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2023-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2023 To 31[st] December 2023

Charity name: Crookham Almshouse Charity CIO

Charity registration number: 1187136

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the CIO are:
Provision and maintenance of
almshouses for those in need in the
District of Hart, Hampshire, with a
preference for residents of Crookham
Village, Ewshot, Church Crookham,
Fleet Courtmoor, Fleet Pondtail and
Fleet West;
To relieve the charitable needs of the
residents of the almshouses provided
and maintained by the charity.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Public benefit has been achieved by the
provision of low cost accommodation to
local residents who are in need. Cottrell
Court is maintained to a high standard
and complies with all relevant
regulations and best practice.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Confirmed.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 NA
The Charity does not make grants
Policy on social investment
including program related
investment		 Para 1.38 NA
The Charity does participate in social
investment
Contribution made by
volunteers		 Para 1.38 The Charity is reliant on the voluntary
efforts of its Clerk (who is paid an
honorarium to cover expenses related
to the role) and its Trustees

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Continued provision of almshouse
accommodation with occupancy of 99%
for the year.
The Trustees are committed to a full
programme of maintenance and
necessary repair of the building and
facilities as they become evident or are
planned. In 2023 this included providing
new carpets and hard floors to a number
of flats and communal areas, installing a
walk-in shower in one flat, connecting
the smoke alarm to mains power and the
completion of a legionella risk
assessment. In total nearly £12,000 was
spent on these capital projects
(compared to a budget of £15,100)
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41 The charity has met is objects during
the year
Performance of fundraising
activities against objectives
set		 Para 1.41 NA
The charity does not undertake any
fundraising activities
Investment performance
against objectives		 Para 1.41 The Trustees have taken a risk adverse
investment approach and the cyclical
maintenance and emergency repair
funds are all invested in M&G Charity
Multi Asset fund units.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity holds investments in the
M&G Charity Multi Asset Fund for both
its Emergency Repair Fund, ERF,
(accumulation units) and Cyclical
Maintenance Fund, CMF, (income units)
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The ERF is held to provide long term
security of Cottrell Court, in the event of
significant damage and rebuild costs. It
may, as agreed by the Trustees, be used
to provide further almshouse
accommodation either by means of
capital expansion or new premises.
The CMF is held to cover routine
maintenance and improvements to the
premises and facilities.
A general reserve of £25,000 is held in a
cash deposit account to represent 6
months running costs of the
almshouse/charity.
Amount of reserves held Para 1.22 ERF £ 482,052
CMF £ 92,521
General reserve £ 25,000
Reasons for holding zero
reserves		 Para 1.22 NA
Details of fund materially in
deficit		 Para 1.24 NA
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No such uncertainties exist

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
The Charity is entirely reliant on the
sums raised from the monthly
maintenance contribution paid by
residents, and investment income from
its cylical maintenance fund and general
reserve.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 See above. Investments are made in
funds recommended by the National
Association of Almshouses.
The charity does not make social
investment.
A description of the principal
risks facing the charity		 Para 1.46 The principal risks facing the charity
would be through the non-availability of
the almshouse. This risk is mitigated
through a regular programme of
maintenance and a comprehensive
insurance programme.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Foundation CIO.
Constitution registered 23rd Dec 2019
How is the charity
constituted?		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 4 Trustees nominated by local
authorities plus 3 Trustees nominated
by the existing Trustees plus 1 Trustee
ex-officio, being the priest in charge of
the benefice of Christ Church,
Crookham.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
New Trustees are invited to attend an
induction session with the Chairman
and Clerk
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Charity has a Board which meet
twice per year.
The Charity works closely with Hart
District Council housing department to
identify new residents as vacancies
allow
Relationship with any
related parties		 Para 1.51 There are no related party transactions

Reference and Administrative details

Charity name Crookham Almshouse Charity CIO
Other name the charity uses NA
Registered charity number 1187136
Charity’s principal address 13 Cottrell Court
Gally Hill Road
Church Crookham
Fleet, Hampshire
GU52 6PS

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled to
appoint trustee (ifany)
Cllr G E Butler Chairman Hart District Council
G M Butler Co-opted bythe Trustees
I P Birch Co-opted bythe Trustees
Mrs W L Makepeace-
Browne		 Retired 9.5.23 Crookham Village Parish Council
Mrs V C East Treasurer Co-opted bythe Trustees
Rev S Franklin Ex-Officio
Mrs D Moss Church Crookham Parish Council
G Bredin Retired 22.5.23 Ewshot Parish Council
Mrs Julia Ambler Appointed 9.5.23 CrookhamVillage Parish Council
Ewshot Parish Council
Mrs Eleanor Jennings Appointed 22.5.23

