## **Trustees’ Annual Report for the period**
**From 1[st] January 2023 To 31[st] December 2023**
**Charity name: Crookham Almshouse Charity CIO**
## **Charity registration number: 1187136**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the CIO are:**
**Provision and maintenance of**
**almshouses for those in need in the**
**District of Hart, Hampshire, with a**
**preference for residents of Crookham**
**Village, Ewshot, Church Crookham,**
**Fleet Courtmoor, Fleet Pondtail and**
**Fleet West;**
**To relieve the charitable needs of the**
**residents of the almshouses provided**
**and maintained by the charity.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Public benefit has been achieved by the**
**provision of low cost accommodation to**
**local residents who are in need. Cottrell**
**Court is maintained to a high standard**
**and complies with all relevant**
**regulations and best practice.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**NA**
**The Charity does not make grants**|
|Policy on social investment
including program related
investment|Para 1.38|**NA**
**The Charity does participate in social**
**investment**|
|Contribution made by
volunteers|Para 1.38|**The Charity is reliant on the voluntary**
**efforts of its Clerk (who is paid an**
**honorarium to cover expenses related**
**to the role) and its Trustees**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Continued provision of almshouse**
**accommodation with occupancy of 99%**
**for the year.**
**The Trustees are committed to a full**
**programme of maintenance and**
**necessary repair of the building and**
**facilities as they become evident or are**
**planned. In 2023 this included providing**
**new carpets and hard floors to a number**
**of flats and communal areas, installing a**
**walk-in shower in one flat, connecting**
**the smoke alarm to mains power and the**
**completion of a legionella risk**
**assessment. In total nearly £12,000 was**
**spent on these capital projects**
**(compared to a budget of £15,100)**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|Achievements against
objectives set|Para 1.41|**The charity has met is objects during**
**the year**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**NA**
**The charity does not undertake any**
**fundraising activities**|
|Investment performance
against objectives|Para 1.41|**The Trustees have taken a risk adverse**
**investment approach and the cyclical**
**maintenance and emergency repair**
**funds are all invested in M&G Charity**
**Multi Asset fund units.**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity holds investments in the**
**M&G Charity Multi Asset Fund for both**
**its Emergency Repair Fund, ERF,**
**(accumulation units) and Cyclical**
**Maintenance Fund, CMF, (income units)**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The ERF is held to provide long term**
**security of Cottrell Court, in the event of**
**significant damage and rebuild costs. It**
**may, as agreed by the Trustees, be used**
**to provide further almshouse**
**accommodation either by means of**
**capital expansion or new premises.**
**The CMF is held to cover routine**
**maintenance and improvements to the**
**premises and facilities.**
**A general reserve of £25,000 is held in a**
**cash deposit account to represent 6**
**months running costs of the**
**almshouse/charity.**|
|Amount of reserves held|Para 1.22|**ERF £ 482,052**
**CMF £ 92,521**
**General reserve £ 25,000**|
|Reasons for holding zero
reserves|Para 1.22|**NA**|
|Details of fund materially in
deficit|Para 1.24|**NA**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No such uncertainties exist**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**The Charity is entirely reliant on the**
**sums raised from the monthly**
**maintenance contribution paid by**
**residents, and investment income from**
**its cylical maintenance fund and general**
**reserve.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**See above. Investments are made in**
**funds recommended by the National**
**Association of Almshouses.**
**The charity does not make social**
**investment.**|
|A description of the principal
risks facing the charity|Para 1.46|**The principal risks facing the charity**
**would be through the non-availability of**
**the almshouse. This risk is mitigated**
**through a regular programme of**
**maintenance and a comprehensive**
**insurance programme.**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|**Foundation CIO.**
**Constitution registered 23rd Dec 2019**|
|How is the charity
constituted?|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**4 Trustees nominated by local**
**authorities plus 3 Trustees nominated**
**by the existing Trustees plus 1 Trustee**
**ex-officio, being the priest in charge of**
**the benefice of Christ Church,**
**Crookham.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**New Trustees are invited to attend an**
**induction session with the Chairman**
**and Clerk**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity has a Board which meet**
**twice per year.**
**The Charity works closely with Hart**
**District Council housing department to**
**identify new residents as vacancies**
**allow**|
|Relationship with any
related parties|Para 1.51|**There are no related party transactions**|
## **Reference and Administrative details**
|Charity name|Crookham Almshouse Charity CIO|
|---|---|
|Other name the charity uses|NA|
|Registered charity number|1187136|
