OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-09-30-accounts

~~- ~
s
SORP
reference
Summary ofthe purposes ofthe Para 1.17 he object ofthe CIO isthe promotion
of
charity as
document		 set out in its governing ommunity
participation
in healthy
recreation for
he benefit ofthe inhabitants
ofShropshire
by the
provision offacilities for playing Tennis.
Summary ofthe main activities Para 1.17and reating the opportunity
for all members ofthe
in relation to those purposes for
the public benefit, in particular,
the activities, projects orservices
identified
in theaccounts.		 1.19 ommunity
to play healthy
recreationaltennis
in an
inclusive,
safe, friendly,
and welcoming
nvironment.
This includes,
facilitating
events for
people to try the sport; delivering
programmes
of
ennis to schools, disability groups and groups
disadvantaged
by socio or economic reasons;
ffering practical, governance,
Safeguarding
and
inancial support to volunteers
ofvenues where
ennis is played; organising
and delivering
recreational
competitive
opportunities
for juniors
o keep them engaged
in the sport.
Statement confirming
whether		 the Para 1.18 he Trustees have had regard to the guidance
trustees
have had regard to the
guidance
issued by the Charity		 issued by the Charity Commission
on public benefit
nd have given written
acknowledgement
ofthis.
Commission
on public benefit

ou may ch oose to includ e further statements
w		 here relevant about:
SORP
reference
Policy on grant making Para 1.38 ennis Shropshire
does not currently
have apolicy
n making grants. This is something
the trustees
ill review during the next period.
Policy on
program		 social investment
related investment		 including Para 1.38 ennis Shropshire
does not currently
hold awritten
olicy on social investment.
Nevertheless,
the
rganisation
is committed
to investing
in its' own
olunteer workforce and those of its' member
enues Strengthening
skills and knowledge
through
ainin, education,
and safe and best
ractices.
Contribution made by volunteers Para 1.38 S is entirely dependent
on its volunteers.
In
ddition to the management
ofthe charity virtually
II member venues are run by volunteers.
onservatively
around 150volunteers
across the
ounty support the Charity
in the delivery of its
ims.
In recognition ofthis and in conjunction
with
National
Volunteers
week TS recognised the work
fits volunteers
through
personal thank you calls
o 27volunteers.
dditionally,
TSsupported
the LTA's national
ennis Awards which recognises volunteer
3 ofa
ontributions.
26volunteers
were nominated
by
heir peers for recognition
under this scheme.
Other S reviewed
its governance
structure
in the year
nd plans to introduce
changes to this in 2021with
a view to ensuring that its governance
is best able
o support the delivery of its objectives.
a ~ '- ~
SORP
reference
Summary of the main achievements Para 1.20 ennis Shropshire
has worked to achieve its
ofthe charity,
identifying
the
difference the charity's
work has
made to the circumstances
ofits		 objectives
in the year however the Covid pandemic
has severely restricted the planned
activities ofthe
harity.
beneficiaries and any wider benefits Despite this the following achievements
have been
to society as awhole. recorded
in the year:
isadi%ty tennis
Increasing access to tennis across a wide range of
isability groups was a key part ofannual
plan for
2020.Although
COVID 19limited the opportunity
oget people onto court, planning
work continued
ith the intention
of building
on the existing tennis
programmes
for wheelchair
tennis, adults
in day
are and for those with learning
disabilities,
pening access up to Vl and deaf tennis players.
his planning
work included the training of
olunteers to support the delivery of Vl tennis. As
oon as COVID 19allows
in 2021the expansion
of
he disability tennis programme
will go ahead.
here are limited opportunities
for disabled
groups
oenjoy sport and feedback from existing disability
programmes
shows that the participants
derive
huge enjoyment
from playing tennis; they also
how improved
mobility
and increased
confidence.
he wheelchair
group was able to resume
playing
rom June onwards,
with 12adult and junior
players taking part regularly.
Tennis Shropshire
Community
Tennis Dome
Plans have progressed
for the funding
and
onstruction
ofa community
tennis dome which
ovid improve access to indoor tennis facilities for
a wide range of players
including
children
and
disability
groups.
Significant grant funding
has
been secured and tenders for the construction
orks have been received and formally assessed by
cost advisor. The land has been secured and work
is underway
to prepare
a lease and management
Charity Accounts templates- Trustees' annual report forthe period October 2016
greement; the remaining
funding to allow the
ork to progress
is actively being pursued.
upport for tennis coaches and member venues
he objectives ofTennis Shropshire
are dependent
pon qualified
coaches and tennis volunteers.
oaches are self - employed,
like many people
in
020they have seen their earnings decimated
by
he Coronavirus
pandemic.
The charity has used
ome ofits funds to provide grants to these
oaches who support
Tennis Shropshire,
linked to
heir support ofthe charity's
annual
plans.
has also introduced
a funded
coach mentoring
rogramme
to grow the capability ofits local
oaching base with 4 coaches taking advantage of
he six - month
programme,
in this its first year.
his has already proved
its worth through
the
utreach work with schools in the Shrewsbury
area
hich has been undertaken
by a young coach as a
irect result ofthe mentoring
scheme. 26 schools
ere approached
and 1Sresponded
positively;
unfortunately,
this had to be put on hold due to
OVID 19however this will be restarted
as soon		 as
it is allowed.
nother coach who completed the mentoring
cheme introduced
a program
delivering
tennis		 to
enues that do not have tennis courts such as
ommunity
centres and local schools, using mini
ennis nets and soft balls.
New coaches have been recruited
onto the
mentoring
program
and it is hoped that this will
result
in more new initiatives
which support Tennis
hropshire's
objectives
in 2021.
Shas also worked
hard over the year to support
member venues, providing
advice on maintaining
ustainability
and income during the pandemic,
rowing their membership,
and providing
advice on
OVID - safe tennis to allow people to continue to
njoy sport during the lockdown.
Tennis isone		 of
he few sports which can be played safely during
he pandemic
and maintaining
and growing access
othis gives important
benefits for mental
health
nd physical wellbeing.
arks programme
uring the brief period when respite from the
andemic
allowed,
TS introduced
an affordable
arks Tennis program
at Monkmoor
Recreation
round, (an area rated amongst the top 20%of
eprived areas in the UK) in Shrewsbury,
plus three
parks in the Telford area, offerin
coaching to
Cictober 2016