– Corporate trustees names of the directors at the date the report was approved

Director name NA

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
NA

Funds held as custodian trustees on behalf of others

Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser NA

Name of chief executive or names of senior staff members (Optional information)

Ms Jacqui Lewis, Clerk to Trustees (volunteer)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

NA

Other optional information

NA

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Virginia East Full name(s) Gillian Butler Position (eg Secretary, Chairman Treasurer Chair, etc) Date 12[th] March 2024

Charity Name

Crookham Almshouse Charity CIO		 Charity Name

Crookham Almshouse Charity CIO		 Charity Name

Crookham Almshouse Charity CIO		 1187136
For the period
from		 Period start date
1/1/2023		 To Period end date
12/31/2023
Section A Receipts and payments
A1 Receipts
Monthlymaintenance contributions
59,657
Dividends received
4,986
Cash transferred from charity236243
-
-
-
-
-
-
64,643
-
-
Sub total -
Total receipts 64,643
A3 Payments
Administraion
1,882
Mortgage Interestpaid
8,765
Capital repayment
864
Insurance
2,334
Electricityand water
6,407
Maintenance
17,765
Cyclical & longterm maintenance
11,964
Honorarium
3,150
Grants
1,250
Sub total 54,381
M&G Charity Multi Asset Fund
-
Sub total -
Total payments 54,381
Net of receipts/(payments) 10,262
A5 Transfers between funds
- 9,223
A6 Cash funds last year end
8,287
Cash funds this year end 9,326
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
A4 Asset and investment
purchases, (see table)		 to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
9,223
-
9,223
9,223
- 9,223
9,223
-
-
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £
59,657
4,986
-
-
-
-
-
-
64,643
-
-
-
64,643
1,882
8,765
864
2,334
6,407
17,765
11,964
3,150
1,250
54,381
9,223
-
9,223
63,604
1,039
-
8,287
9,326		 Last year
to the nearest £
-
-
-
-
-
-
-
-
-		 59,657 55,992
4,986 4,592
- -
- -
- -
- -
- -
- -
64,643 60,584
-
-
-		 -
- -
- -
- 64,643 60,584
-
-
-
-
-
-
-
-
-
-		 1,882 789
8,765 8,844
864 785
2,334 2,113
6,407 3,940
17,765 12,826
11,964 32,091
3,150 4,023
1,250 -
54,381 65,411
-
-
-		 9,223 8,961
-
9,223 8,961
- 63,604 74,372
- 9,223 -
-
-
-		 1,039 - 13,788
9,223 - -
- 8,287 22,075
- 9,326 8,287

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use		 Details
Lloyds Bank
Details
Lloyds Bank General Reserve
Details
M&G Charity Multi Asset Acc units
M&G Charity Multi Asset Inc units
Details
Freehold land (not valued)
Freehold building (built 1988)
Details
Orchardbrook Ltd (mortgage)
Housing Association grant
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
9,326
-
-
9,326
OK
to nearest £
25,000
-
-
-
-
-
Restricted
Unrestricted
Restricted
Restricted
Unrestricted
Restricted
Unrestricted
funds
Unrestricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 to nearest £
-
-
-
-
OK
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
415,847
-
-
-
-
-
-
-
89,248
316,195
-
-
-
Restricted
funds
Restricted
funds
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
482,052
92,521
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Orchardbrook Ltd (mortgage) Unrestricted 89,248 Over next 26
years
Housing Association grant Restricted 316,195 On sale or
demolition of
building
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature Print Name
Gillian Butler
Virginia East

Date of approval 3/12/2024 3/12/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Crookham Almshouse Charity CIO

On accounts for the year ended

31[st] December 2023 1187136

Charity no (if any)

Set out on pages

1 - 2

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2021.

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Shree Merriman 12th March 2024 Mrs Shree Merriman

Signed: Date: Name: Relevant professional qualification(s) or body (if any):

FCCA

October 2018

1

IER

Address:

The Fairway

17 Kestrel Close

Ewshot, Farnham, Surrey, GU10 5TW Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER