Keighley Youth Theatre Trustees’ Annual Report 01/01/2022 - 31/12/2022
|**Section A**|**Section A**|**Section A**|**Reference and administration details**|**Reference and administration details**|
|---|---|---|---|---|
|**Charity name**|||KeighleyYouth Theatre||
|**Other names charity is known by**|||KYDZ||
|**Registered charity number(if any)**|||1187137||
|**Charity’s principal address**|||Oakworth Methodist Church
Lidget
KEIGHLEY
BD22 7HN||
|**Names of the charity trustees who manage the charity**|||||
|**Trustee name**|**Office (if any)**||**Dates acted if not for the**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|David Knights|Artistic Director(Chair)||||
|Robert Green|Finance & Compliance
Director||||
|Bethany Green|Strategy &
SustainabilityDirector||||
|Severina
Ledgard|Director (without
portfolio)||Appointed 20/03/2022||
|Matthew
Stewart|Secretary||Appointed 20/03/2022||
|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||
|**Trustee name**|||**Dates acted if not for the wholeyear**||
|N/A|||N/A||
|**Names and addresses of advisers(Optional information)**|||||
|**Type of Advisor**|||**Name**|**Address**|
|N/A|||N/A|N/A|
|**Name of chief executive or names of senior staff members(Optional information)**|||||
|N/A|||||
|**Section B**||**Structure, governance and management**|||
|**Type ofgoverning document**|Constitution|
|---|---|
|**How the charity is constituted**|Charitable Incorporated Organisation|
|**Trustee selection methods**|Elected bytrustees|
|**Additionalgovernance issues(Optional information)**||
|You**may choose**to include
additional information, where
relevant, about:
● policies and procedures adopted
for the induction and training of
trustees;
● the charity’s organisational
structure and any wider network
with which the charity works;
● relationship with any related
parties;
● trustees’ consideration of major
risks and the system and
procedures to manage them.|We conducted a full audit of DBS compliance and relevant training for
adult leaders and parent volunteers (eg safeguarding, first aid,
chaperones).
We have also started to plan a full audit/update (where necessary) of all
policies (eg uniform, behaviour, subscriptions).|
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the
charity set out in its governing
document|The objects of the CIO are to:
● (1) To educate the public in the theatrical arts, and to assist the
development, appreciation and taste in said arts.
● (2) To advance the education of children and young people in the local
area in the craft and technique of theatre production and staging.
● (3) To assist and further such charitable institutions and charitable
purposes as the Committee and/or Board shall from time to time
determine.|
|Summary of the main activities
undertaken for the public benefit in
relation to these objects (include
within this section the statutory
declaration that trustees have had
regard to the guidance issued by the
Charity Commission on public
benefit)|We staged three productions in 2022:
Everyday Fairytales: designed specifically to bond the members to counter
effects of Covid (18 months meeting online and a cancelled show the
previous autumn). Addressing a matter of concern for young people,
everyday sexism.
Concert: annual concert allows all members to shine as individuals as well
as bringing together existing and new members.
Home: contemporary musical play on the subject of a family separated by
social services due to an alcoholic mother.
Singingsessions: weeklyonlinegroups to build skills and confidence.|
|**Additionalgovernance issues(Optional information)**||
|You**may choose**to include further
statements, where relevant, about:
● policy on grantmaking;|The contribution of volunteers to the CIO is significant and wide-ranging,
covering: day-to-day management of the charity; strategy and ongoing
sustainability planning to ensure future viability; running the regular
drama/singing sessions with the young people; additional support from
parents duringstageproductions.|
||● policy programme related
investment;
● contribution made by
volunteers.|Continuing to invest in technical equipment to support performances, such
as lighting, sound, filming and costumes.
Investing in specialist training for leaders in areas such as theatre and
singing tuition.|
|---|---|---|
|**Section D**|**Achievements andperformance**|
|---|---|
|Summary of the main achievements
of the charity during the year|-
Returned to live performances after 18 months meeting online.
-
Planning for a smooth transition during major change of
membership: one third leaving for university/studies and
subsequent recruitment of younger members.
-
Increasing confidence of many members through theatre and
singing activities, attested by parents.
-
Provided emotional and practical support for the young people
and their families (including peer-support).
-
Continued to maintain our financial stabilitythrough fundraising|
|||
|Section E|Financial review|
|Brief statement of the charity’s
policy on reserves|The Charity holds reserves in order to protect the viability of the Charity in
the event of a total loss of income.
