**REGISTERED CHARITY NUMBER: 1186995** ## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 FOR THE LYTHAM INSTITUTE** Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB **THE LYTHAM INSTITUTE** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ||Page| |---|---| |Report of the Trustees|1 to 2| |Independent Examiner's Report|3| |Statement of Financial Activities|4| |Balance Sheet|5| |Notes to the Financial Statements|6 to 9| |Detailed Statement of Financial Activities|10| ## **THE LYTHAM INSTITUTE** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022** The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1186995 **Principal address** Fylde Council Town Hall Lytham St Annes Lancashire FY8 1LW ## **Trustees** Fylde Borough Council ## **Independent examiner** Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, Indenture dated 29 September 1917 and constitutes an unincorporated charity. No trustees have been appointed since 1917. The sole trustee has invited the Charity Commission to make a scheme to change its trusts to amend its charitable objects. Following the making of such a scheme, the trustee expects to make changes to its trusts to (inter alia) enable it to appoint additional or an alternative trustee. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Page 1 ## **THE LYTHAM INSTITUTE** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022** ## **OBJECTIVES AND ACTIVITIES Objectives and aims** To maintain Lytham Institute for public use under the provisions of the Public Libraries Acts 1892 - 1901 and the Museum and Gymnasiums Act 1891 or any Acts re-enacting or amending the said Acts or any of them. The charity has maintained and managed the Lytham Institute building and has ongoing arrangements with several community groups and two tenants for use and / or occupation of the premises or part of. Activity has returned post pandemic with additional users sourced after a campaign to promote the community use element of the asset, The Hewitt Lecture Room. The two tenants occupying first floor space remain in situ on the same terms and conditions. The trustee has had regard to Charity Commission guidance on public benefit. Several community groups have an involvement in the use of the building historically although its future use is to be the subject of consultation based on the revised objects to be set by the Charity Commission, at the time of producing this statement the Charity Commission had not provided the final draft of the objects for the charity. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** Lancashire County Council formally surrendered their user rights to occupy part of Lytham Institute building on 30 July 2020. Following the library/registrar operator ceasing its activities from the building use has been limited to the following community activities: - yoga - slimming club - music society / judo - dog agility classes - tenants renting first floor space 31/01/2023 Approved by order of the board of trustees on ............................................. and signed on its behalf by: ............................................. Head of Governance Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LYTHAM INSTITUTE** I report on the accounts for the year ended 31 March 2022, which are set out on pages four to nine. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe: 1. that accounting records were not kept as required by section 130 of the Act; or 2. that the accounts do not accord with those records; or 3. that the accounts do not comply with the accounting requirements of the Act; or 4. that there is further information needed for a proper understanding of the accounts. ## **Independent examiner's statement** I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention. Adam Calvert ACA Rushtons Chartered Accountants Shorrock House 1 Faraday Court Fulwood Preston Lancashire PR2 9NB ## 31 January 2023 Date: ............................................. Page 3 ## **THE LYTHAM INSTITUTE** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** |2022
Unrestricted
fund
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated**
**funds**
Voluntary income
12,000
Activities for generating funds
2
29,027
**Total incoming resources**
41,027
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
3
36,614
**Governance costs**
4,413
**Total resources expended**
41,027
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
-
**TOTAL FUNDS CARRIED FORWARD**
-|2021
Total
funds
£
14,500
15,078
29,578
27,432
2,146
29,578
-
-| |---|---| The notes form part of these financial statements Page 4 ## **THE LYTHAM INSTITUTE** ## **BALANCE SHEET AT 31 MARCH 2022** |2022
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
