PTA AGM 02/05/24
Attendees :
Lisa White Flavia Palacios Oral Tickton Vicky Woznicki Jenny Peters Lisa Toso Kim Harper Lyons Lupton Rachel Jamison Charlotte McDonagh
Apologies:
Holly Martin Elke Taylor
2023 Summary:
-
Donations = £3143
-
Profit = £7985
Agenda:
-
Fundraising target 2024
-
Swimming fund
-
Big Sing - dates & Parents Show
-
School entrance
-
H2 events calendar
-
Fathers Day
-
Outdoor Cinema
Actions:
-
Draft letter for fundraising
-
No audits of accounts needed for year 2024
-
Next meeting date TBC
-
Comms plan - separate meeting TBA
-
Flavia to meet with Mrs Fourie
-
? Yr6 leavers disco - 17th July - to do parents poll
-
Replace outdoor container - order skip with school - lock up clean up
Fathers Day:
-
? Uncap total spend
-
Stock take and buy stock
-
Date w/c 10th June - Mon & Tues
Outdoor Cinema:
-
Ice-cream van booked
-
? Cinema company
-
Field
-
Snack and drinks bar
-
Sweetie stall - ?Iffy
| Hereward PTA Accounts 20 | 23 | 23 | 23 | ||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Opening Bank Balance 01.01.202 | 3 11111.34 |
||||||||||||||||||||||||
| INCOME D |
Dii | A | Rild | ||||||||||||||||||||||
| ate 14/02/2023 |
escrpton Easyfundraising |
mount 35.52 |
econce yes |
||||||||||||||||||||||
| 15/03/2023 11/04/2023 |
MothersDayTakings The Big Sing |
1714.51 1485.19 |
yes yes |
||||||||||||||||||||||
| 16/05/2023 25/05/2023 |
Easyfundraising MovieNight-Cash |
64.22 155 |
yes yes |
||||||||||||||||||||||
| 25/05/2023 | Movie Night - Sum Up | 371.81 | yes | ||||||||||||||||||||||
| 25/05/2023 30/05/2023 |
NonUniform Day Coronation Mugs |
177.35 408 |
yes yes |
||||||||||||||||||||||
| 12.06.2023 June2023 |
Fathers DayStall Used uniformdonations |
1678.13 18.5 |
yes yes |
||||||||||||||||||||||
| May-Jul | Summer Festival-Stallholders | 235 | yes | ||||||||||||||||||||||
| July23 | Summer Festival - Wristbands Sum up pre sale | 1604.55 | yes | ||||||||||||||||||||||
| July 23 | Summer Festival-Wristbands Cash pre sale | 568.7 | yes | ||||||||||||||||||||||
| 22.08.2023 |
Easyfundraising |
27.94 |
Yes |
||||||||||||||||||||||
| 18.09.2023 10.10.2023 |
Summer Fete-Sumup Reception Party-Sum Up |
675.82 272.87 |
yes yes |
||||||||||||||||||||||
| 10.10.2023 18.10.2023 |
Reception Party- CASH Woodbury homes-advertising boards |
106 195 |
yes yes |
||||||||||||||||||||||
| 31.10.2023 31.10.2023 |
Non uniform day (cash) Nonuniformday (card) |
164 13.58 |
yes yes |
||||||||||||||||||||||
| 31.10.2023 | The Good Estate agents-boards and help for school camp | 355 |
yes | ||||||||||||||||||||||
| 14.11.2023 | Easyfundraising | 65.21 | yes | ||||||||||||||||||||||
| 17.11.2023 | Quiz Night (Card)+ Baronthenight | 122.9 | yes | ||||||||||||||||||||||
| 17.11.2023 | Quiz Night(Cash)+ Bar on the night | 60 | yes | ||||||||||||||||||||||