6 of8
Performance offundraising activities Para 1.41 uture funding
has been agreed with Sports
against objectives set England
which
will make a significant
contribution
othe funds needed to progress the Tennis
hropshire Community
Tennis Dome.
Investment performance against Para 1.41 The charity does not currently
hold any
objectives nvestments, funds are kept on deposit.
Other
SORP
reference
Review ofthe charity's financial Para 1.21 It should be noted that the figures submitted
in
position at the end ofthe period he Receipts and Payments
report show the
required
reporting
period only, from 06/01/20—
(since the organisation
became a registered
harity)
until 30/09/20 and not the period of
charity's
full financial year. The following
report
more accurately
reflects the full financial
year' s
ctivity.
he charity's
overall financial
position at close of
he reporting
period remains
in a heathy state.
here was a surplus over expenditure
of66756
hich was transferred
to the reserve. Reserves
currently
run at an historical
high and the trustees
are mindful ofthat situation.
However,
in these
uncertain
times the trustees consider this to be
ppropriate
in these uncertain
times.
020 proved to be an unprecedented
year in terms
fboth income and expenditure
and it istherefore
ifficult to draw a conclusion
on TS's financial
performance
in 2020. Whilst member
registration
ees held up well at c.612870and grants received
mounted
to c.618000,income from coaching,
vents and competitions
all showed
a decline from
he previous
period due to the marked
reduction
in these activities. The biggest negative
impact on
income was the loss ofc.f23000 in donations
and
ponsorship.
This was a direct result ofthe
oronavirus
cancellation
ofmajor events and the
impact the virus has had on our commercial
upporters.
However, the 55%reduction
in the
rganisation's
business expenditure
compared to
he previous
period, coupled with a further
reduction ofsome 50%on other expenditure,
did
nable TSto deliver a small surplus.
It should be
noted that the Trustees expect the negative
impact of COVID 19on sponsorship
and donations
ocontinue,
resulting
in further reductions
in
income
in the coming year.
Statement
explaining
the policy for
holding
reserves stating why they are		 Para 1.22 Reserves Polio
ennis Shropshire's
income is in the main provided
rom members'
affiliation fees and grants.
held Expenditure
is mainly
aimed at developing
and
rowing the game oftennis
in Shropshire.
In common
with other charities Tennis Shropshire
holds reserve funds which are available to spend
n any of its purposes.
In creating
its Reserves
Policy and in setting
its Reserve Target Range the
rustees have considered
the stability
of its future
income as well as on
oin
costs,
lanned
future
harity accounts templates —Trustees' annual report forthe period October 2016