|Charity’s principal address|13 Cottrell Court
Gally Hill Road
Church Crookham
Fleet, Hampshire
GU52 6PS|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (ifany)**|
|---|---|---|---|---|
||Cllr G E Butler|Chairman||Hart District Council|
||G M Butler|||Co-opted bythe Trustees|
||I P Birch|||Co-opted bythe Trustees|
||Mrs W L Makepeace-
Browne||Retired 9.5.23|Crookham Village Parish Council|
||Mrs V C East|Treasurer||Co-opted bythe Trustees|
||Rev S Franklin|||Ex-Officio|
||Mrs D Moss|||Church Crookham Parish Council|
||G Bredin||Retired 22.5.23|Ewshot Parish Council|
||Mrs Julia Ambler||Appointed 9.5.23|CrookhamVillage Parish Council
Ewshot Parish Council|
||Mrs Eleanor Jennings||Appointed 22.5.23||
## – Corporate trustees names of the directors at the date the report was approved
**Director name NA**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**NA**|||
## **Funds held as custodian trustees on behalf of others**
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser NA**
## **Name of chief executive or names of senior staff members (Optional information)**
Ms Jacqui Lewis, Clerk to Trustees (volunteer)
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**NA**
## **Other optional information**
**NA**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Virginia East **Full name(s)** Gillian Butler **Position (eg Secretary,** Chairman Treasurer **Chair, etc) Date** 12[th] March 2024
||**Charity Name**
**Crookham Almshouse Charity CIO**|**Charity Name**
**Crookham Almshouse Charity CIO**|**Charity Name**
**Crookham Almshouse Charity CIO**|**1187136**|
|---|---|---|---|---|
||**For the period**
**from**|Period start date
1/1/2023|**To**|Period end date
12/31/2023|
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Monthlymaintenance contributions
**59,657**
Dividends received
**4,986**
Cash transferred from charity236243
**-**
**-**
**-**
**-**
**-**
**-**
**64,643**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 64,643**
**A3 Payments**
Administraion
**1,882**
Mortgage Interestpaid
**8,765**
Capital repayment
**864**
Insurance
**2,334**
Electricityand water
**6,407**
Maintenance
**17,765**
Cyclical & longterm maintenance
**11,964**
Honorarium
**3,150**
Grants
**1,250**
**_Sub total_ 54,381**
M&G Charity Multi Asset Fund
**-**
**_Sub total_ -**
**_Total payments_ 54,381**
**_Net of receipts/(payments)_ 10,262**
**A5 Transfers between funds**
**- 9,223**
**A6 Cash funds last year end**
**8,287**
**_Cash funds this year end_ 9,326**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,223**
**-**
**9,223**
**9,223**
**- 9,223**
**9,223**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**59,657**
**4,986**
**-**
**-**
**-**
**-**
**-**
**-**
**64,643**
**-**
**-**
**-**
**64,643**
**1,882**
**8,765**
**864**
**2,334**
**6,407**
**17,765**
**11,964**
**3,150**
**1,250**
**54,381**
**9,223**
**-**
**9,223**
**63,604**
**1,039**
**-**
**8,287**
**9,326**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**59,657**|**55,992**|
||||**4,986**|**4,592**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**64,643**|**60,584**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**64,643**|**60,584**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,882**|**789**|
||||**8,765**|**8,844**|
||||**864**|**785**|
||||**2,334**|**2,113**|
||||**6,407**|**3,940**|
||||**17,765**|**12,826**|
||||**11,964**|**32,091**|
||||**3,150**|**4,023**|
||||**1,250**|**-**|
||||**54,381**|**65,411**|
||||||
|||**-**
**-**
**-**|**9,223**|**8,961**|
||||**-**||
||||**9,223**|**8,961**|
||||||
|||**-**|**63,604**|**74,372**|
||||||
||**- 9,223**|**-**
**-**
**-**
**-**|**1,039**|**- 13,788**|
||**9,223**||**-**|**-**|
||**-**||**8,287**|**22,075**|
||**-**||**9,326**|**8,287**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Lloyds Bank
**Details**
Lloyds Bank General Reserve
**Details**
M&G Charity Multi Asset Acc units
M&G Charity Multi Asset Inc units
**Details**
Freehold land (not valued)
Freehold building (built 1988)
**Details**
Orchardbrook Ltd (mortgage)
Housing Association grant
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**9,326**
**-**
**-**
**9,326**
OK
**to nearest £**
**25,000**
**-**
**-**
**-**
**-**
**-**
Restricted
Unrestricted
Restricted
Restricted
Unrestricted
Restricted
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**415,847**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**89,248**
**316,195**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**482,052**|
|||||**92,521**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||Orchardbrook Ltd (mortgage)|Unrestricted|**89,248**|**Over next 26**
**years**|
||Housing Association grant|Restricted|**316,195**|**On sale or**
**demolition of**
**building**|
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
|Signature|Print Name|
|---|---|
||Gillian Butler|
||Virginia East|
Date of approval 3/12/2024 3/12/2024
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Crookham Almshouse Charity CIO
**On accounts for the year ended**
31[st] December 2023 1187136
**Charity no (if any)**
## **Set out on pages**
1 - 2
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2021.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
_Shree Merriman_ 12th March 2024 Mrs Shree Merriman
**Signed: Date: Name: Relevant professional qualification(s) or body (if any):**
FCCA
**October 2018**
1
**IER**
**Address:**
The Fairway
17 Kestrel Close
Ewshot, Farnham, Surrey, GU10 5TW **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**