1,000
**CREDITORS**
Amounts falling due within one year
7
(1,000)
**NET CURRENT**
**ASSETS/(LIABILITIES)**
(1,000)
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
-
**NET ASSETS**
-
**FUNDS**
8
Unrestricted funds
-
**TOTAL FUNDS**
-|2021
Total
funds
£
1,000
(1,000)
(1,000)
-
-
-
-| |---|---| 31/01/2023 The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by: ............................................. Chief Financial Officer The notes form part of these financial statements Page 5 **THE LYTHAM INSTITUTE** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold Property - straight line basis over a 50 year useful life as estimated by the valuer. Further details relating to depreciation of the Institute building are contained in note 6 below. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. ACTIVITIES FOR GENERATING FUNDS** |Room rental
Funded by Fylde Council|2022
£
4,556
24,471
29,027|2021
£
1,592
13,486
15,078| |---|---|---| Page 6 ## **THE LYTHAM INSTITUTE** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022** ## **3. COSTS OF GENERATING VOLUNTARY INCOME** |Staff costs
Rates and water
Insurance
Light and heat
Repairs and maintenance
Support costs|2022
£
2,096
8,264
1,744
3,259
5,444
15,807
36,614|2021
£
1,004
5,154
2,333
3,376
3,079
12,486
27,432| |---|---|---| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. ## **5. STAFF COSTS** |Wages and salaries|2022
£
21,466|2021
£
14,836| |---|---|---| The average monthly number of employees during the year was as follows: |2022|2021| |---|---| |-|-| No employees received emoluments in excess of £60,000. The Charity itself does not directly employ financial, legal, property services or management staff to carry out its activities. In lieu of that those duties have fallen on the staff employed by Fylde Council as sole Trustee who carry those duties in good faith in the interests of the Trust. The figure of £21,466 comprises the total allocation of staff costs to the Trust including direct agency staff, overtime, and Fylde Council employees who have carried out duties attributable to the Trust in support of its operations. Page 7 ## **THE LYTHAM INSTITUTE** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022** ## **6. TANGIBLE FIXED ASSETS** |**TANGIBLE FIXED ASSETS**|| |---|---| ||Freehold| ||property| ||£| |**COST**|| |At 1 April 2021 and 31 March 2022|1,000| |**NET BOOK VALUE**|| |At 31 March 2022|1,000| |At 31 March 2021|1,000| |In December 2019 a comprehensive Building and Asset Survey was carried out on the|| |Lytham|| |Institute by a specialist firm of Chartered Surveyors, Jacobs. The survey|included two cost| |exercises, both of which exclude inflation and professional fees:|| - a high-level benchmarking exercise with data taken from BCIS for buildings in similar use within the Fylde/Lancashire area. This identified a mean rehabilitation / conversion of public community centre and LA rooms index of £1,773m2 which when applied to the Gross Internal Floor Area of the building of 953m2 gave a benchmark cost estimate of £1.690m; and - a cost estimate build-up of the defects identified in the building survey in the value of £1.157m Subsequently in January 2020 Jacobs carried out a separate asset valuation which, in light of the Building and Asset Survey referred to above, valued the institute building at a nominal value of £1,000. Given that the asset is held at this nominal de-minimis level, it is the intention not to apply an annual depreciation charge. ## **7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |Other creditors
**8.**
**MOVEMENT IN FUNDS**
At
**TOTAL FUNDS**|2022
2021
£
£
1,000
1,000
1.4.21
Net
movement
in funds
At 31.3.22
£
£
£
-
-
-| |---|---| Net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds Page 8 ## **THE LYTHAM INSTITUTE** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2022** ## **8. MOVEMENT IN FUNDS - continued** |**Unrestricted funds**
General fund
**TOTAL FUNDS**|£
41,027
41,027|£
(41,027)
(41,027)|£
-
-| |---|---|---|---| Page 9 ## **THE LYTHAM INSTITUTE** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** |**INCOMING RESOURCES**
**Voluntary income**
Grants
**Activities for generating funds**
Room rental
Funded by Fylde Council
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Agency staff
Rates and water
Insurance
Light and heat
Repairs and maintenance
**Governance costs**
Wages
Accountancy
**Support costs**
**Management**
Wages
**Finance**
Wages
**Total resources expended**
**Net income**|2022
£
12,000
4,556
24,471
29,027
41,027
2,096
8,264
1,744
3,259
5,444
20,807
3,563
850
4,413
13,921
1,886
41,027
-|2021
£
14,500
1,592
13,486
15,078
29,578
1,004
5,154
2,333
3,376
3,079
14,946
1,346
800
2,146
10,868