ofs
mmitments
and the possibility
of unforeseen
vents resulting
in increased costs.
ennis Shropshire
annual accounts show the
serve funds are held as two separate entities:
.The General Reserve which
is held to spend		 on
ny ofTennis Shropshire's
purposes
and projects.
he General Reserve target range
will be
Iculated on the basis ofanticipated
expenditure
ver a period of4-8 months,
using data from
revious average spending.
2020 figures are not
eliable because ofCOVID19, but figures from
019show that expenditure
averaged 84500 per
onth.
he target range for General Reserves
in 2021		 is
herefore set at E18,000 to 836,000.
.The Loan Reserve which
is held specifically		 to
rovide facilities development
assistance to
ember clubs and venues where tennis is played
in the form ofshort term (up to 5years) interest free
oans.
he Trustees consider the Loan Reserve should in
ture be capped at 830,000. This will provide
ufflcient funds for Iwo or three loan projects a year
hich will be limited to 510,000 per project.
he Trustees
will monitor the level of reserves		 held
hroughout
the year and review both the policy		 and
he level ofreserves
annually.
December 2020
Amount ofreserves held Para 1.22 otal funds held by the organisation
at the end		 of
he accounting
period amounted
to699335.Of
his f20000 has been set aside for expenditure on
he Tennis Shropshire
Community
Tennis Dome		 in
020/2021 and a further f18014has been
rlngfenced
for expenditure
on projects planned		 to
increase participation
during 2020. As previously
ated elsewhere
in the report these projects were
unable to proceed
in 2020 due to Coronavirus.		 It is
he intention
to disperse these funds to the
elevant projects as soon as practicable.
e current reserve (funds not previously
llocatedj currently totals f61321comprising of
26433 in the generalreserve,
plus 634888 in		 the
oan reserve. This is consistent
with the
rganisation's
reserve
policy although
the loan
reserve does lie at the upper end ofthe quantum
identified
in the reserves
policy. The trustees
believe that the current pandemic
has reduced		 the
number of loan applications
received and they
xpect applications
to increase
in 2021.
9 ofa
Reasons for holding zero reserves Para 1.22 N/A
Details offund materially in deficit Para 1.24 N/A
Explanation ofany uncertainties Para 1.23 N/A
about the charity continuing as a
going concern
Additional information (optionalj
You may choose to include further statements where relevant about:
SORP
reference
The charity's principal sources of Para 1.47 During this reporting
period principal
sources of
funds (including any fundraising) unding were received from: (1)member tennis
enues registration
fees ofc.f12800;these are
used to support operational
expenses and to work
ith venues to increase public and school
participation;
(2) LTA Grant ofc.E10295;this is
used to facilitate Tennis Shropshire's
own
programme
ofpublic tennis taster events, parks
programmes
and junior competition,
all intended
o increase the amount ofparticipation
in tennis;
(3) Sundry grants off7811to support schools'
ennis (E3361)and disability
programme. (f4450);
(4) income from competitions/coaching
c.62417;
his is used to support junior training
and
ompetition;(5)
donation
from Patrons f520;this		 is
used to support for junior tennis. There were no
urther donations
or sponsorship
received
during
his period.
Investment policy and objectives Para 1.46 he Charity does not have a specific investment
including
any		 social investment policy currently.
During the next reporting
period
policy adopted he trustees
intend to consider whether
a policy
hould be put in place.
A description ofthe principal risks Para 1.46 he principal
risk currently
facing the charity
isthe
facing the charity uncertainty
caused by Covid and the consequential
impact ofthis on all aspects of Ts's operation.
The
rustees consider that the current
healthy financial
ituation
could quickly reverse ifdifficulties
ontinue
in securing sponsorship
and donations.
rustees also recognise the risk that reserves
may
rise beyond
planned
levels if Covid continues to
prevent TSfrom undertaking
its planned
activities.
his will in turn result
in a decrease
in participation
numbers,
especially
in terms ofdelivery ofthose
parts ofthe programme
to disability groups, who
re disproportionately
vulnerable
to the virus.
ovid has also reduced junior participation
since		 it
has only been possible to stage limited competition
and social tennis opportunities,
both key drivers		 in
keeping juniors engaged.
Finally, there isthe risk		 to

