2023-12-31-accounts - York Christian Youth Holidays

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 01 2023 31 12 2023 From To

Reference and administration details

Charity name York Christian Youth Holidays

Other names charity is known by YCYH

Registered charity number (if any) 1186934

Charity's principal address 35 Bramley Garth

York Postcode YO31 0NG

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Tony Bower Chairman
Anthony Peter
2
Dean
Dianne Elizabeth Secretary
3
Gamble
4 Andrew Hindle Treasurer
5 Helen Atkinson
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year
N/A
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Names and addresses of advisers (Optional information)

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Type of advisor Name Address
Independent Examiner Mr R W Woolley 35, Eastfield Lane, Dunnington, York, YO19 5ND
FCA
Bank Lloyds Bank 2, Pavement, York, YO1 9LB
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Name of chief executive or names of senior staff members (Optional information)

Structure, governance and management

Trust Deed

Type of governing document

CIO Constitution

(eg. trust deed, constitution)

Trust

How the charity is constituted

CIO Foundation - registered 13 December 2019 (eg. trust, association, company)

Appointed by Trustees

Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Trustees are selected who have sympathy with the aims and objectives of YCYH.

You may choose to include additional information, where relevant, about:

Trustees meet regularly to oversee the organisation of the YCYH annual Policies and procedures holiday at Whithaugh Park. The details of the holiday are managed by a adopted for the induction and team of carefully selected volunteers, training of trustees.

We have a good relationship with Rock UK who own the park. structure and any wider We are passionate about the care of the young people in our trust and network with which the charity works. operate a Child Protection Policy that is updated annually.

Relationship with any related parties.

major risks and the system and procedures to manage them.

Objectives and activities

To advance the Christian faith for the benefit of children and young people in accordance with our statement of faith.

Summary of the objects of the charity set out in its governing document

A 6 day holiday during summer for 11-16 year olds; A 5 day holiday during summer for 8-11 year olds;

Summary of the main activities in relation to these objects

Additional details of objectives and activities (Optional information)

YCYH raises money for a special fund, which is used to support underprivileged children to take part in our events.

You may choose to include further statements, where relevant, about:

Policy on grantmaking

Policy programme related investment

We have a large team of enthusiastic volunteers involved in all our activities. They are carefully vetted, trained and supported in their work with the young people and our benefit significantly from the mentoring and enabling which is a key part of our organisation.

Contribution made by Volunteers

Achievements and performance

Summary of the main achievements of the charity during the year

YCYH ran 2 holiday camps in the summer: A 6 day camp for young people aged 11 to 16; A 5 day camp for young people aged 8 to 11;

These involved a wide range of fun activities, for example, cricket; ten pin bowling; kayaking; games and crafts. There was also Christian teaching and the opportunity for young people to ask questions about a wide range of topics, and think about their own faith and relationship with Jesus.

There were some behavioural problems with a small number of young people in the older camp, but these were dealt with well, and significant changes have been put in place to avoid anything similar happening next year. In general, the feedback from both the young people and leaders was positive and the trustees were pleased with how the holidays had gone.

Financial review

Brief statement of the

The Charity Trustees agreed that the charity should aim to have reserves of at least £10,000 in order to meet all of its liabilities.

Details of any funds materially In deficit Further finanGial review detsils Ioptional infom7ation) YCYH'S prFncipal source of income is from payment for camp fees. We also receive a number of donations from individuals and trusts which enable us to subsidise ours fees to make the holidays a¢$stb1e to all regardless of their circumstances. Wo would like to th2nk everyone who has contributed to the work of YCYH in the last year. You may choose to include additional information, where relevant about.. The charity's principal sources of funds (including any fundraising). How expenditure has supported the key objectives of the charity. Investment policy and objectives including any ethical investment policy adopted. Other optional information Declaration Tho trustaas doclaro that they have approved the tTUSteès' report above. Signed on behalf of the charity's trustees Signaturels) Full namels) Posltlon leg secretaryi chair. etcl Tony Bower Dianne Elizabeth Gamble Chair Secretary Date ki6-

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORK CHRISTIAN YOUTH HOLIDAYS

I report to the trustees on my examination of the accounts of York Christian Youth Holidays (“the charity”) for the year ended 31 December 2023.

