2022-12-31-accounts

Keighley Youth Theatre Trustees’ Annual Report 01/01/2022 - 31/12/2022

Section A	Section A	Section A	Reference and administration details	Reference and administration details
Charity name			KeighleyYouth Theatre
Other names charity is known by			KYDZ
Registered charity number(if any)			1187137
Charity’s principal address			Oakworth Methodist Church Lidget KEIGHLEY BD22 7HN
Names of the charity trustees who manage the charity
Trustee name	Office (if any)		Dates acted if not for the wholeyear	Name of person (or body) entitled to appoint trustee(if any)
David Knights	Artistic Director(Chair)
Robert Green	Finance & Compliance Director
Bethany Green	Strategy & SustainabilityDirector
Severina Ledgard	Director (without portfolio)		Appointed 20/03/2022
Matthew Stewart	Secretary		Appointed 20/03/2022
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Trustee name			Dates acted if not for the wholeyear
N/A			N/A
Names and addresses of advisers(Optional information)
Type of Advisor			Name	Address
N/A			N/A	N/A
Name of chief executive or names of senior staff members(Optional information)
N/A
Section B		Structure, governance and management

Type ofgoverning document	Constitution
How the charity is constituted	Charitable Incorporated Organisation
Trustee selection methods	Elected bytrustees
Additionalgovernance issues(Optional information)
Youmay chooseto include additional information, where relevant, about: ● policies and procedures adopted for the induction and training of trustees; ● the charity’s organisational structure and any wider network with which the charity works; ● relationship with any related parties; ● trustees’ consideration of major risks and the system and procedures to manage them.	We conducted a full audit of DBS compliance and relevant training for adult leaders and parent volunteers (eg safeguarding, first aid, chaperones). We have also started to plan a full audit/update (where necessary) of all policies (eg uniform, behaviour, subscriptions).

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The objects of the CIO are to: ● (1) To educate the public in the theatrical arts, and to assist the development, appreciation and taste in said arts. ● (2) To advance the education of children and young people in the local area in the craft and technique of theatre production and staging. ● (3) To assist and further such charitable institutions and charitable purposes as the Committee and/or Board shall from time to time determine.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	We staged three productions in 2022: Everyday Fairytales: designed specifically to bond the members to counter effects of Covid (18 months meeting online and a cancelled show the previous autumn). Addressing a matter of concern for young people, everyday sexism. Concert: annual concert allows all members to shine as individuals as well as bringing together existing and new members. Home: contemporary musical play on the subject of a family separated by social services due to an alcoholic mother. Singingsessions: weeklyonlinegroups to build skills and confidence.
Additionalgovernance issues(Optional information)
Youmay chooseto include further statements, where relevant, about: ● policy on grantmaking;	The contribution of volunteers to the CIO is significant and wide-ranging, covering: day-to-day management of the charity; strategy and ongoing sustainability planning to ensure future viability; running the regular drama/singing sessions with the young people; additional support from parents duringstageproductions.

	● policy programme related investment; ● contribution made by volunteers.	Continuing to invest in technical equipment to support performances, such as lighting, sound, filming and costumes. Investing in specialist training for leaders in areas such as theatre and singing tuition.

Section D	Achievements andperformance
Summary of the main achievements of the charity during the year	- Returned to live performances after 18 months meeting online. - Planning for a smooth transition during major change of membership: one third leaving for university/studies and subsequent recruitment of younger members. - Increasing confidence of many members through theatre and singing activities, attested by parents. - Provided emotional and practical support for the young people and their families (including peer-support). - Continued to maintain our financial stabilitythrough fundraising
Section E	Financial review
Brief statement of the charity’s policy on reserves	The Charity holds reserves in order to protect the viability of the Charity in the event of a total loss of income. The reserves policy is due for review in 2023. (Spending of surplus reserves on necessary upgrading of resources, especially technical equipment and costumes). In 2022 we invested heavily in Lighting and Audio/Visual equipment which was funded by a mixture of grant funding and spending our own capital from our reserves pot, which had gone above the amount necessary to sustain the Charity. We also invested some of our own capital in costumes.
Details of any funds materially in deficit	The Trust has no deficit.
Further financial review details(Optional information)
Youmay chooseto include additional information, where relevant about: ● the charity’s principal sources of funds (including any fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted.	We have continued to raise funds throughout the year in addition to ticket sales income, mainly through the sale of donated items of clothing and children’s toys, along side taking part in local community fundraising events such as Village Galas and Christmas Fayres. Acting Membership subscription fees are set low to support inclusion; however, we ensure subs cover core running costs such as venue hire, insurance and uniforms. Ticket revenue covers the costs of staging productions. We have rebuilt our audiences following the Covid shutdown, and we take measures to keep the costs of staging low, including writing our own scripts. Expenditure on training covers objective 1. Expenditure on equipment covers objectives 1 and 2.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Section G	Declaration	Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
**Full name(s) **	David Knights	Robert Green
Position	Artistic Director(Chair)	Finance & Compliance Director
Date	2023-08-31	2023-08-28

Profit & Loss

Keighley Youth Theatre

Accounting Year 2022/22

	Debit	Credit
Turnover		4,742
Sales		34
Main Show - July		719
March Show		412
October Concert		687
Subscription Fees		2,635
Baby Sales		103
Galas		152
add Other Income		4,024
Grant Income		4,024
less Cost of Sales	365
Materials	365
less Administration Expenses	14,421
Costumes	376
Props	5
Backing Tracks	34
Lighting Capital	5,428
Sound Capital	15
A/V Capital	5,416
Rent	2,135
Computer Software	66
Printing	16
Stationery	86
Sundries	14
Accommodation and Meals	62
Legal and Professional Fees	467
Bank/Finance Charges	66
Insurance	235

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less Staff Costs	263
Staff Training	263
less Tax-Disallowable Admin Expenses	10
Charitable Donations	10
Operating Profit		-£6,293
less Drawings		£0
less Profit & Loss journal entries		£0
Retained Profit this period:		-£6,293
Retained Profit brought forward:		-£1,485
Distributable Reserves / Retained Profit carried forward:		-£7,778

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Signature Certificate

Reference number: V7MHR-HHU3Z-XWYTM-WSPKN

Signer

Timestamp

Signature

Rob Green

Email: [e-mail]

Sent: 28 Aug 2023 18:33:08 UTC Viewed: 28 Aug 2023 18:33:14 UTC Signed: 28 Aug 2023 18:34:36 UTC

IP address: 67.208.53.150 Location: Keighley, United Kingdom

David Knights

Email: [e-mail]

Sent: Viewed: Signed:

Recipient Verification:

✔ Email verified

28 Aug 2023 18:33:08 UTC 31 Aug 2023 10:19:49 UTC 31 Aug 2023 11:10:40 UTC 31 Aug 2023 10:19:49 UTC

IP address: 82.39.28.151 Location: Keighley, United Kingdom

Document completed by all parties on: 31 Aug 2023 11:10:40 UTC

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