Description
ofcharity's trusts:		 Description
ofcharity's trusts:		 SORP
reference
Type ofgoverning
document		 Para 1.25 he charity has a Constitution
(trust deed, royal charter)
HOW iSthe Charity
COnStituted?		 Para 1.25 ssociation CIO
(e.g unincorporated
association,		 CIO)
Trustee selection methods
including		 Para 1.25 rustees are elected to post at an AGM. Additional
details ofany constitutional
provisions e.g.election to post
or name ofany person or body		 rustees may be incorporated
mid-term
ommittee
ofTrustees, with ratification
he next AGM.		 by the
required		 at
entitled to appoint one or more
trustees

You may ch oose to i nclu de further statements
SORP
reference
Policies and procedures adopted for Para 1.51
the induction and training oftrustees
The charity's organisational structure Para 1.51
and any wider network with which
the charity works
Relationship with any related parties Para 1.51
Other
a s ~
Charity name ennis Shropshire
Other name the charity uses
Registered charity number 1187220
Charity's principal address ennis Shropshire
/o The Shrewsbury Club
undorne Road
hrewsbury
Y14RG
Trustee name Office (if any) Office (if any) Dates acted if not for Name of person (or
whole year body) entitled to appoint
trustee iif any)
IMON JONES CHAIR ELECTED AT TS AGM
FIONA JONES ICE CHAIR ELECTED AT TS AGM
BOB KERR NATIONAL COUNCIL ELECTED ATTS AGM
REPRESENTATIVE
KEITH TAYLOR REASURER ELECTED ATTS AGM
ILLIAN BROADBENT PRESIDENT ELECTED ATTS AGM
MICHAEL JONES ELECTED ATTS AGM
MERILL HOLT ELECTED AT TS AGM
ATHIESAB IN 6-01-20/ 21-05-20 ELECTED ATTS AGM
(DECEASED)
10
12
13
14
15
16
17
18
19
20