This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the charity as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

R W Woolley

Robert W Woolley BA(Hons), BFP, FCA, DChA 35 Eastfield Lane Dunnington YORK YO19 5ND

26 October 2024

Notes	YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restricted Fund Total Funds Funds 2023 2022	YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restricted Fund Total Funds Funds 2023 2022	YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restricted Fund Total Funds Funds 2023 2022	YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restricted Fund Total Funds Funds 2023 2022	YORK CHRISTIAN YOUTH HOLIDAYS- RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restricted Fund Total Funds Funds 2023 2022
	FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restricted Fund Funds

		Unrestricted Funds	Restricted Fund	Total Funds
				2023	2022

2 Gifts/Donations 3 Whithaugh Park Fees & Activities 4 Inland Revenue Gift Aid Tax Reclaim/Other Income Receipts		602 28,286 -	240 - -	842 28,286 -	1,608 25,483 891
Total Receipts		28,888 £	240 £	29,128 £	27,982

5 Whithaugh Park Expenditure 6 Office/Organisational Costs 7 Asset Purchases 8 Gifts Payments		35,176 1,563 - -	510 - - -	35,686 1,563 - -	29,860 1,488 - -
Total Payments		36,739 £	510 £	37,249 £	31,348 £

9 Transfers between Funds Year Start Balance (Cash Funds Brought Forward) Year Start Balance (ActiveFunds Brought Forward) Year Start Balance (Lloyds Funds Brought Forward) Excess of payments over Receipts / Receipts over Payments		(7,851) 5,000 10,248 -	(270) (5,000) 9,782 - -	(8,121) - 20,030 - -	(3,366) - 22,856 540 -
Year End Balances Carried Forward		7,397 £	4,512 £	11,909 £	20,030 £

YORK CHRISTIAN YOUTH HOLIDAYS - STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2023

	Unrestricted Funds	Restricted Fund	Total Funds	Total Funds
			2023	2022

Active Funds Cash Funds at end of year Lloyds Funds Cash	7,397 - -	4,512 - -	11,909 - -	20,030 - -
Total Cash Funds	7,397 £	4,512 £	11,909 £	20,030 £

	Unrestricted Funds	Restricted Fund	Total Funds
			2023	2022

Camp Fees Owed 2023 (2022) 10 Gift Aid due for donations 2023 (2022) Whittaugh Park Deposit 2024 (2023) Other Monetary Assets	660 345 335	- - -	660 345 335	- 195 -
Totals	1,340 £	- £	1,340 £	195 £

	Unrestricted Funds	Restricted Fund	Total Funds
			2023	2022

Camp deposits paid in advance 2023 (2022) Liabilities	-	-	-	60
Totals	- £	- £	- £	60 £

Approved by the Trustees on 1st October 2024 Andrew Hindle Trustee and Treasurer

Notes to the accounts for the year ended 31 December 2023

1. Accounting Policy: The accounts have been prepared on the receipts and payments basis.

RECEIPTS	Unrestricted Funds	Restricted Fund	Total Funds	Total Funds
			2023	2022	Movement

2. Gifts and Donations a) Individuals (Gift Aided) b) Individuals (Not Gift Aided) c) Charitable Trusts d) Churches	600 2 - -	- 240 - -	600 242 - -	780 240 508 80	(180) 2 (508) (80)
Subtotal	602	240	842	1,608	(766)

