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2022-03-31-accounts

REGISTERED CHARITY NUMBER: 1186995

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 FOR THE LYTHAM INSTITUTE

Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB

THE LYTHAM INSTITUTE

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 9
Detailed Statement of Financial Activities 10

THE LYTHAM INSTITUTE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1186995

Principal address Fylde Council Town Hall Lytham St Annes Lancashire FY8 1LW

Trustees

Fylde Borough Council

Independent examiner

Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, Indenture dated 29 September 1917 and constitutes an unincorporated charity.

No trustees have been appointed since 1917. The sole trustee has invited the Charity Commission to make a scheme to change its trusts to amend its charitable objects. Following the making of such a scheme, the trustee expects to make changes to its trusts to (inter alia) enable it to appoint additional or an alternative trustee.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Page 1

THE LYTHAM INSTITUTE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

OBJECTIVES AND ACTIVITIES Objectives and aims

To maintain Lytham Institute for public use under the provisions of the Public Libraries Acts 1892 - 1901 and the Museum and Gymnasiums Act 1891 or any Acts re-enacting or amending the said Acts or any of them.

The charity has maintained and managed the Lytham Institute building and has ongoing arrangements with several community groups and two tenants for use and / or occupation of the premises or part of. Activity has returned post pandemic with additional users sourced after a campaign to promote the community use element of the asset, The Hewitt Lecture Room. The two tenants occupying first floor space remain in situ on the same terms and conditions.

The trustee has had regard to Charity Commission guidance on public benefit.

Several community groups have an involvement in the use of the building historically although its future use is to be the subject of consultation based on the revised objects to be set by the Charity Commission, at the time of producing this statement the Charity Commission had not provided the final draft of the objects for the charity.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Lancashire County Council formally surrendered their user rights to occupy part of Lytham Institute building on 30 July 2020.

Following the library/registrar operator ceasing its activities from the building use has been limited to the following community activities:

31/01/2023 Approved by order of the board of trustees on ............................................. and signed on its behalf by:

............................................. Head of Governance

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LYTHAM INSTITUTE

I report on the accounts for the year ended 31 March 2022, which are set out on pages four to nine.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

My role is to state whether any material matters have come to my attention giving me cause to believe:

  1. that accounting records were not kept as required by section 130 of the Act; or 2. that the accounts do not accord with those records; or

  2. that the accounts do not comply with the accounting requirements of the Act; or 4. that there is further information needed for a proper understanding of the accounts.

Independent examiner's statement

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.

Adam Calvert ACA Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB

31 January 2023

Date: .............................................

Page 3

THE LYTHAM INSTITUTE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

2022
Unrestricted
fund
Notes
£
INCOMING RESOURCES
Incoming resources from generated
funds
Voluntary income
12,000
Activities for generating funds
2
29,027
Total incoming resources
41,027
RESOURCES EXPENDED
Costs of generating funds
Costs of generating voluntary income
3
36,614
Governance costs
4,413
Total resources expended
41,027
RECONCILIATION OF FUNDS
Total funds brought forward
-
TOTAL FUNDS CARRIED FORWARD
-		 2021
Total
funds
£
14,500
15,078
29,578
27,432
2,146
29,578
-
-

The notes form part of these financial statements

Page 4

THE LYTHAM INSTITUTE

BALANCE SHEET AT 31 MARCH 2022

2022
Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
6
1,000
CREDITORS
Amounts falling due within one year
7
(1,000)
NET CURRENT
ASSETS/(LIABILITIES)
(1,000)
TOTAL ASSETS LESS CURRENT
LIABILITIES
-
NET ASSETS
-
FUNDS
8
Unrestricted funds
-
TOTAL FUNDS
-		 2021
Total
funds
£
1,000
(1,000)
(1,000)
-
-
-
-

31/01/2023 The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:

............................................. Chief Financial Officer

The notes form part of these financial statements

Page 5

THE LYTHAM INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold Property - straight line basis over a 50 year useful life as estimated by the valuer.

Further details relating to depreciation of the Institute building are contained in note 6 below.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. ACTIVITIES FOR GENERATING FUNDS

Room rental
Funded by Fylde Council		 2022
£
4,556
24,471
29,027		 2021
£
1,592
13,486
15,078

Page 6

THE LYTHAM INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022

3. COSTS OF GENERATING VOLUNTARY INCOME

Staff costs
Rates and water
Insurance
Light and heat
Repairs and maintenance
Support costs		 2022
£
2,096
8,264
1,744
3,259
5,444
15,807
36,614		 2021
£
1,004
5,154
2,333
3,376
3,079
12,486
27,432

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

5. STAFF COSTS

Wages and salaries 2022
£
21,466		 2021
£
14,836

The average monthly number of employees during the year was as follows:

2022 2021
- -

No employees received emoluments in excess of £60,000.

The Charity itself does not directly employ financial, legal, property services or management staff to carry out its activities. In lieu of that those duties have fallen on the staff employed by Fylde Council as sole Trustee who carry those duties in good faith in the interests of the Trust. The figure of £21,466 comprises the total allocation of staff costs to the Trust including direct agency staff, overtime, and Fylde Council employees who have carried out duties attributable to the Trust in support of its operations.

