ushy by strJ￿.. BaiKJat ElwpT￿VTenn￿ B 76 F(￿￿￿￿ Tenn&% Ftstts Tenn&8 Le* DtsabthtyTennis c￿jnty Tranmg 151 4.103 1.878 8 CoAcl 1216 9 Clths St1￿1$ 10 Com￿￿￿0￿5 c￿￿tyWedt With Inl£rCwnty JunvT8nns Pro￿ 12.t98 3.745 20,323 12.IXK 13.942 Jur>IxT￿lts C County CLyTW"t￿S EX￿￿j1￿ 42TI 571 24 72 371

TEMNIS SHROPSHIRE Accouiifs FOR ThE YEAR ENDED 30TH SEPTEMBER 2021 20 11 Commw Sch¢> Ccmjnty 1.&25 Prinb"ng. Te￿phC￿ Pc6aTrJ Stsb 212 237 SpoDscT5hp Fulf) AGMI￿V)[A￿[d5 CekniwJn BaH 11 724 159 1.974 1.132 County CIJuT B*eB 130