## **Trustees’ Annual Report for the period** **From 01/10/2020 To 30/09/2021** **Charity name: TENNIS SHROPSHIRE** ## **Charity registration number: 11877220** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the CIO is the promotion of
community participation of tennis for the
benefit of the inhabitants of Shropshire.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Creating the opportunity for all members of
the community to participate in recreational
tennis in an inclusive, safe, friendly and
welcoming environment. This includes,
facilitating events for people to try tennis,
including delivering tennis into schools,
disability groups and groups disadvantaged
by social or economic reasons; offering
practical and financial support to volunteers
of venues where tennis is played.
Organising and delivery of recreational
competitive opportunities for adults and
juniors to keep them engaged in the sport.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit and have
given written acknowledgement of this.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Tennis Shropshire does not currently have
a policy on making grants however this will
be kept under review.| |Policy on social investment
including program related
investment|Para 1.38|Tennis Shropshire does not currently have
a policy on social investment as such,
however many of its core activities will
represent a direct social investment as
reported later in this document.| |Contribution made by
volunteers|Para 1.38|Tennis Shropshire is entirely dependent on
its volunteers and has no paid employees
as such although small honoraria are paid
to the Treasurer and Secretary. The| remainder of the Trustees and others supporting TS give their time on an entirely voluntary basis. In addition, virtually all member venues are run by volunteers. Conservatively, around 150 volunteers across the county support the charity in the delivery of its aims. In conjunction with National Volunteers week TS recognise the work of its volunteers through personal thank you calls to them. Additionally, TS support the LTA’s National Tennis awards which recognises volunteer contributions who are nominated by their peers under the scheme. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Tennis Shropshire has continued to deliver
its objectives throughout the year despite
the disruption caused by Covid-19. The
main successes of 2020/21 are described
further below.
**TS Tennis Cadets & Tennis Futures**
**program:**
This programme was relaunched in 2021
following its suspension due to Covid-19 in
2020. The program is fully funded by TS
and is aimed at 11-to-14-year-olds (Tennis
Cadets) and 15-to-16 year olds (Tennis
Futures) and requires participants to attend
4 workshops per year where they learn a
range of skills which enable them to
support the aims of TS. They are also
required to volunteer at TS community
events. Participants learn many useful life
skills through the programme which will be
of relevance to their future, whether or not
they choose to pursue a career in tennis.
**TS Coach Mentoring Scheme:**
This scheme is fully funded by Tennis
Shropshire and is aimed at the
development of our own coaches in the
county. This is very important since tennis
is dependent on having a high-quality
workforce to deliver tennis across the
community. The scheme is available to all
coaches in Shropshire and in 2021 8
coaches benefitted from this initiative.
These coaches are now applying their| learning from the programme in support of various TS initiatives. **LTA Youth:** TS fully embraced this LTA initiative by delivering tennis in 42 primary schools with3014 children given the opportunity to play. Consequently 17 primary schools have signed up for the LTA Youth Tennis Programmes. **Disability Tennis:** These programmes were hit hard by Covid19 in 2020 however TS has been able to restart these in 2021. The Wheelchair group have continued throughout the year with a small increase in numbers. TS have also hosted 2 Wheelchair tennis tournaments in the year, one of which was the National Wheelchair tournament. These competitions attracted 79 entries across both tournaments. TS continues to deliver a regular tennis programme at Derwen College, which provides education for students with special educational needs and disabilities. The tennis sessions that TS run for other LD groups have also restarted. TS is committed to increasing its disability tennis programmes across the County through growing participation in existing groups and also be opening tennis up to new groups and at new venues. The growth of disability tennis is a core element of TS’s strategy for tennis in the county. **Competitions:** TS held 2 major county tournaments in 2021, with the aim of encouraging children and adults to participate in a fun, friendly and safe environment. The first saw the return of the TS County Championships. Held over a week it attracted 148 players from across the county, including both Adults and Juniors. The competition is described as a festival of tennis The other main competition was the Battle of Shropshire. This is a fun competition aimed at players of all ages and abilities that saw 90 players compete over a 2-week period from all over the county. The age range was from 8 year olds to players in their 70’s. This will now be held annually, given its popularity. **Ensuring Tennis is played in a safe environment:** TS continues to work with all our member tennis venues to ensure that they have a named Welfare Officer who is DBS checked and trained. TS has also worked to ensure that all tennis coaches involved in delivering our own programmes have the necessary LTA Coach Accreditation which includes a requirement to meet Safeguarding standards. **Tennis Shropshire Community Tennis Dome:** After 5 years, the funding was secured that will now see the 2-court facility built in the first half of 2022. This will improve access to indoor tennis for the community that will include disability groups and schools and allow the community to pay & play tennis without having to be a member. **Parks Tennis:** TS continues to support parks tennis with its affordable tennis program at Monkmoor Recreation Ground located in a deprived area of Shrewsbury. This has resulted in between 25 to 30 children having the opportunity to play tennis, something which would not have been possible without the programme. In addition to this Wrekin and Telford Community Tennis Club play regularly at the Bowring Park in Telford, where the courts are open to the public. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The charity has a detailed annual plan
which sets out its objectives for the year.