1,618
29,578
-| |---|---|---| This page does not form part of the statutory financial statements Page 10 ## **Trustees’ Annual Report for the period** **From 1[st] April 2021 to 31[st] March 2022** ## **Charity name: The Lytham Institute** **Charity registration number: 1186995** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To maintain Lytham Institute for public**
**use under the provisions of the Public**
**Libraries Acts 1892 – 1901 and the**
**Museum and Gymnasiums Act 1891 or**
**any Acts re-enacting or amending the**
**said Acts or any of them. The objects**
**were under review by the Charity**
**Commission in the whole of the 21/22**
**year.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Trust has maintained and managed**
**Lytham Institute building and has**
**ongoing arrangements with several**
**community groups. Activity has been**
**limited during the pandemic and the early**
**period of the 21/22 fiscal year. Lytham**
**Heritage Group and the Civic Society**
**occupy rented space on the first floor of**
**the premises.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustee has had regard to Charity**
**Commission guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**Several community groups, including the**
**Heritage Group & Civic Society, have an**
**involvement in the use of the building**
**historically. The use is based on a paid**
**for hire service, any income is not**
**donations.**| |---|---|---| |Other||**The Trust has invited the Charity**
**Commission to make a scheme to amend**
**its charitable objects. Following the**
**making of a scheme, the Trust will review**
**its administrative arrangements to allow**
**(inter alia) for the appointment of further**
**trustees.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identify the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society.|Para 1.20|**Use of the building has been limited to**
**the following community activities post**
**pandemic in 21/22 until the objects can**
**be finalised through the Charity**
**Commission:**
•
**yoga**
•
**slimming club**
•
**music society / judo**
•
**dog agility classes**
•
**Lytham Heritage Group storage**
•
**Lytham Civic Society office**
**Feedback from all users has been**
**positive with the Trust providing a**
**service valuable to their service delivery.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**The objects were under review by the**
**Charity Commission for the 21/22 period.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Not applicable – the Trust had no**
**directly paid employees or volunteer /**
**friends raising funds in 21/22.**| |Investment performance
against objective|Para 1.41|**Not applicable – the Trust has no capital**
**or revenue funding outside the support**
**of the local authority in 21/22.**| |Other||**Not applicable**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial statements for the Trust**
**are contained in a separate document**
**appended to this report.**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Fylde Borough Council is the sole funder**
**of the charity, excluding any income**
**from hire of rooms.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|**The Trust includes the Lytham Institute**
**to deliver the objects without investment**
**the value and ability to use the asset will**
**be at risk.**| |Other||**Not applicable**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|**Indenture dated 29 September 1917**| |How is the charity
constituted?|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**No trustees have been appointed since**
**1917. The sole trustee will review its**
**trusts to (inter alia) enable it to appoint**
**additional trustees when the objects are**
**finalised.**| ## **Reference and Administrative details** |Charity name|The Lytham Institute| |---|---| |Other name the charity uses|| |Registered charity number|1186995| |Charity’s principal address|Town Hall
Lytham St Annes
FY8 1LW| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
| |---|---|---|---|---| |1
2
3|Fylde Borough
~~Cil~~|||~~**(if any)**~~| ||~~ounc~~|||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Fylde Borough Council||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in
this capacity|None| |---|---| |Name and objects of the charity on
whose behalf the assets are held
and how this fall within the
custodian charity’s objects|Not applicable| |Details of arrangements for safe
custody and segregation of such
assets from the charity’s own
assets|Not applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ian Keith Curtis **Position (eg** Head of Governance, Fylde **Secretary, Chair, etc)** Borough Council **Date** 31 January 2023