| 21.11.2023 | MovieNight(Card) | 275.4 | yes | ||||||||||||||||||||||
| 21.11.2023 | Movie Night (Cash) | 292 | yes | ||||||||||||||||||||||
| 06.12.2023 | Grotto tickets(cash) | 290 | yes | ||||||||||||||||||||||
| 08.12.2023 | Grotto tickets (Sumup) | 206.15 | Yes | ||||||||||||||||||||||
| 08.12.2023 | Christmas fete takings | 1430.25 | yes | ||||||||||||||||||||||
| 08.12.2023 | Christmas Raffle | 987.5 | yes | ||||||||||||||||||||||
| 08.12.2023 | Christmas fete bar (Sum Up) | 90.94 | yes | ||||||||||||||||||||||
| 08.12.2023 | Lloyds Matched Funding |
500 |
yes | ||||||||||||||||||||||
| Total Income | 14647.04 | ||||||||||||||||||||||||
| EXPENSES | |||||||||||||||||||||||||
| Date | Description | Amount | Cheque No: | Payee | Reconciled | Comments | |||||||||||||||||||
| 03.02.2023 | Eukeles andprosecco for summer fete | 602.16 | 813 | Flavia | yes | ||||||||||||||||||||
| 03.03.2023 | MothersDay stock | 160.16 | CASH | Vicky | yes | ||||||||||||||||||||
| 10.03.2023 | Mothers Day stock | 696.40 | 810 | Flavia | yes | ||||||||||||||||||||
| 22.05.2023 | Fathers Day,Movie Night & Padlock | 577.30 | 814 | Flavia | yes | ||||||||||||||||||||
| 22.05.2023 | FathersDay | 577.30 | 815 | Flavia | yes | ||||||||||||||||||||
| 22.06.2023 | Summer fete,Fathers Day& English Department | 610.00 | 816 | Flavia | yes | ||||||||||||||||||||
| 22.06.2023 | Summer fete,FathersDay &English Department | 610.00 | 817 | Flavia | yes | ||||||||||||||||||||
| 22.06.2023 | Summer fete, Fathers Day & English Department | 609.00 | 818 | Flavia | yes | ||||||||||||||||||||
| 19.06.2023 | Parentkind membership | 140.00 | D/Debit | N/A | yes | ||||||||||||||||||||
| 01.07.2023 | TEN -Summer festival | 21.00 | 823 | Vicky | yes | ||||||||||||||||||||
| 21.07.2023 | Ice cream van for yr 6 leavers party | 125.50 | 821 | Renette Fourie | yes | ||||||||||||||||||||
| 24.07.2023 | Kidsplaycancellation fee | 250.00 | CASH | yes | |||||||||||||||||||||
| 11.09.2023 | TEN-Summer festival date change | 21.00 | 823 | Vicky | yes | ||||||||||||||||||||
| 15.09.2023 | Generator | 300.00 | CASH | Kids Play | Yes | ||||||||||||||||||||
| 15.09.2023 | Kidsplayinfaltablesfee | 2201.5 | CASH | KidsPlay | Yes | ||||||||||||||||||||
| 15.09.2023 | DJ | 250 | 824 | N/A | yes | ||||||||||||||||||||
| 15.09.2023 | Refund for stall holder - Jazzyslime | 25 | 822 | JazzySlime | yes | ||||||||||||||||||||
| 10.10.2023 | Refund for wristbands | 17 | CASH | Parent | yes | ||||||||||||||||||||
| 13.10.2023 | Reception PartySupplies | 128.96 | 826 | Holly | yes | ||||||||||||||||||||
| 13.10.2023 | Reception PartyEntertainer | 100 | CASH | Entertainer | yes | ||||||||||||||||||||
| 31.10.2023 | Drinks for bar, lights for eng dept, licence for cinema nights | 344.39 | 825 | Flavia | yes | ||||||||||||||||||||