The reserves policy is due for review in 2023.
(Spending of surplus reserves on necessary upgrading of resources,
especially technical equipment and costumes). In 2022 we invested heavily
in Lighting and Audio/Visual equipment which was funded by a mixture of
grant funding and spending our own capital from our reserves pot, which
had gone above the amount necessary to sustain the Charity. We also
invested some of our own capital in costumes.|
|Details of any funds materially in
deficit|The Trust has no deficit.|
|Further financial review details(Optional information)||
|You**may choose**to include
additional information, where
relevant about:
● the charity’s principal
sources of funds (including
any fundraising);
● how expenditure has
supported the key objectives
of the charity;
● investment policy and
objectives including any
ethical investment policy
adopted.|We have continued to raise funds throughout the year in addition to ticket
sales income, mainly through the sale of donated items of clothing and
children’s toys, along side taking part in local community fundraising
events such as Village Galas and Christmas Fayres.
Acting Membership subscription fees are set low to support inclusion;
however, we ensure subs cover core running costs such as venue hire,
insurance and uniforms.
Ticket revenue covers the costs of staging productions. We have rebuilt
our audiences following the Covid shutdown, and we take measures to
keep the costs of staging low, including writing our own scripts.
Expenditure on training covers objective 1. Expenditure on equipment
covers objectives 1 and 2.|
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
|**Section G**|**Declaration**|**Declaration**|
|---|---|---|
|**The trustees declare that they have approved the trustees’ report above.**|||
||||
|**Signed on behalf of the charity’s trustees**|||
|**Signature(s)**|||
|**Full name(s) **|David Knights|Robert Green|
|**Position**|Artistic Director(Chair)|Finance & Compliance Director|
|**Date**|2023-08-31|2023-08-28|
## **Profit & Loss**
## Keighley Youth Theatre
Accounting Year 2022/22
||**Debit**|**Credit**|
|---|---|---|
|**Turnover**||**4,742**|
|Sales||34|
|Main Show - July||719|
|March Show||412|
|October Concert||687|
|Subscription Fees||2,635|
|Baby Sales||103|
|Galas||152|
|**_add_ Other Income**||**4,024**|
|Grant Income||4,024|
|**_less_ Cost of Sales**|**365**||
|Materials|365||
|**_less_ Administration Expenses**|**14,421**||
|Costumes|376||
|Props|5||
|Backing Tracks|34||
|Lighting Capital|5,428||
|Sound Capital|15||
|A/V Capital|5,416||
|Rent|2,135||
|Computer Software|66||
|Printing|16||
|Stationery|86||
|Sundries|14||
|Accommodation and Meals|62||
|Legal and Professional Fees|467||
|Bank/Finance Charges|66||
|Insurance|235||
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|**_less_ Staff Costs**|**263**||
|---|---|---|
|Staff Training|263||
|**_less_ Tax-Disallowable Admin Expenses**|**10**||
|Charitable Donations|10||
|**Operating Profit**||**-£6,293**|
|**_less_ Drawings**||**£0**|
|**_less_ Profit & Loss journal entries**||**£0**|
|**Retained Profit this period:**||**-£6,293**|
|**Retained Profit brought forward:**||**-£1,485**|
|**Distributable Reserves / Retained Profit carried forward:**||**-£7,778**|
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## **Signature Certificate**
Reference number: V7MHR-HHU3Z-XWYTM-WSPKN
## **Signer**
## **Timestamp**
## **Signature**
## **Rob Green**
Email: rob.green@keighleyyouththeatre.co.uk
Sent: 28 Aug 2023 18:33:08 UTC Viewed: 28 Aug 2023 18:33:14 UTC Signed: 28 Aug 2023 18:34:36 UTC
IP address: 67.208.53.150 Location: Keighley, United Kingdom
## **David Knights**
Email: david.knights@kydztheatre.co.uk
Sent: Viewed: Signed:
## **Recipient Verification:**
✔ Email verified
28 Aug 2023 18:33:08 UTC 31 Aug 2023 10:19:49 UTC 31 Aug 2023 11:10:40 UTC 31 Aug 2023 10:19:49 UTC
IP address: 82.39.28.151 Location: Keighley, United Kingdom
Document completed by all parties on: 31 Aug 2023 11:10:40 UTC
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