Good progress was made against its
objectives in the period despite the
challenges ofCovid-19.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Funding has been secured from Sport
England that has allowed TS to go ahead
with the construction of the Tennis
Shropshire Community Tennis Facility.| |Investment performance
against objectives|Para 1.41|The charity does not currently hold any
investments, funds are kept on deposit.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The figures submitted in the Receipts and
Payments report show the required
reporting period from 01/10/2020 to
30/09/202.
TS received £13,080.00 from members
registration fees and £18,620 in LTA grant
income. Additional income was also
received from Coaching, Events and
Competitions which all showed an increase
due to growth in activity associated with the
relaxation of Covid related restrictions.
In this period no income was received from
donations and sponsorship however this
position is expected to change in the
coming year with the easing of Covid
restrictions.
TS is in a healthy position when reserves
are taken into consideration however the
charity’s financial position will continue to
be managed carefully to ensure its funds
are used in direct support of its objectives.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy:**
Tennis Shropshire has a formal Reserves
Policy. In creating its Reserves Policy and
in setting its Reserve Target Range the
Trustees have considered the stability of its
future income as well as ongoing costs,
planned future commitments and the
possibility of unforeseen events.
Tennis Shropshire annual accounts show
the reserve funds held as two separate
entities:
**1.The General Reserve**which is held to
spend on any of Tennis Shropshire’s
projects. The General Reserve target range
continues to be calculated based on
anticipated expenditure over a period of 4-8
months, using data from previous average
spending. 2020/2021 figures are not
reliable due to Covid-19 and so 2019
figures continue to be used with an
allowance for inflation.
**2.The Loan Reserve**which is held
specifically to provide facilities development
assistance to member tennis clubs and
venues in the form of a short term (up to 5
years) interest free loan to a maximum of
£10,000.| |||The Loan Reserve is a maximum of
£30,000. This provides TS with the ability to
grant two or three loans at any given time.
The organisation has £9,300 outstanding in
loans granted in previous years. No
difficulties are anticipated in the repayment
of these loans.
The Trustees will continue to monitor the
level of reserves held throughout the year
and review both the policy and the level of
reserves annually.| |---|---|---| |Amount of reserves held|Para 1.22|Total funds held by the organisation at the
end of the accounting period amounted to
£93,840. With commencement of the
building of the Tennis Shropshire
Community Tennis Centre, £45,000 has
been set aside to support this.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal funding is as detailed
in Para 1.21.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Charity does not have a specific
investment policy currently. The Trustees
will keep this in consideration for future as
to if a policy should be put in place.| |A description of the principal
risks facing the charity|Para 1.46|The main principal risk currently facing the
Charity is the delay in the LTA grant being
issued due to the review of its Governance
and how funding will be allocated moving
forward. However, the LTA have stated that
members will not receive any less than we
did in the last accounting period (£9,920).
This grant is expected by no later than May
2022.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity has a constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association with the CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the AGM in
accordance with its Constitution. This also
allows for additional Trustees to be
incorporated mid-term by the Committee of
Trustees with ratification required at the
next AGM. A Trustee recruitment pack has