| 04.12.2023 | Cinema night drinks and crisps / reindeer food | 58.99 | CASH | Corrine | yes | ||||||||||||||||||||
| 04.12.2023 | Quiz night prizes | 22.61 | Cash | Orla | yes | ||||||||||||||||||||
| 21.11.2023 | TEN and raffle tickets | 118.14 | 827 | Vicky | yes | ||||||||||||||||||||
| 07.12.2023 | Xmasfete expenses | 663.94 | 828 | Flavia | yes | ||||||||||||||||||||
| 07.12.2023 | Loughton book shop | 1500 | 829 | N/A | yes | ||||||||||||||||||||
| 08.12.2023 | Xmas fete expenses | 135.68 | 831 | Vicky | yes | ||||||||||||||||||||
| 08.12.2023 | Xmasfete expenses | 11.11 | CASH | Kim | yes | ||||||||||||||||||||
| 08.12.2023 | Grotto gifts | 195 | 830 | Michael | yes | ||||||||||||||||||||
| .. | Total Expenses | 11,072.14 | |||||||||||||||||||||||
| Profit/Loss 20 | 23 | 3,574.90 | |||||||||||||||||||||||
| 31.12.2023 | Statement endingbalance | 13090.33 | |||||||||||||||||||||||
| Total including cash to be banked | 14,686.24 | ||||||||||||||||||||||||
| Notes: |
| Hereward PTA Events | Breakdown 2023 | Breakdown 2023 | Breakdown 2023 | ||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Event Date | Event Details TheBig Sing |
Income 1485.19 |
Expenses 36.6 |
Profit/Loss 1448.59 |
Notes | ||||||||||||||||||||||
| Mothers DayStall | 1714.51 | 1054.74 | 659.77 | ||||||||||||||||||||||||
| Movie Night | 526.81 | 76.67 | 450.14 | ||||||||||||||||||||||||
| Non Uniform Day | 177.35 | 0 | 177.35 | ||||||||||||||||||||||||
| Coronation Mugs | 408 | 0 | 408 | ||||||||||||||||||||||||
| Used uniform donations | 18.5 | 0 | 18.5 | ||||||||||||||||||||||||
| Fathers DayStall | 1678.13 | 1000.75 | 677.38 | ||||||||||||||||||||||||
| Summer Festival | 4403.57 | 3116.05 | 1287.52 | ||||||||||||||||||||||||
| Reception Party | 383 | 228.96 | 154.04 | ||||||||||||||||||||||||
| 31.10.2023 | Non Uniform Day | 177.58 | 0 | 177.58 | |||||||||||||||||||||||
| 17.11.2023 | Quiz Night | 182.9 | 22.61 | 160.29 | |||||||||||||||||||||||
| 21.11.2023 | Cinema night | 766.4 | 270.48 | 495.92 | |||||||||||||||||||||||
| Christmas fete | 3004.84 | 1474.5 | 1530.34 | ||||||||||||||||||||||||
| 0 | |||||||||||||||||||||||||||
| Totals | 14926.78 | 7281.36 | 7645.42 | ||||||||||||||||||||||||
| The big sing | Expenses | ||||||||||||||||||||||||||
| Certificates | |||||||||||||||||||||||||||
| MovieNight1 | Cost | ||||||||||||||||||||||||||
| Popcorn | 25.08 | ||||||||||||||||||||||||||
| Summer Festival | |||||||||||||||||||||||||||
| TEN | 21 | ||||||||||||||||||||||||||
| Kidsplay | |||||||||||||||||||||||||||
| Generator | 300 | ||||||||||||||||||||||||||
| Movie Night 21.11.2023 | Cost | ||||||||||||||||||||||||||
| Popcorn - Flavia | 275.4 | ||||||||||||||||||||||||||
| Drinks and Crisps - Corrine | 53.73 | 292 | |||||||||||||||||||||||||