Trustee name Dates acted if not for whole
year

ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER YEAR ENDED 30TH SEPTEMBER YEAR ENDED 30TH SEPTEMBER 2020
BALANCE SHEET AS AT 30th SEPTEBIBER 2020
2020 2019
Fixed Assets
Trophies
&Cups at estimated		 value 4,787 4,787
Computer
Equipment
- Laptops		 261 669
- Depreciation -130 131 -608 261
4,918 5,048
Current Assets
Debtors &Prepayments 0 0
Bank and Cash Balances 94,742 94,178
94,742 94,178
Total Assets 99,660 99,226
Less - Creditors: Due Within One Year -325 -3,397
Net Assets 99,335 95,829
Financed by:
General Reserve 37,691 21,053
Excess of Income over Expenditure 6,756 16,638
44,447 37,691
Loans Reserve
Opening
Balance		 58,138 53,988
Repaid 1,750 4,150
Advanced
during Year		 -5,000 54,888 0 58,138
99,335 95,829

2020 2019
E 6
NotOs
INCOIEE
Reglstraflort 12,870 12,870
LTAITF Grants 18,106 25,709
Performance 0 0
Coaching 0 0
CompetBons 2,446 5,226
Commercial 520 23,707
Interest (net oftaxabon) 1
Other Income 2,417 1,016
Awards forAIIISport England Grant 0 0
383% ~88529
EXP NDITURE
LTA Registration 200
Development 7 2,645 6,746
Coaches 8 1,844 530
Schools and Clubs g 0 0
Competitions 10 14,859 31,706
Community 11 5,677 2,414
Business Operations 12 4,579 10,295
06 ~51891
SURPLUS I(DEFICIT) 6756

N TES
2020 2019
1 Afhliation Fees
Number ofCourts 38Clubs 112 112
Total 112 112
S S
Rates charged:- Per Court 110 110
Fees received:- Courts 12,870 12,870
Associated organisstions 0 0
128 12 870
2 LTA/TF Grants
General Grant 10,295 13,959
Disability Tennis Grant 1,741 4,500
PESSCL Funding
Grants - Sundry 6,070 7,250
Beyond the Baseline Project
88 25 709
3 Performance
Income
Player Income
0 0
4 Coaching income
0
5 Competition
Income
County Leagues and Compedtions 505 2,173
Winter County Circuit 400
Veterans
Team Tennis 997 1,753
County Ckeed 944 564
Road toWimbledon 336
5 226

ACCOUNTS FOR THE ACCOUNTS FOR THE ACCOUNTS FOR THE ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER2020
2020 2019
6 Commercial
Income
Sponsorship
by Source:
Deloitle Touche 14,026
Donations
including		 Patrons 520 531
Mortar and Screed 1,650
Advance Spares 1,500
Wolverhampton
Electro		 6,000
520 23707
7 Development
Babolat Equipmentfrennis Balls 269
Camps
Club/Coach
Forums
Tennis in ihe Park and other promotional events 540 931
Tennis Futures
Tennis Leaders		 151 1,368
Disability Tennis 2,438
Shrewsbury
College		 Partnership
Public Relations 1,878 1,740
2 84 6746
8 Coaches
Coach Development 1,400 530
Coaches 444
530
9 Clubs and Schools
Schools training
Club Development Fund
10 Competitions
County Week
Winter Inter County		 0
1,560		 4,949
2,980
Junior Tennis Programme 12,000 12,000
Veterans 382 6,812
13,942 26,742
Mini/Junior
Tennis		 Events 250 1,075
County Compestions Expenditure 571 2,042
Team Tennis 24 1,283
County closed 72 565
14 859 31706

TENNIS
SHROPSHIRE		 TENNIS
SHROPSHIRE
ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER2020
2020 2019
11 Community
Schools 5,677 2,414
Community
5 677 2414
12 Business Operations
Administrators 1,124
Insurance
Printing, Telephone Postage and Stationery 60 11
Book keeping 1,000 1,000
Professional Fees 216
Volunteer Expenses 2862
Meetings/Forums 68 495
Sponsorship
Fulfilment		 969
AGM/Senior
Awards		 724 349
Celebration
Bail(net of		 ticket sales)
Other Expenses 159 1,044
Team Clothing/Hoodies 1,974 2,095
County Colour Badges
Depreciation
Computer		 Equipment 130 130
5 5 5