3. Whithaugh Park 2023 (2022) Fees XPLoRE 1/XPLORE a) Campers b) Campers - Special fund transfer c) Caterers d) Caterers - Special fund transfer e) Leaders f) Leaders - Special fund transfer g) Leaders - Young Children h) Pastoral i) Pastoral - Special fund transfer j) Students k) Students - Special fund transfer l) Taskforce m) Taskforce-Special fund transfer	13,730 510 625 - 4,425 - - - - - - 1,965 -	- - - - - - - - - - - - -	13,730 510 625 - 4,425 - - - - - - 1,965 -	11,735 830 355 - 3,340 - - - - - - 2,430 -	1,995 (320) 270 - 1,085 - - - - - - (465) -
*Subtotal*	*21,255*	-	*21,255*	*18,690*	*2,565*
XCiTE 1 a) Campers b) Campers - Special fund transfer c) Caterers d) Caterers - Special fund transfer e) Leaders f) Leaders - Special fund transfer g) Leaders - Young Children h) Pastoral i) Pastoral - Special fund transfer j) Students k) Students-Special fund transfer	4,676 - 105 - 2,250 - - - - - -	- - - - - - - - - - -	4,676 - 105 - 2,250 - - - - - -	4,505 208 105 - 1,675 300 - - - - -	171 (208) (0) - 575 (300) - - - - -
*Subtotal*	*7,031*	-	*7,031*	*6,793*	*238*
Outstanding/Advanced Fees a) Outstanding Fees For Previous Year b) Advanced Fees For Following Year c) Overpayments	- - -	- - -	- - -	- - -	- - -
*Subtotal*	-	-	-	-	-

Subtotals	28,286	-	28,286	25,483	2,803

4. Inland Revenue Gift Aid Tax Reclaim/Other Income a) Tax Claim 2022 b) Tax Claim 2021 c) Tax Claim 2020 d) Other	- - - -	- - - -	- - - -	- 264 627 -	- (264) (627) -
Subtotal	-	-	-	891	(891)
Total Receipts	28,888 240		29,128 27,982		1,147

PAYMENTS	Unrestricted Funds	Restricted Fund	Total Funds	Total Funds
			2023	2022	Movement

5a. Whithaugh Park 2023 (2022) Expenditure a) Rock UK (Accommodation) b) Fee Refunds/Cancellation/Bounced Cheques c) Advertising d) Catering e) Rock UK (Centre Activites and Lifeguarding) f) Craft g) Laser Quest h) Ten Pin Bowling i) Trampolining j) Paint Balling k) Golf l) Bouncy Castles m) Silent Disco n) Car park o) Coach p) Petrol/Diesel q) Van/Minibus hire r) Insurance s) Bookstall t) Equipment u) First Aid v) Prizes and gifts w) Other x) Restricted Fund/Jim McNaughton Fund y) Overpayment/Refunds z) Active Network Fees	13,452 274 - 3,874 8,724 289 - 394 438 840 - - 180 - 3,400 468 220 - - 380 8 129 - - - 1,771	- - - - - - - - - - - - - - - - - - - - - - - 510 - -	13,452 274 - 3,874 8,724 289 - 394 438 840 - - 180 - 3,400 468 220 - - 380 8 129 - 510 - 1,771	12,250 694 - 4,129 4,125 - 179 390 199 525 - - - 2 3,210 602 272 - - 632 198 - - - 1,338 1,115	1,202 (420) - (255) 4,599 289 (179) 4 239 315 - - 180 (2) 190 (135) (52) - - (253) (190) 129 - 510 (1,338) 656
Subtotal	34,841	510	35,351	29,860	5,491
5b. Whithaugh Park Deposits a) 2023 Deposits b) 2024 Deposits	- 335	- -	- 335	- -	- 335
*Subtotal*	335	-	335	-	335
Subtotals	35,176	510	35,686	29,860	5,826

6. Office/Organisational Costs a) Insurance b) Disclosure Service-CCPAS c) PayPal / Active Network Fees d) Training e) Mailing f) Photocopying/Stationary g) Website h) Telephone i) Publicity h) Other i) Equipment	868 390 - - - - 10 267 22 - 6	- - - - - - - - - - -	868 390 - - - - 10 267 22 - 6	836 390 - - - - 6 256 - - -	32 - - - - - 4 11 22 - 6
Subtotals	1,563	-	1,563	1,488	75

7. Asset Purchases a) IT Equipment b) Other	- -	- -	- -	- -	- -
Subtotals	-	-	-	-	-

8. Gifts a) Gifts to other organisations	-	-	-		-
Subtotals	-	-	-	-	-

Total Payments	36,739	510	37,249	31,348	5,901

OTHER	Unrestricted Funds	Restricted Fund	Total Funds
			2023	2022	Movement
9. Transfers between Funds Gift received in previous year now identified as available to fund general camp costs

10. Gift Aid due for donations 2023 (2022) 2022 2023 Total	195 150 345	- - -	195 150 345	195 - 195	150