| Flavia expenses | 216.75 | 199 | Tuck shop | ||||||||||||||||||||||||
| 270.48 | |||||||||||||||||||||||||||
| Quiz | Income | ||||||||||||||||||||||||||
| Bar Sum up | 39.32 | ||||||||||||||||||||||||||
| Tickets Sum Up | 83.58 | ||||||||||||||||||||||||||
| Cash on the night | 60 | ||||||||||||||||||||||||||
| 182.9 |
| Number | Total cost | Unit cost | Stock remaini | |
|---|---|---|---|---|
| Face mask | 66 | 44 | £0.67 | 0 |
| Large bath bombs | 48 | 36.34 | £0.76 | 5 |
| Solar Bath bombs | 48 | 29.94 | £0.62 | 0 |
| Lip Gloss | 120 | 31.96 | £0.27 | 0 |
| Jar Candles | 84 | 69.48 | £0.83 | 30 |
| Small Heart tealight | 96 | 11.88 | £0.12 | 0 |
| heart tealight | 150 | 26.85 | £0.18 | 71 |
| wooden ornaments | 93 | 41.97 | £0.45 | 0 |
| wooden pocket hug | 72 | 32.97 | £0.46 | 14 |
| Travel mug | 240 | £309.60 | £1.29 | 22 |
| Key chain and pen | 156 | £166.92 | £1.07 | 52 |
| Key chain | 96 | £78.72 | £0.82 | 24 |
| Chocolate tulips | 45 | 22.41 | £0.50 | 0 |
| Choc hearts | 95 | 63.99 | £0.67 | 0 |
| Little chops hearts | 24 | 3.96 | £0.17 | 0 |
| little choc hearts | 67 | 29.98 | £0.45 | 0 |
| Nail files | 39 | 12.87 | £0.33 | 0 |
| sleep eye cover | 100 | 31.98 | £0.32 | 60 |
| gold eye mask | 48 | 16.98 | £0.35 | 0 |
| stickynotes | 72 | 26.97 | £0.37 | 30 |
| small trolley key chain | 31 | £30.69 | £0.99 | 0 |
| bracelets | 100 | 53 | £0.53 | 0 |
| Other cost Mother's Day | 7 | Cellophane paper | ||
| 2.67 | Ribbon | |||
| 106.92 | 53.46 | Paper bags (only half of the c | ||
| 63.13 | ||||
| Total 2023 expenses | £1,054.74 | |||
| Mothers day takings | 1714.51 | |||
| Profit | £659.77 |
| Remaining value | 2023 | expenses | ||
|---|---|---|---|---|
| £0.00 | £44.00 | |||
| £3.79 | £32.55 | |||
| £0.00 | £29.94 | |||
| £0.00 | £31.96 | |||
| £24.81 | £44.67 | |||
| £0.00 | £11.88 | |||
| £12.71 | £14.14 | |||
| £0.00 | £41.97 | |||
| £6.41 | £26.56 | |||
| £28.38 | £281.22 | |||
| £55.64 | £111.28 | |||
| £19.68 | £59.04 | |||
| £0.00 | £22.41 | |||
| £0.00 | £63.99 | |||
| £0.00 | £3.96 | |||
| £0.00 | £29.98 | |||
| £0.00 | £12.87 | |||
| £19.19 | £12.79 | |||
| £0.00 | £16.98 | |||
| £11.24 | £15.73 | |||
| £0.00 | £30.69 | |||
| £0.00 | £53.00 | |||
| £181.85 | £991.61 |
cost. The other half for Father's Day
| Quantity | Unit cost | Total cost Selling |
price Profit | ||
|---|---|---|---|---|---|
| Pen and torch | 96 | 0.77 | 73.92 | 1.5 | |
| Small torches | 96 | 0.88 | 96 | 1.5 | |
| Beard comb | 24 | 0.82 | 19.68 | 1.5 | |
| Head massage | 60 | 1.24 | 74.4 | 2 | |
| Back scratche | 96 | 0.9 | 86.4 | 1.5 | |
| Glass coffee m | 96 | 1.14 | 109.44 | 2 | |
| bottle opener | 96 | 0.84 | 80.64 | 1.5 | |
| fathers day ca | 360 | 0.72 | 259.2 | 1 | |
| 799.68 | |||||
| OLD STOCK | New stock | ||||