been produced and was used to identify a
potential replacement for the TS Treasurer.| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|TENNIS SHROPSHIRE| |---|---| |Other name the charity uses|| |Registered charity number|1187220| |Charity’s principal address|Tennis Shropshire
c/o The Shrewsbury Club
Sundorne Road
Shrewsbury
SY1 4RG| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Simon Jones|Chair||Elected at the TS AGM| ||Fiona Jones|Vice Chair||Elected at the TS AGM| ||Bob Kerr|LTA Council
Representative||Elected at the TS AGM| ||Keith Taylor|Treasurer||Elected at the TS AGM| ||Keith Smith|President||Elected at the TS AGM| ||Mike Jones|Independent Trustee||Elected at the TS AGM| ||JillyBroadbent|Independent Trustee||Elected at the TS AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Simon Jones|| ||

Chair|| ||17/02/2022|| ||17/02/2022|| CHARITY COMMISSION FOR Et4GIAND AND WAIE5 Receipts and payments accounts CC16a For thè period 01111Y2020 To 30109r2021 Section A Receipts and payments UFtrestri¢ted funts Restii¢t¢d funds Endowment funds Total funds Last yèar ioth? no8YestÉ A1 Receipts Club Registrabffi F LTA Grants Patron5 Tennis ttKKhP Other re￿ipts 11r 13.080 18,520 118YO 18.106 520 18.6X* 5M11 210 5.871 210 Other re￿1￿1$ 1417 Sub totsl(Gross income for ARJ 19.151 19.115 38.276 A2 Asset and Inve8trnent ¥ale5. {s8e table). Sub total 19.181 19.115 38276 36.359 A3 Payments T￿nBAthVFtQes Pullic Admin DeIKeaa￿On oir*r Exwses 4Q318 40.31 1.638 1,625 131 25.025 1,B78 131 709 130 2,195 Sub total 4<421 44.421 A4 Ass•t and invèstment purchases. (see table) Sub total 44,421 44,421 29,603 N•t of receipts/(payments) A5 Transfrrs l)etwegn funds A6 Cash fund5 last year end Cash funds this year end . 25,260 19.115 6,145 6.7S6 19.115 6,145 6.756 CCXX R1 a(thnts ISSI 17192r2022 Section B Statement of assets and liabilities at the end of the period Unrestrlcted fund5 fvnds funds to rwrpSt£ B1 Cash funds 17.733 LTA Gran 18.106 520 rotal ¢ash funds 36.359 s}) un￿trIcted funds to r￿r￿St£ Endowment funds to nÈar95t£ funds to ￿Test£ Funotowh Cc*t (optionabl onal B3 Investment assots Current ¥alu• B4 Assets Trtained fortho charity's own use Fund towhi¢h Amountd Whon due B5 Llabilities Z4aO SwJned by Or￿ or trustees on beham of all the trLtstee5 Date of oval Sunature Print Name F￿a Jones Keith R Tay 1610212022 17m212022 CCXX R2 accounts ISS} 1710212022 TENNIS SHROPSHIRE 2021 2020 Fixèd Assots Trophw & Cups at eslimaled va Computer Equipment- Laptcys 4.787 4.787 131 -131 261 -130 131 4.787 4,918 Bank and Cath Balances 91,883 94.742 91.883 96,669 94.742 99.660 Less- credito￿ Oue Wrthin Ckne Year -2.829 -325 Fln•nc•d lyr. General Rese Excess of Income over Expenditu 44,447 -6,145 38,302 37.691 6,756 44.447 OpeniThJ Balan Rèpaid 54,888 3.650 4.000 58.138 1.750 55.538 -5.000 54.888 We have ey2mined the foTegoing Balance Sheet and Ineome and Expeftdrtu￿ Account which we ce￿"fy to be in accordance the Books. Records and information supplied. Azets Accountants Column House London Road Shrevtsbury SY2 6NN TENNIS SHROPSHIRE 2020 INCOME LT￿F Gr 13,( 1B.620 12,870 18.11 Coathing 4.168 1.703 495 Inltse5t (￿et￿ta¥￿I 520 210 2.417 EXPENDrruRE LTA RèJtstsab 6.641 2.645 Schcds Ckntr 10 11 12 CuMNJnty 26.5t6 32rJJ 14,&59 SURPLUS IIDEF TENNIS SHROPSHIRE 202 1 Affiliatson Fe 38 Chjt 112 112 PerC(wrt 110 110 CtyJ 13.L 12.870 2 LTAffF Grarts Gen￿ GTrnt 10.295 1,741 G￿t 1.417 GTrnts. PAJnthy 6.070 ptw Inc#xr 4.16B WinterC￿ntycw￿ Natd)nal Le*we Ctyjfity C￿Jllty C TENNIS SHROPSHIRE 20 2020 6 Commgrclal lrtome SkvJn5ushy by strJ￿.. BaiKJat ElwpT￿VTenn￿ B* 76 F(￿￿￿￿ Tenn&% Ftstts Tenn&8 Le** DtsabthtyTennis c￿jnty Tranmg 151 4.103 1.878 8 CoAcl 1216 9 Clths St1￿1$ 10 Com￿￿￿0￿5 c￿￿tyWedt With Inl£rCwnty JunvT8nns Pro￿ 12.t98 3.745 20,323 12.IXK 13.942 Jur>IxT￿lts C County CLyTW"t￿S EX￿￿j1￿ 42TI 571 24 72 371 TEMNIS SHROPSHIRE Accouiifs FOR ThE YEAR ENDED 30TH SEPTEMBER 2021 20 11 Commw Sch¢>* Ccmjnty 1.&25 Prinb"ng. Te￿phC￿ Pc6*aTrJ Stsb 212 237 SpoDscT5hp Fulf*) AGMI￿V)[A￿[d5 CekniwJn BaH 11 724 159 1.974 1.132 County CI*JuT B*eB 130