Page 7

THE LYTHAM INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022

6. TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
Freehold
property
£
COST
At 1 April 2021 and 31 March 2022 1,000
NET BOOK VALUE
At 31 March 2022 1,000
At 31 March 2021 1,000
In December 2019 a comprehensive Building and Asset Survey was carried out on the
Lytham
Institute by a specialist firm of Chartered Surveyors, Jacobs. The survey included two cost
exercises, both of which exclude inflation and professional fees:

Subsequently in January 2020 Jacobs carried out a separate asset valuation which, in light of the Building and Asset Survey referred to above, valued the institute building at a nominal value of £1,000. Given that the asset is held at this nominal de-minimis level, it is the intention not to apply an annual depreciation charge.

7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other creditors
8.
MOVEMENT IN FUNDS
At
TOTAL FUNDS		 2022
2021
£
£
1,000
1,000
1.4.21
Net
movement
in funds
At 31.3.22
£
£
£
-
-
-

Net movement in funds, included in the above are as follows:

Incoming Resources Movement resources expended in funds

Page 8

THE LYTHAM INSTITUTE

NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022

8. MOVEMENT IN FUNDS - continued

Unrestricted funds
General fund
TOTAL FUNDS		 £
41,027
41,027		 £
(41,027)
(41,027)		 £
-
-

Page 9

THE LYTHAM INSTITUTE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

INCOMING RESOURCES
Voluntary income
Grants
Activities for generating funds
Room rental
Funded by Fylde Council
Total incoming resources
RESOURCES EXPENDED
Costs of generating voluntary income
Agency staff
Rates and water
Insurance
Light and heat
Repairs and maintenance
Governance costs
Wages
Accountancy
Support costs
Management
Wages
Finance
Wages
Total resources expended
Net income		 2022
£
12,000
4,556
24,471
29,027
41,027
2,096
8,264
1,744
3,259
5,444
20,807
3,563
850
4,413
13,921
1,886
41,027
-		 2021
£
14,500
1,592
13,486
15,078
29,578
1,004
5,154
2,333
3,376
3,079
14,946
1,346
800
2,146
10,868
1,618
29,578
-

This page does not form part of the statutory financial statements

Page 10

Trustees’ Annual Report for the period

From 1[st] April 2021 to 31[st] March 2022

Charity name: The Lytham Institute

Charity registration number: 1186995

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To maintain Lytham Institute for public
use under the provisions of the Public
Libraries Acts 1892 – 1901 and the
Museum and Gymnasiums Act 1891 or
any Acts re-enacting or amending the
said Acts or any of them. The objects
were under review by the Charity
Commission in the whole of the 21/22
year.
Summary of the main
activities in relation to those
purposes for the public
benefit, the activities,
projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The Trust has maintained and managed
Lytham Institute building and has
ongoing arrangements with several
community groups. Activity has been
limited during the pandemic and the early
period of the 21/22 fiscal year. Lytham
Heritage Group and the Civic Society
occupy rented space on the first floor of
the premises.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustee has had regard to Charity
Commission guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Not applicable
Policy on social investment
including program related
investment		 Para 1.38 Not applicable
Contribution made by
volunteers		 Para 1.38 Several community groups, including the
Heritage Group & Civic Society, have an
involvement in the use of the building
historically. The use is based on a paid
for hire service, any income is not
donations.
Other The Trust has invited the Charity
Commission to make a scheme to amend
its charitable objects. Following the
making of a scheme, the Trust will review
its administrative arrangements to allow
(inter alia) for the appointment of further
trustees.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identify the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society.		 Para 1.20 Use of the building has been limited to
the following community activities post
pandemic in 21/22 until the objects can
be finalised through the Charity
Commission:
•
yoga
•
slimming club
•
music society / judo
•
dog agility classes
•
Lytham Heritage Group storage
•
Lytham Civic Society office
Feedback from all users has been
positive with the Trust providing a
service valuable to their service delivery.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 The objects were under review by the
Charity Commission for the 21/22 period.
Performance of fundraising
activities against objectives
set		 Para 1.41 Not applicable – the Trust had no
directly paid employees or volunteer /
friends raising funds in 21/22.
Investment performance
against objective		 Para 1.41 Not applicable – the Trust has no capital
or revenue funding outside the support
of the local authority in 21/22.
Other Not applicable

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The financial statements for the Trust
are contained in a separate document
appended to this report.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Fylde Borough Council is the sole funder
of the charity, excluding any income
from hire of rooms.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 Not applicable
A description of the principal
risks facing the charity		 Para 1.46 The Trust includes the Lytham Institute
to deliver the objects without investment
the value and ability to use the asset will
be at risk.
Other Not applicable

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Indenture dated 29 September 1917
How is the charity
constituted?		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 No trustees have been appointed since
1917. The sole trustee will review its
trusts to (inter alia) enable it to appoint
additional trustees when the objects are
finalised.

Reference and Administrative details

Charity name The Lytham Institute
Other name the charity uses
Registered charity number 1186995
Charity’s principal address Town Hall
Lytham St Annes
FY8 1LW

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee
1
2
3		 Fylde Borough
~~Cil~~		 ~~(if any)~~
~~ounc~~

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
Fylde Borough Council

Funds held as custodian trustees on behalf of others

Description of the assets held in
this capacity		 None
Name and objects of the charity on
whose behalf the assets are held
and how this fall within the
custodian charity’s objects		 Not applicable
Details of arrangements for safe
custody and segregation of such
assets from the charity’s own
assets		 Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Ian Keith Curtis

Position (eg Head of Governance, Fylde Secretary, Chair, etc) Borough Council

Date 31 January 2023