| Socks | 0.5 | Pen and torch | 1.5 | ||
| Coasters | 0.5 | Small torches | 1.5 | ||
| Bamboo mugs | 2 | Beard comb | 1.5 | ||
| Little gel bottle | 0.5 | Head massage | 2 | ||
| Wrist bands | Glass coffee m | 2 | |||
| Pen and key ri | 1 | Back scratche | 2 | ||
| Best dad ever | 0.5 | Bottle opener | 1.5 | ||
| Air fresheners | 0.5 | Cards | 1 | ||
| Multi colour pe | 0.5 | ||||
| Small flash ligh | 1.5 |
Father's Day p 321.07 Prizecutwholesaler Father's Day p 679.68 Gem imports 1000.75
| Expenses | ||||||
|---|---|---|---|---|---|---|
| Cost | Amount | Unit Price | ||||
| Water | 8.37 | 80 | 0.10 | |||
| Beer carling | 29.98 | 40 | 0.75 | |||
| Coke | 30.09 | 60 | 0.50 | |||
| Fanta | 35.73 | 72 | 0.50 | |||
| Fruit shoots | 25.74 | 120 | 0.21 | |||
| Crisps | 10.788 | 60 | 0.18 | |||
| Prosecco | 110 | 16 | 6.88 | |||
| Beer fosters | 31.98 | 36 | 0.89 | |||
| Carling | 11.99 | 18 | 0.67 | |||
| Dark cider | 86.76 | 72 | 1.21 | |||
| Lemonade | 11.94 | 36 | 0.33 | |||
| Champagne flutes | 52.9 | 200 | 3.78 | |||
| Milk / Tea / Coffee | 6.48 | |||||
| Ice | 22.8 | |||||
| Stock used from lock up | 226.00 | |||||
| Value of stock remaining | -337.00 | |||||
| 364.55 | ||||||
| Profit by stall | Income | Float | Expenses | Profit/Loss | ||
| Entrance Cash | 540 | |||||
| Wristbands Sum up on the | d | 270 | ||||
| Bar (Cash) | 440.5 | 440.5 | ||||
| Bar (Card) | 405.82 | 405.82 | ||||
| Ice Cream Van | 105 | 0 | 0 | 105 | ||
| Wristbands Total | 2983.25 | 20 | 2501.5 | 461.75 | ||
| DJ | 0 | 0 | 250 | -250 | ||
| Tombolas | 229 | 60 | 0 | 169 | ||
| Bar Total | 846.32 | 50 | 364.55 | 431.77 | ||
| Stallholder | 240 | 0 | 0 | 240 | ||
| 4403.57 | 130 | 3116.05 | 1157.52 |
| Date | Description | Amount | |
|---|---|---|---|
| 15.11.2023 | TEN | 21 | |
| 15.11.2023 | Raffle | 97.14 | |
| Raindeer Food | 5.27 | ||
| 20.11.2023 | Small lottery license | 40 | |
| 03.12.2023 | Krispy cremes | 37.5 | |
| 30.11.2023 | Poundland - Smarties & Jelly tots | 4 | |
| 30.11.2023 | Home Bargains - sprinkles & laces | 5.93 | |
| 29.11.2023 | Aldi - Biscuits, Marshmallows & Icing | 9.24 | |
| 29.11.2023 | Home Bargains -Choc coins, pens, mini candy canes, grinch cand | 18.96 | |
| 04.12.2023 | Tesco - 10 bottles of prime | 20 | |
| 05.12.2023 | Aldi - Cereal | 4.97 | |
| 05.12.2023 | Smyths - 2 x teddys | 35.08 | |
| 08.12.2023 | Home Bargains - Misc & Candy Canes | 4.61 | |
| 08.12.2023 | The works - tape | 2 | |
| 08.12.2023 | Tonys - Misc | 4.5 | |
| 08.12.2023 | Misc - | 48.9 | |
| 60.01 |
| Decorate a biscuit | ||
|---|---|---|
| Item | Cost | |
| Biscuits | 2.2 | |
| Icing | 1.78 | |
| Smarties & Jellytots | 4 | |
| Sprinkles & laces | 5.93 | |
| 1 bag of marshmallows | 1.29 | |
| 15.2 | ||
| Bar | ||
| Item | Cost | |
| 3 bags marshmallows | 3.87 | |
| Doughnuts | 37.5 | |
| Prosecco | 69.9 | |
| Flutes | 97.98 | |
| Hot chocolate | 37.99 | |
| Total | 247.24 | |
| Cup Game | ||
| Item | Cost | |
| Choc coins | 4.95 | |
| Mini Candy canes | 2.97 | |
| Total | 7.92 |
| Lucky Dip | |||
|---|---|---|---|
| Bags for lucky dip | 11.97 | ||
| Prizes | |||
| Total | |||
| Candy Cane Lane | |||
| Item | Cost | ||
| Grinch Candy Canes | 8.91 | ||
| Extra candy canes | 1.98 | ||
| 10.89 | |||
| Tree Decorations | |||
| Item | Cost | ||
| Felt tip pens | 1.98 | ||
| Glitter glue | |||
| Raffle | |||
| Item | Cost | ||
| Raffle tickets | 97.14 | ||
| Lottery licence | 40 | ||
| 1st Prize | 200 | ||
| 2nd Prize | 100 | ||
| 3rd Prize | 50 | ||
| Total | 487.14 | ||
| Miscelleaneous | |||
| Balloon arch | 22.95 | 2 | |
| Table covers 4 | 25.95 | 4 | |
| 48.9 | |||
| Game Prizes | |||
| Prizes tombolla & game | 82.92 Lots | ||
| Prizes tombolla and ga | 114.78 Lots | ||
| Total | 197.7 |
Reimbursed toStatus
| Vicky | Paid (Cheque) | |
|---|---|---|
| Vicky | Paid (Cheque) | |
| Corrine | Paid (Cash) | |
| Flavia | Not Paid | |
| Vicky | Paid (Cheque) | |
| Vicky | Paid (Cheque) | |
| Vicky | Paid (Cheque) | |
| Vicky | Paid (Cheque) | |
| Vicky | Paid (Cheque) | |
| Vicky | Paid (Cheque) | |
| Vicky | Paid (Cheque) | |
| Vicky | Paid (Cheque) | |
| Kim | 1.98 candy canes | |
| Kim | ||
| Kim | ||
| Flavia |
Amazon Amazon EBay Amazon
| Stall | Income | tokens | Expenses | Prize cost(Es | Total Expens | Profit /Loss |
|---|---|---|---|---|---|---|
| Bar | 279.15 | 0 | 0 | 0 | ||
| Bar Sum Up | 90.94 | -34 | 0 | 0 | ||
| Bar Total | 370.09 | -34 | 247.24 | 0 | 247.24 | 88.85 |
| Grotto | 496.15 | 0 | 195 | 0 | 195 | 301.15 |
| LuckyDip | 77 | 3 | 11.97 | 40 | 51.97 | 28.03 |
| Pin the nose on ru | d 8.5 |
1 | 14 | 5 | 19 | -9.5 |
| Bouncycastle | 220 | 1 | 135 | 0 | 135 | 86 |
| Arts & Crafts | 73 | 3 | 8 | 0 | 8 | 68 |
| Reindeer food | 21 | 0 | 10.24 | 0 | 10.24 | 10.76 |
| Biscuit decoration | 49 | 2 | 15.2 | 0 | 15.2 | 35.8 |
| Ringtoss | 84.6 | 8 | 0 | 46 | 46 | 46.6 |
| Glitter tattoos | 24.5 | 0 | 0 | 0 | 0 | 24.5 |
| Cup game | 47 | 5 | 7.92 | 0 | 7.92 | 44.08 |
| Name the teddy | 61 | 3 | 35.08 | 0 | 35.08 | 28.92 |
| tombola bottle | 195 | 0 | 20 | 0 | 20 | 175 |
| CandyCanegame | 80 | 4 | 10.98 | 15 | 25.98 | 58.02 |
| Raffle | 987.5 | 0 | 487.14 | 0 | 487.14 | 500.36 |
| tombola kids | 165.5 | 4 | 0 | 5 | 5 | 164.5 |
| Valeries catering | 45 | 0 | 0 | 0 | 0 | 45 |
| Misc | 0 | 0 | 0 | 0 | 58.03 | -58.03 |
| TEN | 0 | 0 | 0 | 0 | 21 | -21 |
| Value ofprizes left | 0 | 0 | 0 | 86.7 | 86.7 | -86.7 |
| Total | 3004.84 | 34 | 1197.77 | 197.7 | 1474.5 | 1617.04 |
Notes
Unknown stock used 160 prizes at 25p 10 x 50p 92 x 50p 30 x 50p 10 x 50p prizes remaining estimated Bar stock and prizes estimated